Z1DZ--Replace Gaskets Building 1 in Chilled Water Pipe System at the Northampton VA Medical Center

Quick Summary

The Department of Veterans Affairs (VA) is soliciting quotes for the replacement of gaskets in the chilled water pipe system in Building 1 at the Northampton VA Medical Center, MA. This opportunity is a Combined Synopsis/Solicitation (RFQ) and is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Quotes are due by February 26, 2026, at 4:00 PM EST.

Scope of Work

The contractor will be responsible for replacing all approximately 490 gaskets in the supply/return chilled water mechanical pipe joining system throughout Building 1, and replacing approximately 2,000 linear feet of damaged insulation. All work must comply with VHA, OSHA, EPA, and Mass DEP standards. The contractor must obtain all necessary permits from the City of Northampton and the Massachusetts Department of Environmental Protection. Work scheduling must minimize disruption to hospital operations, with specific off-hours required for abatement or noisy activities. Strict weather conditions apply, requiring temperatures of 56°F or below consistently for three days prior to and throughout the work. Personnel must meet specific requirements, including obtaining badges, negative TB tests, wearing safety glasses in patient care areas, and having annual flu shots. Compliance with VHA Directive 2011-036 for safety and health during construction, including OSHA training and pre-construction risk assessments, is mandatory. Adherence to Interim Life Safety Measures (ILSM) and fire/smoke barrier penetration protocols is also required.

Contract Details

• Contract Type: Firm Fixed-Price (implied by RFQ and price schedule requirement).
• Period of Performance: 60 calendar days after receipt of order.
• Place of Performance: Building 1, Edward P. Boland VAMC, Central Western Massachusetts Healthcare System, 421 N Main Street, Leeds, MA 01053.
• NAICS Code: 238220 (Plumbing and Pipe Fitting Contractors), with a small business size standard of $19.0 million.
• FSC/PSC: Z1DZ (Maintenance Of Other Hospital Buildings).
• Wage Determination: Wage Determination No. 2015-6115 is applicable, outlining minimum wage rates and fringe benefits for covered occupations in Hampshire County, MA.

Submission Requirements

Offerors must submit the following documents:

• Technical Capability Statement
• Firm Fixed Price Quote (using Attachment 1 - Price Schedule)
• Limitations of Subcontracting form (completed and signed, per FAR 852.219-75)
• Past Performance Worksheet (Attachment 2 - 1 to 3 references of similar work) Offerors must be registered in the System for Award Management (SAM) and VISTA (for VA purchase order and invoice liquidation). A statement accepting the solicitation's terms and conditions, or listing exceptions, is required.

Evaluation Factors

Award will be based on a comparative evaluation of quotes, considering:

• Price: Total of all line-item prices.
• Past Performance: Assessment of relative risks based on past record (1-3 references; government may use other sources).
• Technical Capability: Demonstrated experience, capabilities, and technician qualifications to meet Performance Work Statement (PWS) requirements. The Government reserves the right to consider quotes that provide additional benefits, even if not the lowest price.

Key Dates & Contact

• Questions Due: February 19, 2026, 4:00 PM EST.
• Quotes Due: February 26, 2026, 4:00 PM EST.
• Submission Method: Email to Juliette Buchanan (juliette.buchanan@va.gov).
• Point of Contact: Juliette Buchanan, Contract Specialist, juliette.buchanan@va.gov.