Z1JZ--USCG Station Oregon Inlet Gutters and Exterior Painting

Amendment / Modification

• This amendment (0001) provides questions and answers received in response to the solicitation.

• The due date for the Request for Quotation (RFQ) has been extended.

• The "Close Date" has been changed.

• The RFQ due date and time is extended to April 24, 2026, at 12:00 PM ET.

• No other amendments to the solicitation are anticipated.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "USCG Station Oregon Inlet Gutters and Exterior Painting" opportunity (Solicitation 70Z08126QELIZ0005).

• Surface Preparation: Standard surface preparation includes soft washing and priming if required for paint adhesion.
• Trim Dimensions: Trim and fascia widths are 6 inches.
• Lead-Based Paint: No lead-based paint testing has been performed; however, the building was constructed in 1992 and has not used lead-based paints since.
• Work Area Limitations: The deck is excluded from painting. Work outside regular hours is permitted Monday-Friday, 0700-2000, with requests required.
• Bonds: Original, sealed Performance and Payment Bonds are required, but scanned copies are acceptable for initial submission timelines.
• Site Visit: Attendance at the site visit is strongly encouraged but not mandatory for bid responsiveness.
• Project Pictures: No pictures will be provided; a site visit on April 14th was held to assess conditions.
• Repair Work Funding: Additional funds will be added via bilateral modification for repair work discovered after demolition. Payments will be made via EFT through IPP.gov.
• Gutter Work Pricing: Bidders must provide pricing for all elements of the SOW, including both painting and gutters.
• Progress Payments: Progress payments can be made every 30 days with supporting documentation, processed through IPP.gov.
• Insurance: The prime contractor must meet all insurance requirements; subcontractors' COIs naming the prime as an additional insured may not suffice if the prime contractor will not operate vehicles.
• Coating Systems: Detailed specifications for exterior painting, including primer, intermediate, and topcoat requirements (MPI standards and DFT) for various existing finishes (alkyd/oil-based and latex/waterborne) on wood siding, trim, fascia, and soffit, are provided.

These clarifications provide specific details on requirements, materials, payment processes, and insurance, which bidders should consider when preparing their proposals. The coating system details are particularly important for the exterior painting scope.

Solicitation / RFP / RFQ

This document contains contract clauses and provisions that will be incorporated into a solicitation or contract for commercial products and commercial services. It outlines the terms and conditions that govern the agreement between the Government and the contractor.

• FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21): This clause covers definitions, inspection/acceptance, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms, interest, risk of loss, taxes, termination for convenience and cause, title, warranty, limitation of liability, compliance with laws, order of precedence, unauthorized obligations, and Comptroller General examination of records.

• FAR 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2025) (DEVIATION 26-03): This clause specifies that offers are solicited only from small business concerns, and any award will be made to a small business concern. Offers from non-small businesses will be rejected.

• FAR 52.225-9 BUY AMERICAN-CONSTRUCTION MATERIALS (DEVIATION 26-09): This clause implements the Buy American Act, requiring the use of domestic construction materials unless an exception applies. It defines terms like COTS item, construction material, and domestic construction material, and outlines procedures for determining unreasonable costs of domestic materials.

• FAR 52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020): This clause details the requirements for performance and payment bonds for construction contracts, including the amount of required bonds (100% of the original contract price) and the acceptable forms of surety.

• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998): This section lists numerous FAR clauses that are incorporated by reference, covering a wide range of topics including confidentiality, personal identity verification, SAM maintenance, debarment, small business programs, labor standards, prompt payment, protest, breach of contract, site conditions, material and workmanship, superintendence, permits, protection of existing vegetation, operations, use and possession, cleaning up, accident prevention, utility services, layout of work, specifications, and drawings.

• HSAR 3052.222-90 LOCAL HIRE (USCG) (JUN 2006): Requires employing local residents in states with high unemployment rates, with potential waivers for national security or economic efficiency.

• HSAR 3052.223-90 ACCIDENT AND FIRE REPORTING (USCG) (DEC 2003): Outlines procedures for reporting accidents and fires occurring at the work site.

• HSAR 3052.228-70 INSURANCE (DEC 2003): Specifies minimum amounts for worker's compensation, employer's liability, general liability, and automobile liability insurance.

• HSAR 3052.236-70 SPECIAL PRECAUTIONS FOR WORK AT OPERATING AIRPORTS (DEC 2003): Provides specific safety and operational requirements for work at active airports, including scheduling, marking, and equipment operation.

• HSAR 3052.242-72 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2003): Details the role and designation of the Contracting Officer's Representative (COR).

• FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998): Lists solicitation provisions incorporated by reference.

• FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21): Provides instructions for submitting offers, including required content and period for acceptance.

• FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21): Outlines the evaluation factors for offers, focusing on Technical Capability and Price, with an award to the lowest price technically acceptable offer.

• FAR 52.228-1 BID GUARANTEE (SEPT 1996): Specifies requirements for bid guarantees.

• HSAR 3052-209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN 2006): Addresses prohibitions on contracts with certain foreign incorporated entities.

• The document consists of various FAR and HSAR clauses and provisions that will form part of a contract.

• Offers must be submitted in accordance with FAR 52.212-1, including specific information and a technical approach no more than five pages.

• Evaluation will be based on Technical Capability and Price, with an award to the lowest price technically acceptable offer (FAR 52.212-2).

• Bid guarantees are required (FAR 52.228-1).

• This solicitation is a total small business set-aside (FAR 52.219-6).

• This document is a collection of standard contract clauses and solicitation provisions, not a standalone solicitation document. It provides the legal and regulatory framework for a potential contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for gutter replacement and painting of the main building at USCG STA Oregon Inlet, Nags Head, NC.

• Gutter System Replacement: Removal of existing gutters and downspouts, filling and sealing attachment holes. Installation of approximately 450 linear feet of new, white, seamless aluminum 6" K-style gutters and approximately 420 linear feet of new, white aluminum 3" x 4" downspouts. Custom splash guards are required at inside mitered corners. Downspouts terminating at grade must have a 6-inch clearance.

• Substrate Repair: Any rot or unsuitable substrate discovered during removal requires immediate notification to the client and a cost estimate for authorization via a bilateral modification.

• Main Building Painting: Includes exterior washing (softwash) of fascia, soffit, and siding. Repair of any unsuitable siding/trim discovered, requiring client authorization for additional costs. Painting of approximately 1,070 linear feet of fascia and 1,150 sq ft of soffit with exterior white paint. Painting of approximately 3,020 linear feet of window, door, and corner trim with exterior white paint. Painting of approximately 7,560 sq ft of siding with exterior blue paint. All paint colors should match existing.

• Site Cleanup: Removal of all job-related debris upon completion.

• Work commencement is no later than 30 days after notice to proceed.

• Completion is required within 60 working days (84 calendar days) after contract award.

• Location: USCG STA Oregon Inlet, 8700 Coast Guard St, Nags Head, NC 27959.

• General Requirements: Contractor responsible for all labor, materials, and equipment. Ambient temperatures must be consistently above 50°F for paint application.

• Site Visit: Mandatory for all interested parties to verify quantities before submitting quotes. Contact MKC Thomas Roposa at 401-644-4986 to arrange.

• QA Evaluator: MKC Thomas Roposa is the designated QA evaluator and point of contact for inquiries.

• Workmanship: Must adhere to best standard practices and be supervised by experienced personnel.

• Permits: No permits are required for this project.

• Work Outside Regular Hours: Requires written request and approval from the QAE Representative.

• Contractor Personnel & Vehicles: A detailed list of employees must be provided to the QAE five days prior to work. Vehicles must be clearly marked and maintained.

• Safety Requirements: Adherence to OSHA regulations (29 CFR 1910 & 1926). Written safety programs to be reviewed by MKC Thomas Roposa. Specific notification requirements for fire/explosion risks, confined space entry, hot work, and dig chits. Lock Out/Tag Out coordination with facilities is required.

• Environmental Protection: Adherence to EPA regulations (40 CFR). Written environmental management and pollution prevention programs to be reviewed by Mr. Todd Ogle. Notification required for activities potentially causing permit violations, spills, or hazardous material introduction. MSDS, permits, and notices of intent required. Hazardous materials disposal responsibility of the contractor.

Other / Unclassified

This document is a Davis-Bacon Wage Determination for Building Construction Projects in North Carolina, specifically for the counties of Chowan, Dare, Martin, and Washington. It provides prevailing wage rates and fringes for various construction trades, including pipefitters, bricklayers, carpenters, cement masons, electricians, HVAC mechanics, ironworkers, laborers, operators (backhoe, crane, grader/blade), painters, plumbers, roofers, sheet metal workers, truck drivers, and welders. The determination is effective as of January 2, 2026, with some rates updated from earlier dates.

It also includes important notes regarding Executive Order (EO) 13706 (Paid Sick Leave for Federal Contractors) and EO 13658 (Establishing a Minimum Wage for Federal Contractors). The document outlines the process for appealing wage determination decisions.

This document is crucial for any bidder on federal construction projects in the specified North Carolina counties. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Solicitation / RFP / RFQ

This solicitation is for the replacement of gutter systems and painting the exterior of the main building at USCG Station Oregon Inlet. The government anticipates awarding a Firm-Fixed Price contract.

• Replacement of gutter systems.

• Painting the exterior of the main building.

• Contract Type: Firm Fixed Price.

• Period of Performance: Start Date 5/1/26, End Date 7/24/26.

• Proposals must be submitted via email to frank.m.powers@uscg.mil by NOON Eastern Time (ET) on April 23, 2026.

• Questions must be submitted in writing to the Contracting Specialist via email no later than NOON ET April 16, 2026.

• Evaluation criteria are detailed in Section 52.212-2.

• This procurement is 100% set-aside for Small Businesses.

• NAICS Code: 236220, Size Standard: $45.0M.

• Interested parties are strongly encouraged to visit the site. A site visit is scheduled for April 14, 2026, at 1000 ET.

• Visitors must arrange site visits in advance with MKC Thomas Roposa and provide valid identification (Real ID or Passport) and personal information (Full name, date of birth, last 4 of SSN).

• Performance and Payment Bonds are required (15 calendar days after award).

• The attached "SOW STA Oregon Inlet Gutters and Paint.pdf" provides detailed scope of work.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, "Payment Bond." It is used to protect persons supplying labor and material for a contract, as required under 40 USC Chapter 31, Subchapter III, Bonds. This form ensures that the Principal (the contractor) and their Surety(ies) are firmly bound to the United States of America for the payment of the penal sum.

• Principal: Requires the legal name and business address of the contractor.
• Surety(ies): Requires the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum of Bond: Specifies the maximum liability of the surety.
• Obligation: Outlines the conditions under which the bond is void (i.e., prompt payment for labor and materials).
• Execution: Spaces for signatures, names, titles, and seals of the Principal and Surety(ies).

Bidders will need to complete and submit this form if a payment bond is required for the opportunity. It details the information necessary to identify the Principal and the Surety, and the amount of the bond. The instructions provide guidance on proper completion, including requirements for corporate versus individual sureties and the allocation of liability among multiple co-sureties.

Form / Attachment / Pricing Sheet

This document is Standard Form 25 (Rev. 10/2023), a Performance Bond. It is required for government contracts to ensure the Principal (the contractor) fulfills all contractual obligations. The bond is executed by the Principal and one or more Sureties.

• Principal: Legal name and business address of the contractor.
• Surety(ies): Name(s) and business address(es) of the bonding company or companies.
• Penal Sum of Bond: The maximum amount the surety is liable for.
• Contract Date & Number: Details of the contract the bond pertains to.
• Obligation: Outlines the conditions under which the bond is void, primarily if the Principal fulfills all contract terms, conditions, agreements, and modifications, and pays required taxes.
• Execution: Sections for signatures, names, titles, and corporate seals of the Principal and Surety(ies).
• Bond Premium: Fields for Rate Per Thousand and Total.

Bidders will need to understand the requirements for providing a performance bond as part of their contract execution. This form specifies the information that must be provided by both the contractor (Principal) and the surety company. It details the financial commitment and legal obligations associated with the bond, which is typically required after contract award but before work begins.