Z1NB-- BOILER PLANT TESTING & CALIBRATION Marion VA Medical Center Marion, IL 62959-1165
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Marion VA Medical Center (VAMC) in Marion, IL, is soliciting proposals for Boiler Plant Testing & Calibration Services. This is an annual maintenance contract to ensure the safety, reliability, and efficiency of their central boiler plant. The contract is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are due by January 23, 2026, at 2:00 PM CST.
Scope of Work
The contractor will provide all labor, materials, supplies, equipment, and transportation for comprehensive boiler plant maintenance. Key services include:
- Boiler Safety Device Testing: Semi-annual testing of numerous safety devices on three Superior Fire Tube Boilers and auxiliary equipment, adhering to VHA Directive 1810 and the VHA Boiler Safety Device Testing Manual.
- Boiler Inspection: Annual internal and external inspections of the three boilers, including review of history, assessment of parts, and inspection for defects and deposits.
- Boiler Tuning/Burner Combustion Analysis: Semi-annual tuning of all three boilers on natural gas and #2 fuel oil, with specific performance requirements for turndown, emissions (CO, NOx, O2), and flame stability.
- Deaerator (DA) & Condensate Storage Tank Inspection: Annual visual inspections, with Non-Destructive Testing (NDT) every 6th year (DA) or 5th year (Condensate Tank) including WFMPT and UT.
- Calibration & Evaluation: Semi-annual calibration of all instrumentation, transmitters, gages, thermometers, and Sensidyne Gas Sensors equipment.
- Emergency On-Site Service: Unlimited emergency calls with a 6-hour on-site response window, 24/7, including holidays.
Contract & Timeline
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) annual maintenance contract.
- Period of Performance: February 4, 2026 – February 3, 2031 (Base year plus four option years).
- Guaranteed Minimum: $25,000.00
- Contract Ceiling: $460,000.00
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a size standard of $12.5 Million.
- Offers Due: January 23, 2026, at 2:00 PM CST.
- Published Date: January 20, 2026.
Qualifications
- Qualified Professional (Boiler Inspector): Must have a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB) or equivalent state/insurance company qualifications.
- Technicians: Minimum one-year trade school and five years of experience in institutional/industrial boiler plants, familiar with NFPA 85, VHA Directive 1810, and VHA Boiler Plant Safety Device Test Manual.
- NDT Technicians: Certified to ASNT-TC-1A for the NDT technique used and a Certified Weld Inspector (CWI) by AWS.
Submission & Evaluation
- Submission: Offers must be submitted via email to lisa.buchanan1@va.gov in two parts: a price response (SF 1449 and price schedule) and a non-price response (technical capability, past performance, subcontracting plan).
- Evaluation Factors: Technical Capability, Past Performance, and Price.
- Questions: Questions regarding the solicitation must be submitted via email by 10:00 a.m. CST on January 20, 2026. Responses are anticipated by 4:00 p.m. CT on January 21, 2026.
Additional Notes
Offerors must acknowledge receipt of any amendments. The VAMC requires two boilers to be operable at any given time, necessitating staged inspections. The VAMC will prepare boilers for service and comply with reasonable requests from test personnel.