Construct Campus Security Fence and Access Control - Construction

Form / Attachment / Pricing Sheet

This document is a "Draft Report" detailing a Geotechnical Subsurface Investigation for the proposed campus security fence at the Portland VA Medical Center – Vancouver Campus. It provides findings, evaluations, and recommendations for the design and construction of fence support foundations.

• Project Information: Project 648-20-121, Proposed Campus Security Fence, Portland VA Medical Center – Vancouver Campus, Vancouver, Washington.
• Investigation Scope: Eight test borings (B-1 through B-8) were drilled to a depth of 16.5 feet. Soil samples were collected and tested for moisture content, pH, Atterberg Limits, and particle size analysis.
• Subsurface Conditions: Predominantly loose to medium dense granular soils (silty sand, poorly graded sand) with some sandy silt encountered. Groundwater was encountered only in Boring B-1 at a depth of 15 feet.
• Design Recommendations: Includes recommendations for shallow spread foundations and post foundations, specifying bearing depths, allowable bearing pressures, and material requirements.
• Construction Recommendations: Covers site and subgrade preparation, fill material specifications, and foundation excavation procedures, including OSHA soil type classifications.
• Corrosion and Seismic Considerations: Assesses potential corrosion risk based on soil pH and provides seismic site characterization based on IBC criteria.

This report is crucial for bidders as it outlines the subsurface soil and groundwater conditions, which directly impact foundation design and construction methods for the proposed security fence. Understanding these conditions will help bidders in estimating costs, planning construction activities, and ensuring the stability and longevity of the fence foundations. The recommendations for foundation types, bearing capacities, and excavation procedures are essential for developing accurate proposals and construction plans.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Clark and Skamania Counties, Washington. It specifies prevailing wage rates and fringe benefits for various construction trades and labor classifications.

• General Decision Number: WA20260120, dated 01/02/2026.
• Applicability: Building construction projects (excluding single-family homes or apartments up to 4 stories).
• Geographic Area: Clark and Skamania Counties, Washington.
• Trades/Classifications: Includes rates for Heat & Frost Insulator, Bricklayer, Tile Finisher, Tile Setter, Carpenter, Drywall Hanger, Electrician, various Equipment Operators (Bulldozer, Grader, Loader, Paver), Ironworker, Laborers (Form Stripping, Jackhammer, Nozzle Person, Mason Tender, Hod Carrier, Fire Watch), Painter, Cement Mason/Concrete Finisher, Pipefitter, Roofer, Sprinkler Fitter, Sheetmetal Worker, Truck Drivers (Concrete, Dump), Pump Operator, Drill Operator, Crane Operator, Form Worker, and Plumber.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors) for contracts awarded on or after specific dates.

Bidders must use these prevailing wage rates to determine the appropriate labor costs for their proposals on federal or federally-assisted construction projects in the specified area. Failure to comply with these wage requirements can lead to penalties. The document also outlines the process for wage determination appeals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to construct a campus security fence and implement an access control system surrounding the Portland VA Medical Center Vancouver Campus.

• Demolition and removal of existing structures.

• Construction of a new fence including a concrete mow strip, one motorized vehicle gate, and three personnel gates.

• Installation of a vehicle fortification (3 feet tall, jersey barrier style) along approximately 1100 linear feet of perimeter fence on Fourth Plain Blvd.

• Implementation of lighting and camera systems for the entire perimeter fence using designed raceways.

• Replacement of entry doors, frames, and hardware at Buildings 3 & 4 with electronic locks and card readers integrated into the existing security system.

• Planting of eight additional trees with associated wheel stops, with pricing itemized per unit.

• Work must be performed in a skillful and workmanlike manner.

• The Government reserves the right to require changes to the Contractor Quality Control (CQC) Plan.

• Estimated construction duration: 9 months (275 days) from contract award.

• Location: Portland VA Medical Center Vancouver Campus, Vancouver, WA.

• Normal operating hours: 7:00 AM to 9:00 PM (PST) Monday through Friday, excluding Federal Holidays and weekends. Special permission is required for weekend/holiday work. Quiet hours must be observed around Building 1 (CLC) after 6:00 PM PST.

• Contractor must furnish all labor, materials, equipment, training, and transportation.

• Contractor must coordinate work to ensure unimpeded access to all medical center activities.

• Contractor must provide all work site protective barriers, site control devices, and traffic control measures.

• Proposed traffic control methods require COR approval.

• Temporary utility outages must be scheduled with the COR at least 21 working days in advance, with power outage requests in writing.

• Contractor must submit a CQC Plan for approval.

• Contractor must notify the CO in writing prior to any proposed changes to the CQC Plan or operations.

Solicitation / RFP / RFQ

This solicitation is for Project 648-20-121, "Construct Campus Security Fence and Access Control" at the Portland VAMC, Vancouver Campus. The work includes demolition, removal of existing structures, and construction of a campus security fence and access control system, as detailed in the provided drawings and specifications.

• Construction of a campus security fence and access control system.

• Demolition and removal of existing structures.

• Compliance with applicable drawings and specifications.

• Work will be performed under NAICS code 236220.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base contract period is TBD at the time of award, with an estimated duration of 275 days.

• Estimated Value: Between $5,000,000 and $10,000,000.

• Site Visit: May 5, 2026, at 10:00 AM PDT at Vancouver VAMC.

• Questions Due: May 12, 2026, by 4:00 PM PST via email.

• Proposals Due: May 25, 2026, by 4:00 PM PDT via email.

• Evaluation Factors: Technical and Past Performance are significantly more important than Price. Technical is significantly more important than Past Performance.

• Technical Experience: Offerors must demonstrate recent and relevant experience in repair, maintenance, and construction at existing facilities/infrastructure, including at least one project with security fencing, lighting, and camera systems. Projects must be at least 50% complete if not fully completed within the recent time span and completed by the offeror as the prime contractor.

• Past Performance: Offerors must submit 2-3 past performance references corresponding to the technical projects, demonstrating experience managing subcontractors and coordinating with stakeholders.

• The solicitation does not explicitly state a set-aside, but includes clauses related to small business programs (e.g., VAAR 852.219-75, 52.219-14, 52.219-27, 52.219-28).

• PO 648-C65246 is associated with this requirement for billing.

• Offerors must acknowledge all amendments.

• Offerors must provide a bid guarantee (bid bond).

• The solicitation includes numerous FAR and VAAR clauses related to contract administration, security, Buy American, labor standards, insurance, and proposal submission requirements.

Sources Sought / Market Research

This is a Sources Sought announcement for market research purposes only. The Veterans Health Administration (VHA), Network Contracting Office 20, is seeking information on interested small businesses capable of performing construction for "648-20-121 Construct Campus Security Fence and Access Control (Vancouver)" at the Portland VAMC Vancouver campus. This notice is not a request for proposals or bids, and no contract will be awarded from it. The information gathered may influence the future acquisition strategy.

This announcement specifically seeks information regarding capabilities to provide security cameras compatible with the Avigilon brand and compliant with EIA 330 and UL 1 standards, as detailed in draft specifications (Section 28 23 22, Part 2.2). The cameras must integrate with the existing IP-based networked system.

No contract details are available as this is a market research announcement. A future pre-solicitation announcement will be published on SAM.gov if the government decides to proceed.

Responses are requested via email only to meredith.valentine@va.gov by December 10, 2025, 12:00 PM Pacific Time. The email subject line must include "36C26026R0042 Cameras".

This announcement is specifically for market research to identify interested Small Business firms. Bidders must indicate their eligibility for various small business programs (SB, HUBZone, 8(a), SDB, WO, SDVOSB, VOSB). The solicitation is set-aside for SDVOSBC.

• Contact Information (Name, Address, SAM.gov UEI, POCs with phone/email)
• Business Size/Classification (based on NAICS 236220) and eligibility for small business programs.
• Capabilities Statement detailing the ability to provide the specified cameras.
• Identification of products compatible with the current system and any potential conflicts with Buy American requirements.
• Identification of any supplies/materials with long lead time estimates.
• For SDVOSB or VOSB: Statement on compliance with 852.219-76.
• For other socio-economic businesses: Statements on compliance with FAR 52.219-14 and 52.219-33.

Draft documents (SOW, Specifications, Drawings) are attached and subject to change. Industry comments and suggestions are welcomed. Responses should not contain proprietary, classified, or sensitive information. No responses will be accepted by fax or phone.

Form / Attachment / Pricing Sheet

This document, "Supplemental Information - Clark College - Replacement Tree Locations," provides a drawing that details the locations of trees to be replaced as part of the "Campus Security Fence and Access Control" project at the VA Portland Health Care System (VAPORHCS) Vancouver Campus.

• The drawing displays the site layout, including existing structures, roads, and proposed fence lines.
• Specific "Tree Locations" are marked with symbols and numbered.
• A legend identifies different types of trees to be replaced: Sugar Pine, White Pine, and Ponderosa Pine, with quantities for each.
• It also indicates "Gul Storage" and "Seven Tree Clusters."

This attachment is crucial for bidders to understand the site conditions and any landscaping considerations related to the installation of the campus security fence and access control system. It highlights specific areas where tree replacement is required, which may impact construction planning, site access, and overall project scope.

Form / Attachment / Pricing Sheet

This document is Attachment 3, Volume 2 [Specs] for Project No. 648-20-121, "Construct Campus Security Fence and Access Control, Vancouver, VAMC." It contains the specifications for the project.

The document is a Table of Contents for the VHA Master Specifications, "Issued For Construction" dated 10-01-22. It outlines various divisions and sections related to construction, including:

• Division 00 - Special Sections: List of Drawing Sheets.
• Division 01 - General Requirements: Covers general requirements, project schedules, shop drawings, safety, construction waste management, and sustainable construction.
• Division 02 - Existing Conditions: Demolition.
• Division 03 - Concrete: Cast-in-place concrete.
• Division 08 - Doors and Windows: Hollow metal doors and frames, door hardware.
• Division 26 - Electrical: Requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, panelboards, wiring devices, and exterior lighting.
• Division 28 - Electronic Safety and Security: Common work results, conductors and cables, grounding and bonding, conduits and boxes, commissioning, physical access control systems, and video surveillance.
• Division 31 - Earthwork: Earthwork (short form).
• Division 32 - Exterior Improvements: Cement and concrete for exterior improvements, asphalt paving, high security fences and gates, and planting.

This document serves as the detailed specifications for the "Construct Campus Security Fence and Access Control" project. Bidders must review these specifications to understand the full scope of work, materials, installation requirements, and quality control measures necessary to prepare an accurate and compliant bid. It details the technical requirements for various aspects of the project, including electrical, security, concrete, paving, fencing, and landscaping.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the "Construct Campus Security Fence and Access Control (Vancouver)" project. It includes site plans, civil details, vegetation removal plans, electrical lighting and security plans, and electrical panel schedules.

• Civil Drawings (Sheets CD001-CD503): Detail the fence layout, demolition of existing fencing, geometric controls, and specific construction details for gates, barriers, and foundations.
• Vegetation Removal Plans (Sheets LD010-LD017): Outline areas where trees and shrubs are to be removed or pruned, with specific notes on "clear zones" and arborist supervision.
• Electrical Drawings (Sheets EL010-EL017, EY010-EY019, EL501, EY501): Detail the proposed lighting and security (camera, access control) systems, including pole and fixture schedules, wiring diagrams, and installation details.
• Electrical Panel Schedules (Sheet EP601): Provide details on existing and new electrical panels, including load calculations and circuit information for various areas and systems.

These drawings are critical for bidders to understand the full scope of work, including the physical specifications of the fence, gates, and access control systems, as well as the requirements for site preparation, vegetation management, and the installation of electrical and security infrastructure. They provide the detailed technical requirements necessary for accurate bidding and project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for constructing a campus security fence and access control system at the Vancouver VA Medical Center.

• LINE-ITEM 0001: Construction of a new 6-foot chain-link fence, including a concrete mow strip, one motorized vehicle gate, and three personnel gates. This includes a vehicle fortification along Fourth Plain Blvd. designed to stop a 4000-pound vehicle traveling at 30mph, and headlight screening. Lighting and camera systems will be installed using designed raceways.

• LINE-ITEM 0002: Installation of new entry doors, frames, hardware, electronic locks, and card readers at Buildings 3 and 4, integrated with the existing security system.

• LINE-ITEM 0003: Installation of eight additional trees and associated wheel stops, priced per unit.

• The contractor must furnish all materials, labor, equipment, training, transportation, and personnel.

• The Government will provide specifications and drawings.

• Work must be performed in a skillful and workmanlike manner.

• The Contracting Officer may require removal of any employee deemed incompetent, careless, or objectionable.

• Construction is estimated to take 9 months from the date of contract award.

• Normal work hours are 7:00 AM to 9:00 PM (PST), Monday through Friday, excluding Federal Holidays and weekends. Permission is required for weekend or holiday work.

• Medical center activities must remain unimpeded. Specific quiet hours (after 6:00 PM) apply to work around Building 1 (CLC).

• Contractor is responsible for site protective barriers, site control devices, and traffic control.

• Proposed traffic control methods require Contracting Officer approval.

• Utility outages must be scheduled with the Contracting Officer's Representative at least 21 working days in advance.

• Progress meetings will be held weekly.

• Contractor must adhere to the Government's Quality Control Plan and any required changes.