436-26-102 | Room 210 Epoxy Cover Wall and Floor

Amendment / Modification

• The solicitation due date has been extended.

• Item 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS"

• Item 14: "DESCRIPTION OF AMENDMENT/MODIFICATION"

• The due date for receipt of offers is extended to November 20, 2025, at 3:30 PM MST.

• This extension is pending answers to RFIs.

• All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-proposal site visit held on 10/28/2025 for the "436-26-102 - Room 210 Epoxy Cover Wall and Floor" opportunity.

The sheet records the following information for each attendee:

• Printed Name
• Organization
• Phone Number
• Email Address

This document provides a list of companies and individuals who attended the pre-proposal site visit. This information may be useful for bidders to identify potential competitors, partners, or to understand who has expressed interest in the opportunity.

Solicitation / RFP / RFQ

This document outlines a pre-bid meeting for Interior Renovation services at the Fort Harrison Campus of the Montana VA Health Care System. The project involves "Room 210 Epoxy Cover Wall and Floor" work.

• All work must comply with applicable OSHA, EPA, and federal/state environmental regulations and policies.

• Contractor is responsible for proper handling and disposal of debris, waste, and excess fuel.

• Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 14 days.

• Compliance with Construction Rate Wages and Application wage determination is expected.

• Contractor must submit weekly certified payrolls with their monthly invoice.

• Compliance with the Buy American Act is required for all items and/or materials.

• Confirmation of construction range: between $25,000 - $100,000.

• Offer Guarantee & Payment/Performance Bonds are required as outlined in the solicitation.

• Offers are due on November 13, 2025, no later than 3:30 P.M. (MT) Mountain Time, submitted via email to Blake.Rowland@va.gov.

• VAAR clause 852.219-75 Limitation on Subcontracting requires a signed copy with the offer package.

• Not explicitly stated, but VAAR clause 852.219-75 suggests potential subcontracting limitations.

• The pre-bid meeting/site walk is not mandatory.

• Questions during the site visit must be written down and submitted to the Contracting Officer for answers in an amendment.

• Prospective offerors are prohibited from seeking information outside of written questions submitted to the Contracting Officer.

• Prospective offerors are prohibited from visiting the site except through formal invitation.

• Attendees of the walk-through must stay as a group and leave the project site once concluded.

Amendment / Modification

This amendment (0001) to Solicitation 36C25925R0114, originally posted on November 5th, 2025, makes the following changes:

• Includes the Post Site Visit sign-in sheet and Site Visit Meeting Document.

• Extends the solicitation due date to November 13th, 2025, at 3:30 PM MT.

• The due date for the solicitation has been modified.

• The following documents are now attached or referenced:

  • S04_210 Epoxy Site Visit Sign in Sheet
  • S04_Site Visit Meeting Doc 436-26-102 - Room 210 Epoxy Cover

• The proposal submission deadline has been extended to November 13th, 2025, at 3:30 PM MT.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is a Table of Contents for the VHA Master Specifications, specifically Section 00 01 10. It outlines the divisions and sections of the specifications, providing a roadmap for the various technical requirements of the project.

• Division 01 - General Requirements: Includes sections on General Requirements, Project Schedules, Shop Drawings, Product Data, Samples, Safety Requirements, Quality Control, and Construction Waste Management.
• Division 07 - Thermal and Moisture Protection: Includes Joint Sealants.
• Division 09 - Finishes: Includes Subsurface Preparation for Floor Finishes, Gypsum Board, Resinous Epoxy Base, and Resinous Specialty Glazed Coating Systems.
• Division 26 - Electrical: Includes Low-Voltage Electrical Power Conductors and Cables.

This document is crucial for bidders as it provides an overview of the technical specifications that will govern the construction project. It helps bidders understand the scope of work, the required materials and systems, and the overall structure of the project documentation. Bidders can use this table of contents to quickly locate specific sections relevant to their bid and to ensure they have a comprehensive understanding of all technical requirements.

Form / Attachment / Pricing Sheet

This document is a floor plan illustrating proposed modifications for infection control within a surgical services suite, specifically focusing on Room 210. It details the layout for a proposed anteroom, hard-wall infection control barriers, and a proposed duct exhaust to the outside air.

• Work Area: Designated area for construction activities.
• Proposed Anteroom: An area to be constructed adjacent to Suite 210.
• Proposed Hard-Wall Infection Control Barriers: Red lines indicating the placement of new walls to control infection.
• Proposed Duct Exhaust: Green lines showing a new duct system for exhaust to the outside.
• Access Routes: Indicated contractor access and patient access to Room 210.

This plan is crucial for bidders to understand the physical scope of work, including the construction of new barriers and an anteroom, and the installation of an exhaust system. It visually defines the work area and highlights critical infection control measures required during the project. Bidders will use this to estimate labor, materials, and project timelines.

Form / Attachment / Pricing Sheet

This document is a blank Past Performance Questionnaire template. It is designed to collect feedback from clients or customers regarding a contractor's performance on previous projects. This information is crucial for government agencies to assess a potential bidder's reliability and capability.

The questionnaire is divided into several sections:

• Contract Information: Details about the contractor, the contract performed (number, type, dates, price), and the work performed (prime/subcontractor).
• Client Information: Details about the client providing the feedback.
• Performance Information: A detailed rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Available) for various performance aspects, including:
  • Quality (technical data, standards, problem resolution, quality control)
  • Schedule/Timeliness of Performance (delivery, resource utilization)
  • Customer Satisfaction (end-user satisfaction, contractor cooperation, businesslike conduct)
  • Management/Personnel/Labor (on-site management, workforce, property control, personnel expertise, small business utilization, multi-project management, change assimilation, overall management)
  • Cost/Financial Management (meeting price terms, cost reduction proposals, invoicing, accounting system adequacy, terminations, financial problems)
  • Safety/Security (safety environment, security compliance)
  • General (emergency response, contractual compliance, likelihood to rehire, overall rating)
• Narrative Remarks: Sections for specific strengths, weaknesses, deficiencies, and general comments.

Bidders should be aware that this questionnaire will likely be sent to their past clients as part of the evaluation process for future solicitations. Understanding the questions asked and the rating criteria will help contractors anticipate the type of feedback government evaluators seek and potentially prepare their clients to provide comprehensive and accurate responses. It highlights the importance of maintaining strong past performance and positive client relationships.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022) clause. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror to complete and return with their bid, quotation, or proposal.

• Services: Contractor will not pay more than 50% of the government-paid amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: Contractor will not pay more than 85% of the government-paid amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Contractor will not pay more than 75% of the government-paid amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• The offeror must acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• The offeror agrees to cooperate and provide documentation to VA to demonstrate compliance.
• A section for the offeror to complete, sign, and return, including printed name, title, signature, date, and company information.

This document is critical for bidders to understand the subcontracting limitations specific to the contract type (services, general construction, or special trade construction). Failure to complete and submit this certification with the offer will result in the offer being deemed ineligible for evaluation and award.

Solicitation / RFP / RFQ

This solicitation is for Interior Renovation services at the VA Montana Healthcare System, Fort Harrison Campus. The project involves improvements to Building 154, 2nd Floor, Room 210, specifically focusing on wall and floor tiling, epoxy application, wall finishing, and ceiling repair.

• Scope: Interior renovation of Building 154, 2nd Floor, Room 210.

• Work includes: Abrading and replacing floor/wall tiles, applying epoxy wall and flooring systems, achieving Level 5 wall finish, patching and painting ceilings, applying antimicrobial and chemical-resistant epoxy paint, and applying waterproof joint sealant.

• Specific tasks: Removal of outdated electrostatic discharge grounding devices and associated wiring.

• Materials: Must comply with Buy American Act.

• Compliance: Adherence to stringent Infection Control Risk Assessment (ICRA) requirements (Activity Category C, Patient Risk Highest, Infection Prevention Level IV).

• Documentation: Contractor must provide Project Safety Plan, QAQC Plan, ICRA Plan, schedules, material submittals, and daily work reports.

• Project Magnitude: $25,000 - $100,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction), Small Business Size Standard: $45M.

• Period of Performance: Expected to start upon Notice to Proceed (NTP) and be completed within 14 calendar days.

• Submission Method: Proposals must be submitted via email to Blake.Rowland@va.gov.

• Due Date: November 13, 2025, at 3:30 PM MT.

• Questions Deadline: November 4, 2025, at 2:00 PM MT via email to Blake.Rowland@va.gov.

• Site Visit: October 28, 2025, at 2:00 PM MT in conference room building 141 room 208.

• Evaluation Factors: Award will be made to the responsible SDVOSB offeror whose offer is most advantageous based on Past Performance and Price.

• Required Submissions: Pricing, signed VAAR 852.219-75 LOS certification, and past performance information.

• Set-Aside: This solicitation is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• SDVOSB Verification: Offerors must be VISIBLE and VERIFIED by the SBA certification database at the time of offer submission and contract award.

• SAM Registration: Prospective contractors must be registered in SAM prior to solicitation close.

• Responsibility Standards: Offerors must have an Experience Modification Rate (EMR) of 1.0 or less.

• All proposals must be received in email by the closing date and time.

• No discussions are expected, but are reserved at the Contracting Officer's discretion.

• Compliance with the Buy American Act is required.

Specifications / Other

This document contains specifications related to various construction and installation aspects, including:

• Quality Control (QC) and Quality Assurance (QA): Details requirements for the Contractor's Quality Control (CQC) organization, including the CQC System Manager, Health Manager, and specialized personnel. It outlines procedures for submittals, testing, and inspections (Preparatory, Initial, Follow-Up, Punch-Out, Pre-Final, and Final Acceptance).
• Construction Waste Management: Specifies requirements for managing non-hazardous construction and demolition waste, emphasizing minimization of landfill disposal, salvage, recycling, and reuse. It details waste categories to be diverted and requires a Waste Management Plan.
• Sustainable Construction Requirements: Outlines general requirements and procedures to comply with federal mandates and policies for sustainable construction. This includes requirements for recycled content, biobased products, low pollutant-emitting materials, and adherence to various environmental standards and programs (e.g., Green Seal, ENERGY STAR, WaterSense).
• Joint Sealants: Covers interior and exterior sealant application, including installer qualifications, product testing, project conditions (environmental, joint width, substrate), delivery, handling, storage, and warranty requirements. It references numerous ASTM standards for materials and testing.
• Subsurface Preparation for Floor Finishes: Specifies requirements for preparing subsurface areas for the installation of applied and resinous flooring, including floor leveling and repair. It details submittals, product data, and test data requirements.
• Gypsum Board: Details the installation and finishing of gypsum board, including terminology, submittals, accessories, fasteners, finishing materials, and application methods for walls and ceilings. It references ASTM and UL standards.
• Resinous Flooring Systems: Provides specifications for resinous (epoxy base) flooring with integral cove base, including system descriptions, product requirements, quality assurance, submittals, project conditions, and installation procedures. It also covers specialized wall coating systems (RES-W1, RES-W2).
• Low-Voltage Electrical Power Conductors and Cables: Specifies the furnishing, installation, connection, and testing of electrical conductors and cables for systems rated 600 V and below. It includes requirements for conductors, splices, connectors, terminations, control wiring, and wire lubricating compound, referencing various industry standards (ASTM, NEMA, NFPA, UL).

This document outlines the technical specifications and quality requirements for various construction trades. Bidders involved in any of these areas (e.g., concrete, drywall, electrical, flooring, coatings, waste management, sustainable practices) must carefully review these sections to understand the specific materials, installation methods, quality control measures, and compliance requirements for their scope of work.