Z2DA--460-26-1-5074-0155 | Leaf 2666 | Terrazzo Step Repair

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) related to the "Terrazo Step Repair" opportunity (Solicitation Number: 36C24426B0008).

• Stairwell Closure: The stairwell will be closed during repairs. An alternate exit route will be planned and enforced.
• Superintendent Requirements: The Project Superintendent must be a direct employee of the Prime Contractor. One individual may serve in multiple roles (Superintendent, SSHO, QCM) if qualifications are met, and the Superintendent can also serve as the OSHA Competent Person.
• Work Hours & Shutdown: While the SOW should be referenced for off-hours work, the shutdown of the stairwell will be permitted to complete repairs.
• Stair Tower 70 Operation: Stair Tower 70 will be closed from the ground floor to the 1st floor during construction.
• Contractor Membership: An NTMA contractor member with minimum experience and documented terrazzo repair experience is required; non-NTMA members are not acceptable.
• Infection Control: A Level II infection control requirement is expected, referencing an attached VHA Infection Control Risk Assessment.

These clarifications provide specific details on operational constraints, personnel requirements, and technical specifications that bidders should consider when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-proposal meeting and site visit related to Solicitation # 36C24426B0008 for Terrazzo Step Repair (Construction IFB).

• Attendees' names
• Organizations represented
• Phone numbers
• Email addresses

This sign-in sheet indicates attendance at a pre-proposal meeting and site visit. It may help bidders identify potential competitors or partners. The sheet also notes that "SIGN IN SHEET WILL BE POSTED WITH AMENDMENT ADDRESSING RFI'S," suggesting that responses to vendor questions will be made available via an amendment to the solicitation.

Amendment / Modification

This amendment modifies solicitation 36C24426B0008, dated 03-19-2026.

• Attachment 1: Provides a sign-in sheet for the site visit.
• Attachment 2: Provides answers to submitted RFIs (Requests for Information), specifically related to "Terrezo Steps."

This amendment adds two attachments to the solicitation.

No changes to proposal deadlines or submission requirements are indicated, but bidders should review the provided RFI answers and site visit sign-in sheet for any potential impact on their proposals.

Solicitation / RFP / RFQ

This document is a solicitation for Terrazzo Step Repair at the Wilmington DE VAMC. The solicitation number is 36C24426B0008.

• The primary requirement is Terrazzo Step Repair.

• The contracting office is Network Contracting Office 4.

• The Place of Performance is Wilmington DE VAMC, 1601 Kirkwood Highway, Wilmington DE 19805, USA.

• Response Date/Time/Zone: 04-16-2026 3:00 pm EASTERN TIME, NEW YORK, USA.

• This opportunity is set aside for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Product Service Code: Z2DA

• NAICS Code: 236220

• The contracting office's ZIP code is 19805.

• The agency's URL is https://www.va.gov/wilmington-health-care/.

• The Contract Specialist and point of contact is Katelyn Fallon (Katelyn.Fallon@va.gov, 302-438-7876).

• Additional documents referenced include: 36C24426B0008 0002.docx, Attachment 1 Sign In Sheet, and Attachment 2 RFIs Terrezo Steps.

Amendment / Modification

This amendment provides specification documents that were referenced in the original solicitation. These documents are included as Attachment 1, Attachment 2, and Attachment 3.

• Specification documents (Attachments 1, 2, and 3).

• The site visit date remains 3/26/2026.

• The RFI due date remains 4/02/2026.

• The bid due date and bid opening remain 4/16/2026 at 3:00 pm.

Form / Attachment / Pricing Sheet

This document is a specification for Portland Cement Terrazzo Flooring, detailing the requirements for the repair and restoration of existing terrazzo stair treads. It outlines the materials, installation methods, and quality assurance measures necessary for this work.

• Scope: Repair and restoration of two existing terrazzo stair treads in Stair Tower 70 at the Wilmington VA Medical Center.
• Materials: Specific requirements for Portland cement, sand, marble granules, decorative aggregates, pigments, nonslip aggregate, and metal strips.
• Installation: Detailed procedures for installing metal strips, terrazzo floors (bonded, monolithic, and adhesively bonded), bases, and stair treads. Includes requirements for substrate preparation, underbed, topping, and finishing.
• Quality Assurance: Submittals required include certifications, manufacturer and installer qualifications, samples, and a restoration plan. A mockup patch is also required.
• Repair Methods: Outlines partial-depth patching and full-depth replacement for damaged terrazzo, including methods for nosing reconstruction.

This document is crucial for bidders to understand the specific technical requirements for the terrazzo flooring repair work. It details the exact materials, installation techniques, and quality standards that must be met. Bidders must ensure their proposed approach and materials comply with these specifications to be considered responsive. Key aspects include matching existing terrazzo color and aggregate, specific installation methods for stair treads and bases, and detailed repair procedures.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 01 74 19 Construction Waste Management," outlines the specific requirements for managing non-hazardous construction and demolition waste for a government project. It details the contractor's responsibilities in minimizing landfill waste through salvage, recycling, and reuse.

• Waste Diversion Requirements: Mandates the diversion of specific waste categories from landfills, including soil, inerts (concrete, masonry, asphalt), wood, green waste, engineered wood products, metals, cardboard, paper, packaging, roofing materials, plastics, carpet, gypsum board, insulation, paint, and fluorescent lamps.
• Waste Management Plan: Requires the contractor to develop and implement a comprehensive plan detailing procedures, waste minimization techniques, and an analysis of estimated job site waste.
• Recycling Goal: Sets a minimum recycling target of 50 percent for construction and demolition waste.
• Reporting: Mandates monthly summaries of waste diversion and disposal, including quantities, receiving parties, dates, transportation costs, and net costs or savings.
• Definitions: Provides clear definitions for various terms related to waste management, including different types of landfills, waste categories, and recycling processes.

This document is crucial for bidders as it defines a significant aspect of project execution. It highlights the government's commitment to environmental sustainability and waste reduction. Bidders must understand these requirements to accurately estimate costs associated with waste management, recycling, and reporting. Failure to comply with these specifications could lead to non-compliance and potential penalties. The document also implies a need for contractors to have established relationships with recycling facilities and waste haulers.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 01 00 00_General Requirements.pdf", outlines the general requirements for a construction project. It serves as a foundational document for bidders to understand the overarching rules and expectations.

• Safety Requirements: References a separate section (01 35 26) for detailed safety and infection control.
• General Intention: Describes the contractor's responsibility to prepare the site, including demolition and furnishing labor/materials.
• Bid Item: Specifies "ITEM I, GENERAL CONSTRUCTION" for converting CLC room W-2 to storage.
• Specifications and Drawings: Indicates that these documents are available on the solicitation posting website.
• Construction Security Requirements: Details the need for a security plan, employee compliance, badge requirements, notice for work, restrictions on photography, and procedures for handling sensitive information and document control.
• Operations and Storage Areas: Outlines rules for confining operations to authorized areas, use of temporary buildings, and roadway usage.
• Alterations: Requires a pre-work survey of existing conditions and a re-survey before completion.
• Disposal and Retention: Specifies how materials and equipment from demolition or work removal should be handled.
• Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements: Mandates the preservation and protection of existing site elements.
• Restoration: Details requirements for repairing and restoring existing work disturbed during the project.
• As-Built Drawings: Requires the contractor to maintain and submit updated drawings reflecting project changes.
• Use of Roadways: Restricts hauling to established public roads and Medical Center property.
• Instructions: Covers requirements for furnishing maintenance and operating manuals, and providing factory-trained personnel for training.

This document is crucial for bidders as it establishes the fundamental operational, safety, security, and administrative requirements that will govern the execution of the contract. Understanding these general requirements is essential for accurate bidding and successful project performance.

Solicitation / RFP / RFQ

This solicitation, identified by number 36C24426B0008, is for Terrazzo Step Repair at the Wilmington DE VAMC. The contracting office is Network Contracting Office 4, with its ZIP code being 19805.

The primary requirement involves the repair of terrazzo steps. Specific details regarding the scope of work, technical requirements, and performance standards are expected to be found in the attached documents: S06 36C24426B0008 0001, Attachment 1 01 00 00_General Requirements, Attachment 2 01 74 19_Construction Waste Management_Rev, and Attachment 3 09 66 13_Terrazzo Flooring.

Not specified in the provided text.

Proposals or quotes are due by April 16, 2026, at 3:00 pm Eastern Time, New York, USA. Further details on evaluation criteria are not provided in this excerpt.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

Relevant NAICS code is 236220 and the Product Service Code is Z2DA. The contracting specialist is Katelyn Fallon, reachable at Katelyn.Fallon@va.gov or 412-860-7204. The place of performance is 1601 Kirkwood Highway, Wilmington DE 19805, USA.

Solicitation / RFP / RFQ

This solicitation is for "Terrazzo Step Repair" (Project No. 460-26-1-5074-0155) at the Wilmington, Delaware VA Medical Center. The procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Repair and restore two terrazzo steps in stair tower 70 to ensure safety, durability, and a uniform appearance consistent with the existing system.

• Services include professional construction services such as site visits, submittal of product data/samples, provision of schedules and safety plans, and coordination with the VA Contracting Officers Representative.

• Specific tasks include removing damaged terrazzo, preparing the substrate, installing new terrazzo, and applying grout and sealer.

• Work must comply with VA specifications, safety standards, and infection control procedures.

• The contract type is contemplated to be Firm-Fixed-Price.

• The estimated magnitude of construction is less than $25,000.

• Performance is to begin within 10 calendar days and complete within 90 calendar days after notice to proceed.

• Proposals are due by 03:00 p.m. ET on April 16, 2026, and must be emailed to Katelyn.Fallon@va.gov.

• Faxed proposals will not be accepted.

• Award will be made to the lowest proposed responsive, responsible offeror.

• A virtual bid opening will be conducted via MS Teams on April 16, 2026, at 3:00 PM ET.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be verified in the Veteran Small Business Certification (VetCert) and registered in System for Award Management (SAM.gov).

• A site visit is scheduled for March 26, 2026, at 11:00 am ET.

• RFIs are due by April 2, 2026, at 3:00 p.m. ET.

• RFI responses will be issued by amendment by April 9, 2026.

• All employees must have completed the 10-hour OSHA certified construction safety course; the General Contractor's competent person must have completed the 30-hour OSHA certified construction safety course.

• TB training and PPD testing are required annually for employees on-site.

• Offerors must submit information regarding their past safety and environmental record and their current Experience Modification Rate (EMR).

Solicitation / RFP / RFQ

This solicitation is for Terrazzo Step Repair at the Wilmington DE VAMC. The project is identified under number 460-26-1-5074-0155.

• Repair of terrazzo steps.

• Not specified in the provided text.

• Response Date/Time: April 16, 2026, 3:00 pm Eastern Time, New York, USA.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 4.

• Contracting Office Address: Wilmington DE VAMC, 1601 Kirkwood Highway, Wilmington DE 19805, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24426B0008

• Product Service Code: Z2DA

• NAICS Code: 236220

• Place of Performance: Wilmington DE VAMC, 1601 Kirkwood Highway, Wilmington DE 19805, USA.

• Point of Contact: Katelyn Fallon, Contract Specialist, Katelyn.Fallon@va.gov, (302) 438-7876.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for construction services to perform Terrazzo Step Repair at the Wilmington Veteran Administration Medical Center (VAMC) located at 1601 Kirkwood Highway, Wilmington, DE 19805. The project requires the contractor to provide all necessary tools, travel, labor, materials, permits, and supervision to complete the repairs in compliance with applicable codes, VA policy/standards, and contract terms.

• Terrazzo Step Repair construction.

• All construction must adhere to applicable codes, VA policy/standards.

• Contractor must provide all tools, travel, trades, labor, materials, permits, licenses, and supervision.

• Contract Type: Firm Fixed-Price.

• Period of Performance: 90 calendar days from receipt of the Notice to Proceed.

• Magnitude of Construction Cost: Less than $25,000.00.

• Bid bond and Payment bond will not be required.

• Solicitation documents, specifications, and drawings will be available on beta.SAM.gov. Amendments will also be posted on this website.

• Interested parties must obtain documents from beta.SAM.gov and be listed on the Interested Vendors Mailing List.

• It is the contractor's responsibility to frequently check beta.SAM.gov for notices and amendments.

• The contract will be awarded in accordance with FAR Subpart 15.203 procedures.

• A pre-bid meeting/site visit will be held; details will be in the solicitation. Attendance is strongly encouraged.

• All questions must be submitted in writing via email to Katelyn.Fallon@va.gov. No telephone requests will be honored. Questions and answers will be posted on beta.SAM.gov.

• This procurement is a TOTAL 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE (SDVOSB).

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45 million.

• Offerors must be registered in the System Award Management (SAM) database at the time of bid submittal.

• Offerors must be verified in the VA Center for Veterans Enterprise (CVE) at www.vetbiz.gov at the time of proposal offering.

• Failure to be CVE or SAM verified at the time of proposal submittal will result in disqualification.

• Place of Performance: Wilmington DE VAMC, 1601 Kirkwood Highway, Wilmington DE 19805.

• Response Date/Time/Zone: 03-12-2026 3:00 pm EASTERN TIME, NEW YORK, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 4, 1010 Delafield Road, Pittsburgh PA 15215.

• Point of Contact: Katelyn Fallon, Contract Specialist, Katelyn.Fallon@va.gov, 302-438-7876.