Z2DA--4th Floor Nurse Call Systems FY26 | 436-26-101 | CON

Justification for Brand Name Award

This document justifies the brand name procurement of the Rauland Ametek Nurse Call System, also known as the Rauland Responder Nurse Call System, for the Fort Harrison VA Medical Center (FTHVAMC). The system is required to complete an upgrade on the fourth floor of building 154, which currently has an outdated Rauland Responder 4 system or lacks a nurse call system.

• Procurement and installation of Rauland Responder 5 Nurse Call System components.

• All new components must integrate and operate with the existing Rauland Ametek system.

• Specific part numbers and descriptions for required components are listed, including power supplies, network modules, patient stations, and staff assist stations.

• The procurement is conducted under RFO 12.102, for over the micro-purchase threshold.

• The contract is a type of follow-on contract for consistency.

• Not applicable, as this is a justification for a brand name award, not a solicitation for proposals.

• Competition is restricted because EVCO Sound & Electronics, Inc. is identified as the sole service provider, distributor, and installer of the Rauland Responder 5 Nurse Call System for the Montana area, specifically for the Fort Harrison VA Medical Center.

• Market research confirmed that while other firms exist, none are authorized Rauland Responder distributors/installers.

• The use of brand-name descriptions is essential to ensure compatibility with the existing system and avoid significant additional costs and disruptions.

• EVCO is the only firm capable of providing the required supplies and services.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contract: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance or upon completion.

This is a mandatory certification. Failure to provide a completed and signed copy of this form with your offer will render your response ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is a worksheet for calculating the percentage of work to be self-performed by the prime contractor versus subcontracted work, with a specific focus on Service-Disabled Veteran-Owned Small Business (SDVOSB) participation. It is required for Offerors in General Construction (NAICS 236220) and specialty trades.

• SDVOSB Requirement: Offerors must ensure at least 15% (25% for specialty trades) of contract performance costs for personnel are spent on the concern's employees or other eligible SDVOSB concerns.
• Cost Breakdown: Requires a breakdown of material and personnel costs by specification division.
• Calculation Fields: Includes fields for subtotaling personnel and material/equipment costs, adding profit, home office overhead, bond costs, and arriving at a Grand Total.
• Self-Performed Calculation: Provides a specific method to calculate the total amount of work to be self-performed and the resulting percentage.
• Certification: Requires an authorized representative to certify the accuracy of the representations.

Bidders must use this worksheet to document their compliance with the SDVOSB subcontracting requirements. It directly impacts proposal preparation by requiring a detailed cost breakdown and a clear demonstration of how the SDVOSB goals will be met. Failure to accurately complete this form may affect proposal evaluation and compliance.

Form / Attachment / Pricing Sheet

This document is a template for performing facility Pre-Construction Risk Assessments (PCRA) for Construction, Renovation, and Maintenance work. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Requires specifying the Activity Location, Name, Number, and Brief Description.
• Activity Type Classification: Categorizes work into "Inspection/upkeep," "Small scale Construction, Renovation and general maintenance/repair," and "Large-scale construction, renovation, or maintenance," with detailed descriptions and criteria for each.
• Control Measures: Lists specific control measures required for each activity type, including safety plans, hazard communication, LOTO procedures, site visits, and communication plans.
• Affected Adjacent Area Assessment: Requires identifying adjacent areas and developing coordination and communication plans to address potential disruptions.
• Permit Form: Includes a fillable permit form to be posted at the project site, detailing unique permit number, project manager, contractor, activity type, and control measures.

This document is crucial for understanding the safety and risk management protocols required for construction, renovation, or maintenance activities within VHA facilities. Bidders must be aware of these requirements to ensure compliance, develop appropriate safety plans, and coordinate effectively with facility staff and adjacent areas. The PCRA template informs the scope of work, potential site impacts, and necessary safety documentation required for project execution.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides a baseline for assessing infection risks and determining necessary precautions. It is intended to be used in conjunction with a Pre-Construction Risk Assessment (PCRA).

• Activity Categorization (Table 1): Classifies activities into categories A, B, C, or D based on their nature and potential for dust/debris creation.
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and adjacent areas.
• Patient Risk Category (Table 3): Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures (Table 5 & 6): Outlines specific infection prevention and control measures for each precaution level, including cleaning, HVAC, and barrier requirements.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders must be aware of these requirements to accurately scope their proposals, estimate costs, and ensure compliance during project execution. The document specifies the level of containment, personal protective equipment (PPE), and work practices necessary to mitigate infection risks, particularly in patient care areas.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "General Requirements" for a "Nurse Call System" project (436-26-101, 4th Floor Nurse Call System) for the Department of Veterans Affairs (VHA). The primary objective is for the contractor to furnish labor and materials to install additional Nurse Call stations and upgrade existing systems.

• Installation of eleven (11) additional Rauland Responder 5 Water Proof Pull Cord Stations in patient restrooms.

• Upgrade six (2) Responder 4 systems to Responder 5 in patient rooms, including specific components like Rauland Corridor Light 4 Position V4, Enhanced Single Patient Station, Curbell Gen4 Pillow Speaker R5, Rauland Two-Jack Station V2, Rauland R5 Feature Bed Receptacle, Rauland Feature Bed Control Module V2, Rauland Custom Button, and Rauland Water Proof Pull Cord Station.

• Removal and disposal of existing call system items being replaced.

• Installation of equipment signal/control raceway, backbox, and wire.

• Installation of electrical raceway, backbox, and wire.

• Provision of 120VAC power to equipment.

• Repair or replacement of drywall and painting of affected areas.

• Repair or replacement of ceilings and/or floors, and painting of affected areas.

• Contractor must comply with VA security management program and obtain permission from VA police.

• Employees must be identified by project and employer and restricted from unauthorized access.

• Site visits by bidders require appointment with the Medical Center Engineering Officer.

• Safety requirements are detailed in Section 01 35 26.

• Construction waste management is addressed in Section 01 74 19.

• Sustainable construction requirements are detailed in Section 01 81 13.

• The work is for the 4th Floor Nurse Call System at the specified VA facility.

• The period of performance is not explicitly stated but implies the duration of the installation and upgrade work.

• Compliance with VA security management program.

• Adherence to safety requirements (Section 01 35 26).

• Construction waste management (Section 01 74 19).

• Sustainable construction requirements (Section 01 81 13).

• Site visits require appointment.

• All employees must comply with VA security protocols.

Form / Attachment / Pricing Sheet

This document is a floor plan for the fourth floor of Building 154 at VAMC Fort Harrison. It details the layout of patient rooms, bathrooms, consultation rooms, and other areas. It also includes a key plan and legend for understanding the symbols used. The primary purpose for bidders is to understand the physical space where the Nurse Call System will be installed or upgraded.

• Floor plan layout of Building 154, Fourth Floor.
• Indication of patient rooms, bathrooms, and other functional areas.
• Color-coded areas highlighting:
  • Patient care bathrooms requiring additional pull cord stations.
  • Patient care rooms and bathrooms requiring nurse call station upgrade.
• A key plan for referencing specific areas.
• Architectural and engineering consultant information.
• Notes regarding as-built and shop drawings, emphasizing accurate reflection of the current architectural floor plan and detailed integration of the Nurse Call System.

This floor plan is crucial for bidders to visualize the scope of work related to the Nurse Call System. It identifies specific locations needing new pull cord stations and areas requiring system upgrades. The note about as-built and shop drawings indicates that bidders must provide detailed documentation of the system layout and wiring, ensuring it aligns with the provided architectural plan and integrates with the existing system.

Solicitation

This solicitation is for the upgrade of the existing Nurse Call infrastructure at the Fort Harrison VA Medical Center, located at 3687 Veterans Drive, Fort Harrison, MT 59636. The project involves installing additional pull cord stations and upgrading existing systems to new-generation equipment. The contract will be a Firm-Fixed-Price type.

• Furnish and install eleven (11) additional Rauland Responder 5 Waterproof Pull Cord Stations.

• Upgrade two (2) Responder 4 systems to Responder 5, including specific components per room.

• All new components must integrate with the existing Rauland Ametek system.

• Contractor must repair or replace any VA property damaged during the work.

• Contractor is responsible for all construction debris removal.

• Adherence to Infection Control Risk Assessment (ICRA) procedures is mandatory.

• Project Magnitude: Between $100,000 and $250,000.

• Period of Performance: 40 calendar days after Notice to Proceed.

• POP Begin: 05-01-2026

• POP End: 06-10-2026

• Proposals are due by April 21, 2026, at 10:00 AM (MT) via email to frances.basham@va.gov.

• RFIs/Questions must be submitted in writing via email by April 6, 2026, at 11:00 AM (MT).

• A non-mandatory site visit is scheduled for April 1, 2026, at 11:00 AM (MT).

• Award will be based on Past Performance and Price.

• Evaluation Factors: Past Performance, Compliance Requirements, Price.

• This acquisition is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be VISIBLE and VERIFIED by the Small Business Administration (SBA) prior to proposal receipt.

• NAICS Code: 236220 - Commercial and Institutional Building Construction, Size Standard $45M.

• Bid guarantee and Performance/Payment Bonds are required.

• All proposals must be submitted via email in accordance with Part I/Section B.

• Prospective contractors must be registered in the System for Award Management (SAM).

Solicitation / RFP / RFQ

This is a presolicitation notice for a Request for Proposal (RFP) regarding the upgrading of the 4th Floor Nurse Call Systems at the Fort Harrison VA Medical Center. The project involves installing additional pull cord stations and new-generation equipment to integrate with the existing Rauland Ametek nurse call system.

• Furnish and install (11) additional Rauland Responder 5 Waterproof Pull Cord Stations.

• Upgrade (2) existing Responder 4 systems to Responder 5, including specific components like corridor lights, patient stations, pillow speakers, and bed receptacles.

• All new components must integrate with the existing Rauland Ametek system.

• Contractor must coordinate with EVCO Integrated Solutions, the authorized Rauland Ametek dealer/installer.

• Repair or replace any VA property damaged during the project.

• Provide all construction debris removal and dumpster services.

• Adhere to Infection Control Risk Assessment (ICRA) and VA TIL requirements.

• Period of Performance: 40 calendar days from Notice to Proceed (NTP).

• Work hours: Normal hours are 7:30 AM to 4:30 PM, with potential for weekend work upon coordination.

• A Request for Proposal (RFP) is expected to be posted on or about March 26, 2026.

• Response Date/Time: April 21, 2026, 10:00 AM Mountain Time, Denver, USA.

• Pre-construction submittals (safety plans, QC plans, schedules, materials) are required prior to NTP.

• A detailed construction schedule in a "three-week look ahead" format is required.

• Daily Work Reports must be submitted to the VA COR and Contracting Officer.

• RFIs must be submitted per specifications, with the Contracting Officer being the sole approver of changes impacting scope or cost.

• Submittals must be managed electronically, with an initial submittal register provided and updated weekly.

• Site investigation is critical and required prior to bid submission.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 236220

• Product Service Code: Z2DA

• Place of Performance: Fort Harrison VA Medical Center, Fort Harrison, MT 59636, USA.

• Appendices to be included in the solicitation: P03 Determination, Nurse Call System Location, SPECS Nurse Combined, S22 LOS Certification, ICRA, PCRA, S02 Worksheet.