Z2DA--542-23-201 | Replace Roofs Building 69 and 139 | NCO 4 Construction East (VA-26-00047303)

Solicitation

This solicitation is for the complete replacement of pitched shingles and EPDM flat roofs on Buildings 69 and 139 at the Coatesville VA Medical Center. The project includes roofing, lightning protection, and flashing. The estimated magnitude of construction is between $1,000,000 and $5,000,000.

• Complete replacement of pitched shingles roof (Building 139) and EPDM flat roofs (Buildings 69 and 139).

• Abatement of asbestos, lead, and other hazardous materials.

• Removal and replacement of existing lightning protection with code-compliant equipment.

• Removal of skylights (Building 139) and infilling of voids.

• Targeted repairs for watertightness of the glazed natatorium (Building 69).

• Installation of new EPDM protection walking pads.

• Removal of trees with limbs resting on Building 139's roof.

• Protection and preservation of existing equipment on roofs.

• Prior to work commencement, provide proof of an OSHA certified "competent person" on-site.

• All work to occur Monday-Friday, 6:30 am - 5:00 pm, with potential for after-hours work coordinated with COR.

• Contractor must provide own storage; a trailer may be placed in a designated field.

• Exterior work requires a locked 6-foot chain link fence around the perimeter.

• Contractor must verify all site conditions and follow VA Technical Information Library guidelines.

• Minimum one-year warranty on material and workmanship.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 270 calendar days after Notice to Proceed (NTP).

• Sealed bids accepted via email ONLY to vanessa.chmielewski@va.gov.

• Bid Opening: Virtual, July 2, 2026, at 12:00 PM EDT via Microsoft Teams (Meeting ID: 238 816 442 443 887, Passcode: AR6AC262).

• Contractor RFIs due: June 17, 2026.

• VA response to RFIs: On or about June 24, 2026, via amendment.

• Offer Guarantee: Required (20% of bid price or $3,000,000.00, whichever is less).

• This solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns.

• Bidders must be verified as SDVOSB per SBA Veteran Small Business Certification (VETCERT) at https://veterans.certify.sba.gov/.

• Small business size standard: $45 million.

• NAICS Code: 236220.

• Site visit: Wednesday, June 10, 2026, at 10 A.M. at Building 70. Drones are optional; a checklist must be submitted by June 9, 2026, to participate.

• Buy American statute applies to construction materials.

• Offerors must be registered in SAM.gov.

Form / Attachment / Pricing Sheet

This document is a "Drone Pre-Flight Checklist" designed to help users conduct a full pre-flight check for drone operations. It includes requirements for operations within five miles of a US airport. A digital version is available at https://www.fulcrumapp.com/apps/drone-pre-flight-checklist.

• Location Information: Requires address (street, city, state, zip) and confirmation of proximity to a major airport (within 5 miles). If within 5 miles, control tower permission must be confirmed.
• Pre-Flight Checklist Items: A series of required checks including:
  • Drone firmware up to date
  • Transmitter firmware up to date
  • Free of visible defects
  • Batteries fully charged
  • Propellers properly tightened
  • Camera mounted properly
  • SD card in camera
  • Antennae up
  • Compass calibrated
  • Minimum return height adjusted
  • Clear frequency chosen
  • FAA approved drone zone
  • Ceiling height established
  • Flat surface at launch site
  • Safe launch and return site
  • Launch site clear of people and objects
• Certification: A section to confirm "Cleared for takeoff?" (Yes/No), with fields for Operator Name, Signature, Date, and Time.

This checklist outlines critical pre-flight operational requirements and safety checks for drone usage, particularly in controlled airspace. Bidders may need to demonstrate adherence to such procedures as part of their proposal or operational plan, depending on the specific requirements of the opportunity.

Other / Unclassified

This document outlines the Records Management Obligations for contractors working with CVAMC. It defines "Federal Record" and details the requirements contractors must adhere to regarding the creation, handling, maintenance, and disposition of Federal records.

Potential bidders should note the following key obligations:

• Compliance: Contractors must comply with all applicable records management laws, regulations, and NARA policies, including the Federal Records Act, NARA regulations (36 CFR Chapter XII Subchapter B), and the Privacy Act of 1974. This applies to all records created, received, or maintained pursuant to the contract.
• Record Definition: Federal records include VHA records and may encompass deliverables and associated documentation. Personal materials are excluded.
• Maintenance & Disposition: All records created for Government use or in the course of contract performance must be managed according to Federal law. Electronic records require sufficient technical documentation. Records cannot be removed from legal custody or destroyed without written concurrence from the Head of the Contracting Activity, following agency records schedules.
• Unauthorized Destruction/Removal: Contractors must prevent alienation or unauthorized destruction of records. Any unlawful or accidental removal, defacing, alteration, or destruction must be reported immediately to CVAMC.
• Disclosure & Safeguarding: Contractors must immediately notify the Contracting Officer of any inadvertent or unauthorized disclosures. Non-public information is limited to authorized personnel. Appropriate safeguards must be in place. Removal of material from Government facilities or systems requires express written permission.
• Subcontracting: Approval is required before engaging subcontractors who will handle information, documentary material, or records generated under the contract. Both the contractor and subcontractor must abide by guidance for protecting sensitive, proprietary, classified, and controlled unclassified information.
• IT Equipment & Record Creation: Government IT equipment should only be used for contract-authorized purposes. Contractors shall not create or maintain records containing non-public CVAMC information unless specifically authorized by the contract.
• Deliverable Rights: CVAMC owns the rights to all data and records produced under the contract. Deliverables are the property of the U.S. Government, with unlimited rights for CVAMC to use, dispose of, or disclose. Any contractor rights must be identified per FAR clauses.

Form / Attachment / Pricing Sheet

This document is a "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information" form. It serves as a record that an individual has completed the basic privacy training requirement for personnel who do not use VA sensitive information or protected health information (PHI) in any form, nor have access to VA computer systems like VATAS, CPRS, JLV, VHIE, or CAPRI. It outlines the individual's role and responsibility in protecting VA sensitive information.

• Training Requirement: Satisfies the basic privacy training for specific personnel.
• Scope: Covers protection of VA sensitive information (medical, financial, educational) that may be incidentally seen or overheard.
• Exclusions: Personnel with direct access to VA sensitive information or protected health information, or access to VA computer systems, must take "Privacy and HIPAA Focused Training (TMS 10203)".
• Required Training: "VA Privacy and Information Security Awareness and Rules of Behavior (TMS 10176)" is always required for access to VA computer systems or VA sensitive information.
• Definitions: Clarifies VA Sensitive Information, Protected Health Information, and "Incidental" Disclosure.
• Safeguards: Outlines mandatory safeguards for securing VA sensitive information.
• Governing Laws: Lists six key privacy laws and statutes governing VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Enforcement: Details privacy rules concerning use and disclosure, and outlines civil and criminal penalties for violations.
• Reporting: Identifies the VA/VHA Privacy Officer and Information Systems Security Officer as points of contact for reporting violations or concerns.
• Attestation: Requires the employee to print their name, sign, and provide contractor/agency details, and submit the form to their supervisor/contracting officer for data entry into the Talent Management System.

This document is relevant to bidders as it specifies a mandatory training requirement for personnel who may interact with VA sensitive information, even indirectly. Contractors must ensure their personnel complete this training and understand their responsibilities regarding the protection of VA sensitive information and veteran data. The form itself serves as proof of completion and must be submitted as required.

Form / Attachment / Pricing Sheet

This document is a submittal log for the "AE Replace Roof Building 69 and 139" project at the VA Coatesville Healthcare System. It details the required submittals from the contractor (AE Firm: Pettit Group) to the VA COR (Michael Wilcox) for various project sections.

The log categorizes submittals by Specification Section Title, Submittal Name, and Submittal Type. It includes information on:

• Product Data: Manufacturer's literature, descriptions, application data, and specifications for materials.
• Shop Drawings: Detailed drawings for fabrication and installation.
• Test Reports: Documentation of testing for materials and performance.
• Certificates: Proof of compliance, qualifications, and approvals.
• Samples: Physical examples of materials.
• Preconstruction Submittals: Information required before construction begins, such as site surveys, photographs, installer qualifications, and plans.
• Operation and Maintenance Data: Manuals and instructions for installed systems.
• Closeout Submittals: Final documentation, including as-built drawings and maintenance instructions.

This log serves as a critical checklist for potential bidders to understand the types of documentation and approvals required throughout the project lifecycle. It outlines the specific submittal requirements for various building systems, including masonry, structural steel, roofing, HVAC, plumbing, and electrical installations. Bidders can use this to gauge the administrative and technical requirements associated with the project and ensure their proposals adequately address these submittal obligations.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) Permit template used by the VHA to assess and manage risks associated with construction, renovation, and maintenance activities. It serves as a baseline for identifying necessary precautions to prevent impacts on patients, employees, and contractors.

• Activity Location: Building 139 Cafeteria/Roof and Building 69 Roof
• Activity Name/Number: 542-23-201 Replace Roof Building 69 and 139
• Activity Type: Large-Scale
• Control Measures: Outlines specific control measures required based on the activity type, including immediate replacement of materials, weekly site visits, site-specific safety plans, hazard communication, and communication plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate potential disruptions.
• Infection Control Risk Assessment (ICRA): Determines if an ICRA is required for the activity.
• Permit Posting: The completed permit must be posted at the project area entrance.

This document outlines the safety and risk management requirements that a contractor must adhere to for the specified project. Bidders should review the control measures and coordination requirements to understand the operational constraints and safety protocols that will be enforced during the execution of the work. It highlights the need for a site-specific safety plan, hazard communication, and coordination with affected areas, which are critical components of project planning and execution.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments related to construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions.

• Activity Categorization: Identifies four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope, duration, and dust/debris generation.
• Affected Area Assessment: Requires identification of the "Activity Area" and adjacent areas that will be impacted.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in the affected areas.
• Level of Precautions: Determines the minimum level of infection prevention and control precautions (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Control Measures: Outlines specific control measures required for each level of precaution, including dust control, barrier construction, negative pressurization, and personal protective equipment (PPE).
• Permit: A fillable permit form is included for Level III and IV activities, requiring signatures from the Project Manager and Infection Preventionist.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed at a VHA facility. Bidders should review the activity category, patient risk, and required precautions to understand the scope of infection control measures needed for the project. This will impact project planning, execution, and potentially costs. The permit section highlights specific requirements for higher-risk activities (Level III and IV).

Form / Attachment / Pricing Sheet

This document, "Attachment #1 STANDARDS," outlines the construction safety standards required for work at the Department of Veterans Affairs Medical Center in Coatesville, Pennsylvania. It serves as a comprehensive guide for contractors to ensure compliance with safety and health regulations.

• Regulatory Basis: Cites U.S. Department of Labor Standards (OSHA 29 CFR 1910 and 1926), National Fire Protection Association Codes (99, 101), and Department of Veterans Affairs Safety Policies and Procedures.
• Enforcement: Details the role of the Medical Center's Safety Officer in enforcing these regulations and the potential for shutdown of activities due to flagrant violations.
• Specific Standards: Covers a wide range of safety topics, including:
  • Abrasive Grinding
  • Accident Record Keeping
  • Air Tools
  • Belt Sanding Machines
  • Boilers
  • Compressed Air, Use of
  • Compressed Gas Cylinders
  • Concrete, Concrete Forms and Shoring
  • Conveyors
  • Cranes and Derricks
  • Disposal Chutes
  • Drinking Water
  • Electrical Safety
  • Excavating and Trenching
  • Explosives and Blasting
  • Eye and Face Protection
  • Fire Protection
  • Flagmen
  • Flammable and Combustible Liquids
  • Floor Openings, Open Sides, Hatchways, etc.
  • Gases, Vapors, Fumes, Dusts and Mists
  • General Duty Clause
  • General Requirements
  • Hand Tools
  • Head Protection
  • Hearing Protection
  • Heating Devices, Temporary
  • Hoists, Material and Personnel
  • Hooks
  • Housekeeping
  • Illumination
  • Jointers
  • Ladders
  • Lasers
  • Liquified Petroleum Gas
  • Medical Services and First Aid
  • Motor Vehicles and Mechanized Equipment
  • Noise
  • Personal Protective Equipment
  • Powder-Actuated Tools
  • Power Transmission and Distribution
  • Power Transmission, Mechanical
  • Radiation, Ionizing
  • Railings
  • Respiratory Protection
  • Rollover Protective Structures (ROPS)
  • Safety Nets
  • Saws (Band, Portable Circular, Radial, Swing/Sliding Cut-off, Table)
  • Scaffolds
  • Stairs
  • Steel Erection
  • Storage
  • Toeboards
  • Toilets
  • Washing Facilities
  • Welding, Cutting and Heating
  • Wire Ropes, Chains, Ropes
  • Woodworking Machinery
  • Smoking Policy
  • Discovery of Fire
  • Cardiac Arrest
  • Confined Space Entry
  • Lock Out/Tag Out Hazardous Energy
• Attachments: Includes "Attachment #2 CUTTING AND WELDING PERMIT" and "Attachment #3 ATTENTION" which detail permit requirements and necessary precautions for hot work.

This document is critical for any contractor bidding on or performing work at the VA Medical Center in Coatesville. It establishes the minimum safety and health standards that must be adhered to, impacting planning, execution, and overall project costs. Bidders must review these standards to understand their obligations and ensure their proposals and operations are compliant.

Other / Unclassified

This document is a Medical Center Policy (MCP) titled "Safety and Health During Construction Activities" for the Coatesville VA Medical Facility. It establishes strategies to protect patients, staff, visitors, and contractors from safety and health hazards associated with construction on VAMC Coatesville property. The policy is based on VHA Directive 2011-036 and outlines responsibilities for various roles, including the VA Medical Facility Director, Facility Safety Office, Facilities Engineering Service Director, Construction Safety Committee (CSC), Project Manager/COR, Fire Department, Patient Safety, Contracting Officer, Police Department, Construction Safety Officer(s) (CSOs), and Infection Preventionist.

Key aspects include:

• Establishing and monitoring an effective facility construction safety program.
• Requirements for safety training (e.g., OSHA 30-hour construction safety course) for VA staff and contractors.
• Conducting Pre-Construction Risk Assessments (PCRAs) and implementing Interim Life Safety Measures (ILSM).
• Periodic safety inspections, hazard surveillance, and documentation.
• Contractor requirements, including safety records, experience modification rates, and compliance with OSHA and environmental regulations.
• Procedures for intervention and enforcement of safety policies.

While not a solicitation, this policy is highly relevant to any contractor performing or intending to perform construction work at the Coatesville VA Medical Facility. Bidders should review this document to understand:

• The comprehensive safety and health requirements they will be expected to meet.
• The roles and responsibilities of various VA personnel involved in overseeing construction safety.
• The specific training, documentation, and compliance obligations (e.g., OSHA, EPA, Joint Commission standards).
• The inspection and enforcement procedures that will be applied.
• The importance of a robust contractor safety program, including past safety records and experience modification rates, which may be evaluated during the award process.

Forms / Attachments / Pricing Sheets

This document contains electrical details, including symbols, notes, abbreviations, and specific installation details for the "AE REPLACE ROOF" project at Coatesville VAMC. It serves as a reference for contractors regarding electrical work, particularly for Buildings 69 and 139.

• Abbreviations and Symbols: Comprehensive lists of electrical abbreviations and symbols used throughout the project drawings.
• General Electrical Notes: Key requirements for electrical installations, including safety protocols (no live work), adherence to VA Electrical Design Manual, NEC, and NFPA 780, and requirements for circuit breaker ratings and sealing wall penetrations.
• Demolition Notes: Specific instructions for the removal of existing electrical equipment, conduit, wiring, and controls, emphasizing the need to maintain egress and the contractor's responsibility to determine the full extent of demolition.
• New Work Plans: Electrical demolition and new work plans for Buildings 69 and 139, detailing the scope of work on the roofs.
• Panelboard Schedules: Detailed schedules for electrical panelboards in Buildings 69 and 139, including designation, location, type, voltage, phase, and amperage.
• Lighting Schedules: Information on lighting fixtures, including manufacturer, wattage, lumens, and color temperature.
• Detailed Installation Drawings: Specific details for roof mounting, conduit penetration, and lightning protection system components (air terminals, conductors, clamps, etc.).

This document is crucial for bidders to understand the existing electrical conditions, the scope of demolition and new electrical work required, specific installation standards, and the types of equipment and materials to be used. It directly impacts the bidding process by defining the technical requirements and site conditions for the electrical aspects of the roof replacement project.

Other / Unclassified

This document contains a table of contents for various sections of a construction project specification, including:

• Section 01 00 00 - GENERAL REQUIREMENTS
• Section 01 33 23 - SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES
• Section 01 35 26 - SAFETY REQUIREMENTS
• Section 01 45 00 - QUALITY CONTROL
• Section 01 57 19 - TEMPORARY ENVIRONMENTAL CONTROLS
• Section 01 74 19 - CONSTRUCTION WASTE MANAGEMENT
• Section 02 41 00 - DEMOLITION
• Section 04 05 13 - MASONRY MORTARING
• Section 04 20 00 - UNIT MASONRY
• Section 05 12 00 - STRUCTURAL STEEL FRAMING
• Section 05 31 00 - STEEL DECKING
• Section 06 10 00 - ROUGH CARPENTRY
• Section 07 01 50.19 - PREPARATION FOR RE-ROOFING
• Section 07 31 13 - ASPHALT SHINGLES
• Section 07 52 16.11 - COLD ADHESIVE STYRENE-BUTADIENE-STYRENE MODIFIED BITUMINOUS MEMBRANE ROOFING
• Section 07 60 00 - FLASHING AND SHEET METAL
• Section 07 71 00 - ROOF SPECIALTIES
• Section 07 81 00 - APPLIED FIREPROOFING
• Section 07 84 00 - FIRESTOPPING
• Section 07 92 00 - JOINT SEALANTS
• Section 07 95 13 - EXPANSION JOINT COVER ASSEMBLIES
• Section 08 80 00 - GLAZING
• Section 22 05 11 - COMMON WORK RESULTS FOR PLUMBING
• Section 22 05 12 - GENERAL MOTOR REQUIREMENTS FOR HVAC AND STEAM GENERATION EQUIPMENT
• Section 22 13 00 - FACILITY SANITARY AND VENT PIPING
• Section 22 14 00 - FACILITY STORM DRAINAGE
• Section 23 05 11 - COMMON WORK RESULTS FOR HVAC
• Section 23 05 12 - GENERAL MOTOR REQUIREMENTS FOR HVAC AND STEAM GENERATION EQUIPMENT
• Section 23 05 41 - NOISE AND VIBRATION CONTROL FOR HVAC PIPING AND EQUIPMENT
• Section 23 05 93 - TESTING, ADJUSTING, AND BALANCING FOR HVAC
• Section 23 07 11 - HVAC AND BOILER PLANT INSULATION
• Section 23 23 00 - REFRIGERANT PIPING
• Section 23 34 00 - HVAC FANS
• Section 26 05 11 - REQUIREMENTS FOR ELECTRICAL INSTALLATIONS
• Section 26 05 19 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES
• Section 26 05 26 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS
• Section 26 05 33 - RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS
• Section 26 27 26 - WIRING DEVICES
• Section 26 41 00 - FACILITY LIGHTNING PROTECTION
• Section 26 51 00 - INTERIOR LIGHTING
• Section 09 91 00 - PAINTING
• Section 02 41 00 - DEMOLITION
• Section 04 05 13 - MASONRY MORTARING
• Section 04 20 00 - UNIT MASONRY
• Section 05 12 00 - STRUCTURAL STEEL FRAMING
• Section 05 31 00 - STEEL DECKING
• Section 06 10 00 - ROUGH CARPENTRY
• Section 07 52 16.11 - COLD ADHESIVE STYRENE-BUTADIENE-STYRENE MODIFIED BITUMINOUS MEMBRANE ROOFING
• Section 07 71 00 - ROOF SPECIALTIES
• Section 07 72 00 - ROOF ACCESSORIES
• Section 09 06 00 - SCHEDULE FOR FINISHES

This document is a table of contents for a comprehensive set of construction specifications. Bidders should review the listed sections to understand the detailed requirements for materials, installation, quality control, and testing relevant to their specific scope of work. The "SCHEDULE FOR FINISHES" section (09 06 00) is particularly important for understanding material and color specifications.

Forms / Attachments / Pricing Sheets

This document contains architectural and engineering drawings for the "AE REPLACE ROOF BUILDINGS 69 & 139" project at the Coatesville VAMC. It details demolition and new work plans for the roofs of Buildings 69 and 139, including various sections such as architectural, plumbing, mechanical, electrical, structural, and staging plans.

• Building 69 Plans: Demolition, existing conditions, new work, phasing, drainage, plumbing, mechanical, electrical, and structural plans for the roof.
• Building 139 Plans: Similar detailed plans for demolition, existing conditions, new work, phasing, drainage, plumbing, mechanical, electrical, structural, and ceiling work.
• Details: Various construction details for roofing, flashing, penetrations, equipment supports, and structural elements.
• Schedules: Panelboard schedules for electrical systems.
• Staging Plan: Outlines staging areas and general notes for site logistics.

These drawings are critical for bidders to understand the scope of work, existing conditions, and the specific requirements for replacing the roofs on Buildings 69 and 139. They provide detailed information necessary for accurate bidding, including demolition scope, new construction elements, material specifications (through referenced details and notes), and phasing of work. Bidders must review these drawings thoroughly to assess the complexity and requirements of the project.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for the replacement of roofs on Building 69 and Building 139 at the Coatesville VA Medical Center. The project involves demolition, abatement, repair, and replacement of pitched and flat roof sections.

• Complete demolition, abatement, repair, and replacement of roofs on Building 69 (flat roof) and Building 139 (pitched and flat roofs).

• All work must comply with Department of Veterans Affairs (VA) requirements, industry standards, and applicable Federal, State, and Local regulations.

• Systems and equipment must maximize energy efficiency.

• Project completion within 270 calendar days after receipt of Notice to Proceed.

• Contract Type: Firm Fixed Price.

• Estimated Value: Between $1,000,000 and $5,000,000.00.

• Funding: Subject to availability of FY26 funds.

• Award will be made based on price only, following FAR Part 14 procedures.

• Solicitation documents and drawings will be available on SAM.gov on or about May 7, 2026.

• Bidders are responsible for monitoring SAM.gov for the solicitation package and any amendments.

• Requests for information must be submitted in writing via email to vanessa.chmielewski@va.gov by the date specified in the solicitation.

• A pre-bid organized site visit is encouraged but not mandatory.

• Bids are due on May 7, 2026, at 16:00 Eastern Time, New York, USA.

• This opportunity is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Contractors must be registered in the System for Award Management (SAM).

• Contractors must be in compliance with VAAR 819.7003 and meet VETCERT SDVOSB certification requirements.

• Firms must be able to provide 100% Performance and Payment Bonds and a 20% Bid Guarantee.

• NAICS Code: 236220 (Small business size standard $45 million).

• Product Service Code: Z2DA.

• Place of Performance: Coatesville VA Medical Center, Coatesville, PA 19320, USA.

• Contact Specialist: Vanessa Chmielewski (vanessa.chmielewski@va.gov).