Z2DA--570-20-308 - Replace and Expand Chilled Water Infrastructure in Building 1 | Construction Services Procurement

Basis of Design / Bid Set

This document, titled "Replace and Expand Chilled Water Infrastructure, Building 1 and OPC - Basis of Design - Bid Set," outlines the design parameters and considerations for the chilled water infrastructure upgrade at the Fresno VA Medical Center. The project aims to replace undersized chilled water piping and associated mechanical systems that are currently unable to meet the required flow for summer months. The document details the design approach across architectural, civil, structural, mechanical, electrical, and fire protection disciplines.

• Mechanical: Replacement of undersized chilled water piping, upgrade of existing chilled water risers, demolition of existing risers, and construction of a new consolidated riser shaft. Evaluation of fan coils and dual temperature duct coils for replacement. Sizing for future expansion to include DX or VRF systems.

• Architectural: Exterior envelope considerations, interior wall and ceiling finishes, and interior door specifications.

• Civil: Exterior routing of chilled water lines, including direct burial and precast concrete vaults.

• Structural: Assessment of existing structural elements and seismic bracing of nonstructural components.

• Electrical: Powering of new distribution pumps, demolition of existing electrical systems, and provision of Variable Frequency Drives (VFDs).

• Fire Protection: Modifications to existing fire alarm and sprinkler systems, and adherence to various fire and life safety codes.

• Contract Number: 36C26122N0568

• VA Project: 570-20-308

• Davenergy Project: 90209

This document is a "Bid Set" and serves as the Basis of Design, providing detailed technical information for potential bidders.

Not specified in this document.

• The project is the third and final phase of a critical mechanical upgrade.
• Construction considerations include an Infection Control Risk Assessment (ICRA).
• Applicable codes and standards are listed for each discipline.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback on offerors' performance for the "Replace and Expand Chilled Water Infrastructure" opportunity (RFP 36C26126R0028) at the VA Northern California Healthcare System. The information provided will be used by the Government to evaluate contractor performance.

• Instructions: Details on how to complete and submit the questionnaire, including required information about the contractor, contract, and project.
• Contractor Information: Fields for the name of the contractor being evaluated, their main Point of Contact (POC), contract number, contract value, type of award, award and completion dates, and a description of the work performed.
• Respondent Information: Fields for the respondent's name, title, organization, address, email, and phone/fax number.
• Performance Rating Scale: Definitions for ratings including Exceptional, Good, Satisfactory, Marginal, Unsatisfactory, and Neutral/Not Applicable.
• Performance Areas: The questionnaire rates performance across several categories:
  • Quality (technical data, standards, problem resolution, quality control)
  • Schedule/Timeliness of Performance (compliance with schedules, resource utilization)
  • Customer Satisfaction (end-user satisfaction, contractor cooperation, overall satisfaction)
  • Management/Personnel/Labor (on-site management, workforce, property control, personnel expertise, multi-project management, change assimilation, overall management)
  • Cost/Financial Management (meeting price terms, cost reduction proposals, invoicing for cost-type contracts, financial problems)
  • Safety/Security (maintaining safety environment, security compliance)
  • General (emergency response, compliance with terms, likelihood to rehire, overall rating)
• Comments: Encouraged throughout the questionnaire for detailed feedback.

Offerors should ensure their past performance references are aware of this questionnaire and are prepared to provide timely and accurate feedback. The ratings and comments will significantly influence the past performance evaluation factor of the proposal. Bidders should also review the rating scale and performance areas to understand how their performance will be assessed. The questionnaire must be completed and returned by June 1, 2026, at 10:00 am Pacific Time, via email to charee.harris@va.gov, with the RFP/RFQ number in the subject line.

Form / Attachment / Pricing Sheet

This document outlines the requirements for contractors regarding their Safety & Environmental Record and Experience Modification Rate (EMR) to be eligible for consideration and award. It serves as a self-certification and data submission form.

• Contractor Certification: Contractors must certify they have had no more than three serious, or one repeat, or one willful OSHA violation(s), or one EPA violation(s) in the past 3 years, and have an EMR of equal to or less than 1.0.
• Safety & Environmental Record: Offerors must submit a self-certification on company letterhead detailing OSHA and EPA violations within the last three years. Specific thresholds are provided: four serious, one repeat, or one willful violation disqualifies the contractor.
• EMR Submission: Offerors must submit their current EMR, obtained from their insurance carrier on the carrier's letterhead. If the EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons and the anticipated date for reduction to 1.0 or below must be provided.
• Data Fields: The document includes fields to record the number of serious, willful, or repeat violations from OSHA and EPA within the last 3 years, and the company's current EMR. It also requires a signature and printed name.

This attachment is critical for bidders to determine their eligibility for the opportunity. Failure to meet the specified safety and EMR criteria, or to provide the required documentation, will disqualify an offeror. Bidders must gather and submit accurate information regarding their safety record and EMR as detailed in this document.

Solicitation / RFP / RFQ

This solicitation is for the replacement and expansion of chilled water infrastructure at the VA Central California Healthcare System in Fresno, CA. The project aims to address undersized existing piping that cannot meet cooling demands during high temperatures. This is the third and final phase of a critical mechanical upgrade.

• Replacement of chilled water piping in OPC and Building 1.

• Replacement of chilled water pumps serving these areas.

• Replacement of undersized fan coils.

• Demolition and consolidation of existing risers to two sets.

• Installation of new piping for both chilled and hot water with controls for seasonal switchover.

• Exterior routing of chilled water lines, including direct burial and precast concrete vaults.

• Jack-and-boring beneath existing patio areas.

• Exterior envelope work for routing infrastructure.

• Demolition and replacement of existing ceiling finishes and MEP fixtures.

• Interior wall demolition and reconstruction, including shaft wall construction where required.

• Compliance with Infection Control Risk Assessment (ICRA) Type D and E.

• MEP (Mechanical, Electrical, Fire Protection) system upgrades and modifications as detailed in specifications.

• Electrical infrastructure upgrades to support new pumps and fan coil units.

• Modification of the existing automatic wet-pipe sprinkler system.

• Contract Type: Firm Fixed Price (FFP).

• Estimated Project Magnitude: $20,000,000.00 to $50,000,000.00.

• Period of Performance: 915 Calendar days after Notice to Proceed.

• Proposals require both a Price Proposal and a Technical Proposal.

• Submission Method: Electronically via email to charee.harris@va.gov.

• Offer Due Date: July 14, 2026, at 10:00 AM Pacific Time.

• Requests for Information (RFIs) due: June 30, 2026, at 10:00 AM Pacific Time.

• Evaluation Factors: Technical/Management Approach, Key Personnel, Schedule/Phasing, Corporate Experience, Past Performance, and Price. Technical/Management and Past Performance are significantly more important than cost/price.

• Award Basis: Best Value Tradeoff selection process.

• This acquisition is set-aside 100% for certified/verifiable Service-Disabled Veteran Owned Small Business (SDVOSB) Concerns.

• Offerors must have an active Unique Entity Identification (UEI) number and be current in SAM.gov.

• SDVOSB firms must be CVE verified prior to proposal submission.

• Bid bonds, payment bonds, and performance bonds are required.

• A pre-proposal site visit is scheduled for Tuesday, June 9, 2026, at 09:30 AM Pacific Time.

• Offerors are strongly encouraged to attend the site visit.

• Technical Volume page limit: 35 pages.

• Offerors must comply with all instructions to ensure proposal eligibility.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023)(DEVIATION). It requires offerors to certify their compliance with subcontracting limitations.

• General Construction Limitation: For general construction contracts, the contractor must not pay more than 85% of the amount paid by the government to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA certification database.
• SDVOSB/VOSB Compliance: The clause outlines potential penalties for SDVOSB/VOSB awardees who do not act in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation and Documentation: Offerors must cooperate with the VA to determine compliance and may be required to provide documents such as invoices or copies of subcontracts.
• Certification Requirement: The offeror must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for award.

This is a mandatory certification for all offerors. Bidders must understand and agree to the subcontracting limitations, particularly the 85% threshold for general construction, and complete the form accurately to remain eligible for award.

Other / Unclassified

This document is a collection of specification sections related to the "Replace and Expand Chilled Water Infrastructure, Building 1 and OPC" project at the Fresno VAMC. It includes detailed technical specifications for various components and systems, such as:

• Division 23 - HVAC: Common Work Results, Noise and Vibration Control, HVAC and Boiler Plant Insulation, Hydronic Piping, Hydronic Pumps, Air Coils, Direct-Digital Control Systems, and Testing, Adjusting, and Balancing.
• Division 26 - Electrical: Requirements for Electrical Installations, Low-Voltage Electrical Power Conductors and Cables, Grounding and Bonding, Raceway and Boxes, Motor Controllers, and Commissioning of Electrical Systems.
• Division 07 - Thermal and Moisture Protection: Fire Suppression, Thermal and Moisture Protection, Thermal Insulation, Roof and Deck Insulation, Fluid-Applied Membrane Air Barriers, Vapor Retarding, Roofing and Siding Panels, Flashing and Sheet Metal, and Firestopping.
• Division 09 - Finishes: Subsurface Preparation for Floor Finishes, Resilient Sheet Flooring, Carpet, and Non-Structural Metal Framing.
• Division 31 - Earthwork: Excavation, Filling and Backfilling, Grading, and Site Preparation.
• Division 32 - Exterior Improvements: Cement and Concrete for Exterior Improvements.
• Division 33 - Utilities: Water Utilities.
• Division 13 - Special Construction: Seismic Restraint Requirements for Non-Structural Components.

This document provides the technical specifications and requirements for various aspects of the "Replace and Expand Chilled Water Infrastructure" project. Potential bidders can use this information to understand the detailed requirements for materials, installation, testing, and quality assurance for numerous building systems. This includes HVAC, electrical, plumbing, fire suppression, roofing, insulation, metal panels, concrete work, earthwork, and control systems. The specifications outline compliance with relevant codes, standards, and manufacturer's recommendations, ensuring that all work meets the required performance, safety, and quality criteria.

Drawings / Plans

This document contains a comprehensive set of architectural and engineering drawings for the "VACCHCS FRESNO REPLACE + EXPAND CHILLED WATER INFRASTRUCTURE" project (Project Number: 570-20-308) at the Fresno VA Hospital. The drawings include:

• Fire Protection Plans (FP102B - FP109B): Detailed plans for fire protection systems across multiple floors (Basement to 7th Floor), indicating sprinkler piping, areas of work, and fire protection legends.

• Fire Alarm Plans (FA101A - FA109B): Plans detailing the fire alarm system layout, including devices, scope of work, and legends for various floors (Sub-Basement to 7th Floor).

• Mechanical Plans (MP series): These include detailed plans for chilled water and condensate piping, covering demolition and new work across multiple floors (Sub-Basement to 7th Floor), as well as mechanical details, schedules, riser diagrams, pump controls, and seasonal change-over valve sequences.

• Electrical Plans (E series): Power plans and demolition plans for various floors (Sub-Basement to 3rd Floor), including panel schedules and single-line diagrams.

• Scope of Work: The project involves replacing and expanding chilled water infrastructure, including demolition and installation of new piping, fire protection systems, fire alarm systems, and electrical components across multiple building levels.

• Phasing: A detailed mechanical phasing plan outlines the project's staged approach from sub-basement to the 7th floor, including temporary connections and demolition of existing risers.

• Technical Specifications: Various sheets provide detailed legends, notes, abbreviations, and schedules for mechanical, electrical, and fire protection systems, referencing applicable codes and standards (e.g., IBC, NFPA, VA Technical Information Library).

• Contractors: Key entities involved include Veltre Engineering, Inc. (Consultant/Fire Protection Engineering), Davenergy Solutions (Designer of Record/A/E), and the U.S. Department of Veterans Affairs (Owner).

Forms / Attachments / Pricing Sheets

This document contains a collection of architectural and engineering drawings for the "Replace and Expand Chilled Water Infrastructure, Building 1 and OPC" project at the Fresno VA Hospital. The drawings detail demolition plans, floor plans, and reflected ceiling plans for various floors of the building.

• Demolition Plans (AD series): Show areas designated for demolition across multiple floors (Sub-Basement through Fifth Floor), including specific demolition notes and Infection Control Risk Assessment (ICRA) classifications.
• Floor Plans (AE series): Illustrate the layout of existing and proposed elements on various floors (Sub-Basement through Seventh Floor).
• Reflected Ceiling Plans (AC series): Detail ceiling layouts, including new suspended acoustic tile and gypsum board ceilings, as well as the placement of light fixtures, diffusers, and other ceiling-mounted equipment for various floors (Sub-Basement through Seventh Floor).
• Fire Protection Plans (FP series): Show the fire protection system, including sprinkler piping and heads, for the Sub-Basement level.
• Interior Elevations (A1420): Provide visual representations of interior spaces on multiple floors.
• General Notes and Abbreviations (FP001): Contains project-specific general notes, applicable codes and standards, and a list of abbreviations used throughout the drawings.

These drawings are critical for bidders to understand the existing conditions, the scope of demolition required, the proposed layout of new infrastructure, and the specific requirements for fire protection and ceiling systems. They provide detailed information necessary for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document contains the "Combined Drawings" for the "Fresno Replace and Expand Chilled Water Infrastructure, Building 1 and OPC" project at the VA Central California Healthcare System. It serves as a comprehensive set of architectural and engineering drawings.

• Cover Sheet (G001): Provides project title, location, project team, drawing sheet index, and consultant information.
• General Information & Symbol Legend (G002): Details applicable codes, standards, design criteria, occupancy square footage summary, fire resistance ratings, and a comprehensive legend of architectural and plan symbols.
• Civil Drawings (C-101, C-102, C-501): Include site plans, utility plans, and details related to the project's civil engineering aspects.
• Structural Drawings (S-001, S-030, S-050, S-102A, S-102B, etc.): Cover general structural notes, typical concrete and steel details, and structural plans for various building levels.
• Architectural Drawings (AD-series, AE-series, AC-series): Detail demolition plans, floor plans, and reflected ceiling plans across multiple building levels.
• Fire Protection & Fire Alarm Drawings (FP-series, FA-series): Outline general notes, plans, and details related to fire safety systems.
• Mechanical Drawings (M-series): Include mechanical cover sheets, phasing plans, demolition and new work plans for chilled water and condensate piping, details, schedules, and riser diagrams.
• Electrical Drawings (E-series): Provide electrical cover sheets, demolition plans, and power plans.

These drawings are critical for bidders to understand the full scope of the "Fresno Replace and Expand Chilled Water Infrastructure" project. They provide detailed information on the existing conditions, proposed work, and all technical specifications across multiple disciplines (structural, architectural, mechanical, electrical, civil, fire protection). Bidders must review these drawings to accurately assess project requirements, develop cost estimates, and plan their execution strategy.

Form / Attachment / Pricing Sheet

This document outlines the initial registration and information submission requirements for vendors interested in this opportunity. It details the necessary steps to be eligible to bid.

• Registration with ID.me: Vendors must first register on the ID.me platform.
• FSC Customer Engagement Portal (CEP): Following ID.me registration, vendors must provide address and banking information through the FSC's CEP.
• Company Name Match: It is critical that the company name used in all registrations and submissions precisely matches the name registered in SAM.

This document is essential for all potential bidders as it specifies the mandatory pre-registration and information submission steps required before participating in the opportunity. Failure to complete these steps accurately may prevent participation.

Form / Attachment / Pricing Sheet

This document provides a map detailing the location of the VA Central California Health Care System, including specific areas like "Va U. S. Department Of Veterans", "VA Central California Health Care System", "Amazon Locker Aubourg", and "Va Medical Center-Fresno". It also indicates a "Parking Lot" area. This map is likely intended to guide visitors or personnel to the correct facilities.

• Aerial view of the VA Central California Health Care System campus.
• Labels for various buildings and services within the campus.
• Street names (E Harvard Ave, E Clinton Ave) for orientation.
• Indication of a specific parking area.

This document is relevant to bidders as it provides crucial logistical information for any site visit or physical presence required for the opportunity. Understanding the layout and specific locations within the VA campus is essential for planning travel, access, and operations if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract.

• Services: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). Costs of materials are excluded.
• General Construction: Offerors must certify they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Offerors must certify they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Requirement: The offeror must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for award.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001.
• Compliance Verification: Offerors acknowledge that VA may require documentation (e.g., invoices, subcontracts) to verify compliance during contract performance and upon completion.

This form is mandatory for all bidders. It outlines the specific subcontracting limitations based on the contract type (Services, General Construction, or Special Trade Construction) and requires a formal certification of compliance. Bidders must carefully review these limitations and ensure their proposed approach adheres to them to maintain eligibility for award. The completed and signed certificate must be submitted with the offer.

Form / Attachment / Pricing Sheet

This document, "Attachment G - Supplemental Price Breakdown.xlsx," serves as a pricing schedule for the "Replace and Expand Chilled Water Infrastructure" opportunity (Solicitation 36C26126R0028). Bidders are expected to use this template to provide a detailed breakdown of their proposed costs.

The pricing schedule is organized by construction categories, including:

• General Requirements (e.g., Project Manager, Superintendent, Laborer, Mobilization)
• Foundations
• Superstructure
• Exterior Enclosures
• Roofing
• Interior Construction
• Stairs
• Interior Finishes
• Plumbing
• Heating, Ventilation & Air Conditioning (HVAC)
• Fire Protection
• Electrical
• Communications
• Equipment
• Furnishings
• Selective Building Demolition
• Site Preparation
• Site Improvements

For each category, bidders must provide breakdowns for Material and Labor costs, culminating in a Total cost for that category. The schedule also includes line items for Overhead, Profit, and Bonds and Insurance.

This attachment is critical for bidders to structure their pricing proposals. It outlines the specific cost categories the government expects to see detailed. The final "TOTAL" line represents the comprehensive price to be submitted. Bidders must accurately populate this sheet to comply with solicitation requirements and allow for fair evaluation of their proposed costs.

Form / Attachment / Pricing Sheet

This document is an attachment requiring bidders to provide detailed information about their proposed key personnel for the "Replace and Expand Chilled Water Infrastructure" project (Contract No. 570-20-308).

Bidders must complete a separate sheet for each of the following five key personnel roles:

• Elevator Design Project Manager
• Elevator Project Superintendent
• Elevator Project Engineer
• Elevator Safety Officer
• Elevator QC Manager

For each role, the following information must be provided:

• Name
• Proposed Assignment
• Current Firm and Position
• Previous Firm experience (if applicable)
• Educational Background (U.S. Accredited University)
• Professional Registration
• Relevant Training Courses
• Familiarity with Safety Compliance and Sustainability

Additionally, bidders must list up to five projects completed by the key personnel within the past six years. For each project, the following details are required:

• Contract Number
• Title
• Contract Amount
• Contract Start/Completion Date
• Role in Project (PM, Sup, QC, Safety)
• Description of Work

Specific instructions are provided to ensure that Project Manager and Project Superintendent experience is clearly delineated and not combined.

This attachment is critical for bidders to demonstrate the qualifications and experience of their proposed key personnel. Failure to provide complete and accurate information as requested may impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) related to Solicitation No. 36C26126R0028 for the Chilled Water Infrastructure project. It is used to request specific information or clarify issues regarding the project.

• Project Number: 570-20-308
• Solicitation Reference: 36C26126R0028
• Project Name: Chilled Water Infrastructure
• Contact for submission: charee.harris@va.gov

This RFI serves as a mechanism for potential bidders to seek clarification or provide information pertinent to the Chilled Water Infrastructure project. Bidders should review this document to understand the nature of the information being requested or provided by the government and to submit their own inquiries or responses as appropriate.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace undersized chilled water (CHW) infrastructure and associated mechanical systems in the VA's main facility and Building 1, specifically the OPC and Building 1 areas. The goal is to ensure adequate chilled water volume to meet operational needs, especially during high temperatures.

• Piping Replacement: Replace existing undersized chilled water piping in the OPC and Building 1, consolidating scattered risers into two main sets.

• Pump Replacement: Replace existing chilled water pumps serving these areas.

• Fan Coil Units: Replace undersized fan coil units.

• Hot Water Integration: New piping system will accommodate both hot and chilled water, with new control valves for seasonal switchover.

• Exterior Routing: Direct exterior routing of CHW lines, directly buried per VA design manuals, with a precast concrete vault for isolation.

• Civil Work: Jack-and-boring beneath existing patio for building entry, replacement of disturbed concrete, landscaping, and irrigation. Excavation will likely require mini excavators due to site constraints.

• Architectural Work: Exterior envelope materials for CHW routing will be durable and provide moisture/air/vapor/thermal control, blending with existing renovations. New ceiling finishes will be installed where CHW infrastructure is routed above existing ceilings. New interior walls will match existing construction, potentially using shaft walls for rated areas.

• MEP (Mechanical): Installation of new chill water pumps (two or more 10-hp and two or more 25 HP) with automated controls for seasonal switchover. Replacement of condensate risers, branch piping, duct-mounted coils, and chilled water coils. Replacement of existing fan coil units. VAV terminal units and their valves/strainers are to remain.

• MEP (Electrical): Upgrade existing electrical infrastructure to power new distribution pumps, VFDs, control panels, new fan coil units, and controls for new coils/valves. Lighting fixtures in corridors will be reused.

• Fire Protection: Modify the existing automatic wet-pipe sprinkler system to provide complete coverage, including upturned sprinkler heads, conforming to NFPA 13 and VA FPDG.

• Period of Performance: 915 Calendar days after Notice to Proceed.

• Location: VA main facility and Building 1 (OPC and Building 1 areas).

• Infection Control: Strict adherence to Infection Control Risk Assessment (ICRA) Type D and E, and SMACNA guidelines for occupied buildings is required due to work within an active hospital.

• Phasing: Contractor must submit detailed phasing dates to minimize downtime and notify the COR two weeks in advance of starting work in specific areas.

• Site Access & Parking: No on-site staging or contractor parking is provided. Work must minimize disruption to adjacent workspaces.

• Safety: OSHA 10-hour training for workers, OSHA 30-hour for managers/superintendents. Comprehensive safety plan required. Adherence to VA design guides, NEC, NFPA, and OSHA standards.

• Deliverables: Contractor Quality Control Plan (CQCP), Safety Plan, Submittals on CD, Laminated Drawings, Operations & Maintenance (O&M) training and manuals, Warranty (minimum 1 year).

• Site Visit: Required prior to bidding.

• Verification: All numbers are approximate; contractor must verify all amounts and conditions affecting work.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for the "Renovate and Expand Chilled Water Infrastructure" project at the VA Central California Healthcare System in Fresno, California. The procurement aims to address the facility's chilled water infrastructure needs.

The core requirement involves construction services to renovate and expand the existing chilled water infrastructure.

• Procurement Type: Request for Proposal (RFP)

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Size Standard: $45M

• Set-Aside: Service-Disabled Veteran Owned Small Business (SDVOSBC)

• Governing Regulation: FAR Part 15

• Response Date/Time: June 29, 2026, 10:00 AM Pacific Time, Los Angeles, USA.

• Solicitation Posting: Anticipated May 25, 2026.

• Solicitation Closing: Anticipated June 26, 2026, 10:00 AM Pacific Time.

• Submission Method: Electronic medium only, in accordance with FAR 5.102(d).

• Inquiries: All contractual and technical questions must be submitted in writing via email to charee.harris@va.gov. No telephone inquiries will be accepted.

This procurement is specifically set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBC).

• A site visit will be scheduled, and the date will be announced with the RFP.
• Offerors are responsible for continually monitoring the SAM.gov website for any amendments or postponements.
• An SOW titled "VACCHCS Fresno Replace and Expand CHW Infrastructure SOW" is attached.

Form / Attachment / Pricing Sheet

This document is a Sources Sought Information Form. It is used by potential vendors to provide their firm's information to the government. This helps the government determine the capabilities of small businesses for a potential future procurement.

• Firm Name
• Address
• Point of Contact (Name, Phone, E-mail)
• Type of business (e.g., SBA certified 8(a), HUBZone, Service Disabled Veteran-Owned Small Business, Small Business, Other than Small)
• Bonding Capacity (if applicable, including Surety Name and maximum capacities)

Vendors are expected to fill in the blanks for their firm's details and select the appropriate business type. Specific instructions for bonding capacity are provided if applicable.

This form is crucial for businesses interested in this opportunity to self-identify their qualifications and capabilities. Completing and submitting this form helps the government assess market capacity and may influence future acquisition strategies, including set-aside decisions. It is an early step in the procurement process to gauge industry interest and capacity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace undersized chilled water infrastructure in the main facility and associated mechanical systems at the Fresno VA Medical Center. The existing pipes are insufficient for current temperature demands, and this project represents the third and final phase of a critical mechanical upgrade.

• Piping Replacement: Replace chilled water piping in the OPC and Building 1, along with associated pumps and undersized fan coils. New piping will accommodate both hot and chilled water, with new control valves for seasonal switchover.

• Riser Consolidation: Demolish existing scattered risers and consolidate them into two new sets: one for the north wing of Building 1 and one for the OPC and south wing of Building 1.

• Civil Work: Includes exterior routing of supply and return lines, direct burial per specifications, adequate spacing for soil compaction, and installation of precast concrete vaults with manually operated gate valves for line isolation. A steel casing sleeve will be used for basement entry to avoid structural disturbance. All disturbed concrete and landscaping will be replaced.

• Architectural Work: Involves routing chilled water infrastructure from the fifth to sixth floor, ensuring the exterior envelope controls moisture, air, vapor, and thermal transfer. New ceiling finishes will be installed where existing ones are removed. New wall construction will match existing in-kind, with shaft wall construction for two-hour rated walls where access is limited. Non-rated interior walls will use metal studs and gypsum board. Renovation work in an active hospital requires adherence to Infection Control Risk Assessment (ICRA) guidelines.

• MEP (Mechanical): Replace 31 new risers served by new 10-hp chill water pumps. Demolish existing hot water and chilled water pumps in Building 1's subbasement. Replace fan coils that are old and inefficient. Existing duct mounted reheat coils will be replaced with coils for chilled and heating hot water. VAV terminal units and their components are excluded from replacement.

• MEP (Electrical): Upgrade existing electrical infrastructure to provide power to new distribution pumps, including new VFDs and control panels. Lighting fixtures in corridors will be reused.

• Fire Protection: Modify the automatic wet-pipe sprinkler system to provide complete coverage, including upturned sprinkler heads, adhering to NFPA 13 and VA FPDG requirements. Acceptance testing is required.

• Construction must comply with plans, specifications, and applicable VA design guides.

• Contractor must provide a schedule of extensive phasing dates to minimize downtime and notify the COR two weeks in advance of starting work in specific areas.

• An Infection Control Risk Assessment (ICRA) must be completed and followed.

• Housekeeping standards must be maintained daily.

• False alarms caused by the contractor will incur fees.

• Fire watch is required for impairments over 4 hours.

• Smoking is prohibited in most areas.

• Security badges must be worn at all times.

• Contractor vehicles are subject to towing if parked improperly.

• TB screening is required for contracted workers.

• OSHA 10-hour training for workers and 30-hour for supervisors is mandatory.

• Infection Prevention training is required annually.

• Construction signs and IC permits must be posted.

• Fire and smoke wall penetrations must be fireproofed.

• Period of Performance: 915 Calendar days after Notice to Proceed.

• Place of Performance: Fresno, CA VAMC.

• Deliverables: Project Schedule (30 days after NTP), Contractor Quality Control Plan (CQCP) (30 days after NTP), Safety Plan (15 days after NTP), O&M training, Submittals CD, Full-size laminated drawings, Record drawings (CAD files, full/half/Mylar sets), SLD drawings.

• Bonds & Insurance: Performance and Payment bonds due 10 days after Notice of Award. Proof of Insurance due 10 days after Notice of Award.

• Warranty: Minimum one (1) year warranty from manufacturer and installer.

• Acceptance: Requires verified acceptance tests, O&M manuals, record drawings, and SLD drawings.

• Confidentiality: All deliverables are government property. No information to be released without CO approval.

• Privacy: No access to VA desktop computers, online government resources, or Patient Health Information (PHI).

• Site Visit: Required prior to bidding.

• Phasing: Phasing plan due 30 calendar days after NTP. Coordination for utility shutdowns required 72 hours in advance (2 weeks for major shutdowns).

• Staging/Parking: On-site staging and parking are NOT provided.

Sources Sought Notice

This notice is for informational and planning purposes to identify qualified businesses capable of performing the work described in the attached Statement of Work (SOW). The Department of Veterans Affairs (VA) is seeking to replace and expand chilled water infrastructure in Building 1 at the VA Central California Healthcare System in Fresno, California.

The work involves construction services for commercial and industrial buildings. A Statement of Work (SOW) is attached for detailed information regarding the specific requirements.

• NAICS Code: 236220 (Commercial and Industrial Building Construction)

• Size Standard: $45 million

• Product Service Code: Z2DA

• Response Deadline: February 20, 2026, 10:00 AM Pacific Time, Los Angeles, USA.

• Submission Method: Email to charee.harris@va.gov using the attached response form.

• Purpose of Response: To assist the government in determining the appropriate acquisition method, potential set-asides, and the correct approach. Responses may lead to a change in NAICS and PSC codes.

Interested firms should identify their socio-economic category (e.g., Service-Disabled Veteran-owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Small Disadvantaged Business (SDB), Women-owned Small Business (WOSB), HUBZone Small Business, 8(a) Small Business, or small business). SDVOSB and VOSB firms must be verified by the Center for Veteran Enterprises (CVE) and provide evidence of verification in Small Business Dynamic Search.

• This is a sources sought notice, not a solicitation. No obligation is implied on the part of the VA.
• If adequate interest is not received from specific socio-economic categories, the action may not be set aside for those categories.
• Two attachments are provided: the Statement of Work and the Sources Sought Response Form.