Z2DA--589A5-23-188, AJP FCA REPAIR ROADS, PARKING, AND SIDEWALKS

Other / Unclassified

This document is an attendance roster for a pre-bid site visit for the "AJP FCA - Repair Roads, Parking, and Sidewalks" project at the Topeka VAMC. It lists attendees, their companies, and contact information.

This roster provides contact information for companies that attended the pre-bid site visit. Potential bidders can use this information to identify other interested parties, potential partners, or competitors for the "AJP FCA - Repair Roads, Parking, and Sidewalks" opportunity.

Amendment / Modification

• Amendment 0001 has been issued for solicitation 36C25526R0108.

• The effective date of this amendment is May 12, 2026.

• The primary change is the attachment of the Pre-Bid Site Visit Attendance Roster.

• The amendment does not explicitly state which sections of the original solicitation are affected, but it adds the Pre-Bid Site Visit Attendance Roster as a new attachment.

• This amendment does not appear to change proposal deadlines or submission requirements, but bidders should review the attached roster for any relevant information or updates discussed during the site visit.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the "FCA REPAIR ROADS, PARKING, AND SIDEWALKS" project at the Veterans Administration Medical Center in Topeka, Kansas. The project aims to address damaged and failing road and parking surfaces, as well as old and heaved sidewalks, to meet ADA and physical security requirements. The estimated magnitude of the project is between $5,000,000.00 and $10,000,000.00.

• Repair and replacement of roads, parking areas, and sidewalks.

• Demolition and paving of roads and parking areas.

• Demolition and reconstruction of sidewalks, including ADA retrofitting and building entrance ramps.

• Work includes general clearing, demolition, paving, and reconstruction.

• The project is divided into phases (1, 2, and 6 for BID ITEM 1).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 days after Notice to Proceed.

• Proposals are due by Tuesday, May 19, 2026, at 2:00 PM CST.

• Submission is via FedEx, UPS, or hand delivery to NCO 15, 3450 S 4th Street, Leavenworth, Kansas 66048.

• Proposals must be submitted in two separate binders (Technical and Price) along with a CD.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability Factors: Relevant Past Performance, Technical Construction Experience, Technical Qualifications of Proposed Staffing, and Prime Contractor Safety Plan.

• A site visit is scheduled for Tuesday, April 28, 2026, at 11:00 AM CST at the VAMC Topeka.

• Questions (RFIs) are due by April 30, 2026, at 2:00 PM CST.

• This project is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be certified in SBA VetCert and registered in SAM.gov.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0 million.

• Offerors must comply with subcontracting limitations for SDVOSBs.

• Payment and Performance bonds are required.

• A bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Wage determination (General Decision Number: KS20260058) is applicable.

• Relevant attachments include specifications and drawing sets.

Form / Attachment / Pricing Sheet

This document contains drawing sets (CD100-CD110 and CG100-CG110) detailing the "Design Repair Roads, Parking, and Sidewalk" project at the Colmery-O'Neil VAMC in Topeka, KS. These drawings provide specific information on demolition layouts, grading, and sediment & erosion control measures.

• Demolition Plans (CD100-CD110): Illustrate areas and specific items (roads, sidewalks, curbs, trees, etc.) designated for demolition.
• Grading and Sediment & Erosion Control Plans (CG100-CG110): Detail proposed grading, contour lines, limits of construction and disturbance, flow direction, and required erosion control measures (silt fences, inlet protection, construction entrances).
• Legends and Notes: Provide definitions for symbols, linotypes, and specific instructions for contractors regarding permits, traffic control, utility protection, site stabilization, and maintenance of control measures.

These drawings are critical for bidders to understand the scope of work, including what needs to be demolished and the specific requirements for grading and environmental controls. They provide the visual and technical details necessary for accurate bidding and project execution.

Forms / Attachments / Pricing Sheets

This document is a drawing set for the "DESIGN REPAIR ROADS, PARKING, AND SIDEWALKS" project at the Colmery-O'Neil VA Medical Center. It provides detailed plans and specifications for the construction work.

• Project Overview: Details the scope of work including pavement repair, subbase, curbs, gutters, drainage, sidewalks, handicap ramps, crosswalks, traffic signage, pavement markings, and security cameras.
• Demolition: Includes plans for the demolition of existing paved areas.
• Phasing Plan: Outlines a multi-phase approach to construction to minimize disruption to campus facilities and operations.
• Site Information: Includes project location, site acreage, and area to be disturbed.
• Schedules: Lists all drawing sheets included in the set, categorized by discipline (Civil, Electrical).
• Bid Items: Specifies bid items related to project phases, including deduction options.
• Consultants & Architects: Lists the engineering and architectural firms involved.

This drawing set is critical for bidders to understand the full scope, layout, phasing, and specific requirements of the project. It is essential for developing accurate bids, project schedules, and construction methodologies. Bidders must review all drawings to fully comprehend the work involved, including demolition, new construction, traffic control, and site restoration.

Form / Attachment / Pricing Sheet

This document contains drawing sets (Sheets 43-53 and 101-110) detailing the "DESIGN REPAIR ROADS, PARKING, AND SIDEWALK" project at the COLMERY- O'NEIL VAMC in Topeka, KS. The drawings include paving layouts, site utility plans, and a site utility layout map.

• Paving Plans (CP100-CP109): Illustrate the proposed layout for road, parking, and sidewalk repairs and construction, including limits of construction, new and existing features, and specific paving notes.
• Site Utility Plans (CU101-CU110): Detail the existing and proposed underground utilities, including storm sewer, domestic water, and electrical systems. These plans show the location and type of manholes, catch basins, pipes, and other utility infrastructure.
• Legends and Notes: Provide key information for interpreting the drawings, including linotypes, site features, utility notes, and specific key notes related to construction and materials.

These drawings are critical for bidders to understand the scope of work for road, parking, and sidewalk repairs and the associated utility work. They provide detailed information on the physical layout, existing conditions, and proposed changes, which are essential for accurate bidding, project planning, and execution.

Form / Attachment / Pricing Sheet

This document contains detailed engineering drawings and specifications for the "DESIGN REPAIR ROADS, PARKING, AND SIDEWALK" project at the COLMERY- O'NEIL VAMC, TOPEKA, KS. It includes site and paving plan views, road profiles, and pavement cross-sections.

• Civil Site and Paving Plan Views: Illustrate the layout of roads, parking areas, and sidewalks, including limits of construction, proposed utilities, and site features.
• Road Profiles: Detail the vertical alignment, elevations, and stationing for various roads (Road A, Road A-North, Road T, Road H, Road G, Road E, Road L, Road D, and Main Entrance Road).
• Pavement Cross Sections: Specify the construction details for different road types and segments, including pavement thickness, subbase, subgrade, and tie bar details.
• Pavement Repair Notes: Provide general instructions and requirements for pavement work, including protection of existing features, soil disturbance limits, ADA ramp construction, and drainage considerations.
• Legends and Details: Include symbols, linotypes, and specific construction details for various elements.

This document is critical for bidders to understand the scope of work, the physical layout of the project area, the required construction methods and materials for roads, parking, and sidewalks, and the specific engineering requirements. It directly informs bidding strategy, resource allocation, and proposal development for the "DESIGN REPAIR ROADS, PARKING, AND SIDEWALK" opportunity.

Form / Attachment / Pricing Sheet

This document contains "Project Drawing Set - 3 of 3" and "Civil Site, Traffic Signage, and Marking Plans" for the "Design Repair Roads, Parking, and Sidewalk" project at the Colmery-O'Neil VAMC in Topeka, KS. It details various site improvements, including road, parking, and sidewalk repairs, as well as traffic signage and marking plans.

• Civil Site Plans (Sheets CS100-CS109): These plans illustrate the layout of roads, parking areas, sidewalks, and associated site features. They include details on construction limits, proposed waterlines, site features, traffic signage, tree protection, fire hydrants, and erosion control measures.
• Civil Site Details (Sheets CS502-CS516): These sheets provide specific construction details for various elements such as:
  • Pavement markings (crosswalks, stop bars, parking stalls)
  • ADA access ramps and accessible parking stalls
  • Sidewalk and curb construction
  • Storm sewer details (trenching, pipe installation, manholes, grates)
  • Water line details (trenching, thrust blocks, fire hydrant settings)
  • Erosion control measures (silt fences, area inlet protection, rock ditch checks, construction entrances)
  • Tree protection and concrete washout facilities
  • Electrical duct bank details
• Electrical Site Plan (Sheet E-111): This plan shows the layout of electrical conduits, power circuits for CCTV cameras, and the location of panelboards and handholes across the site.
• Electrical Details (Sheet E-501): Provides details for pole mounting, base details, and camera pole configurations.

These drawings are critical for bidders to understand the scope of work for road, parking, and sidewalk repairs, including the specific locations, types of materials, and construction methods required. They also detail the installation of new traffic signage, erosion control measures, underground utilities (storm sewer, water, electrical conduits), and site-specific features like ADA ramps and tree protection. Bidders must review these plans thoroughly to accurately estimate costs, develop a construction schedule, and ensure compliance with all specified requirements.

Specifications Manual

This document is a "Specifications Manual" for the "Repair Roads, Parking, and Sidewalks" project at the Colmery-O'Neil VAMC in Topeka, Kansas. It details the technical requirements and procedures for various aspects of the construction project, including:

• General Requirements: Outlines safety, general intentions, bid item statements, specifications, and construction security requirements.

• Divisions: Covers a wide range of construction divisions, including:

  • Existing Conditions (Demolition)
  • Concrete
  • Masonry, Metals, Wood and Plastic (Not Used)
  • Thermal and Moisture Protection (Pedestrian Traffic Coatings, Joint Sealants)
  • Doors and Windows (Not Used)
  • Finishes (Not Used)
  • Specialties (Signage)
  • Utilities (Commissioning of Site Utility Systems, Water Utilities, Storm Sewer Utilities)
  • Transportation (Not Used)
  • Electrical Power Generation (Not Used)
  • Electrical (Requirements for Electrical Installations, Low-Voltage Electrical Power Conductors and Cables, Grounding and Bonding for Electrical Systems, Raceway and Boxes for Electrical Systems, Underground Electrical Construction)
  • Communications (Not Used)
  • Electronic Safety and Security (Common Work Results, Conductors and Cables, Grounding and Bonding, Conduits and Backboxes, Video Surveillance)
  • Earthwork
  • Exterior Improvements (Cement and Concrete for Exterior Improvements, Pavement Markings, Chain Link Fences and Gates, Planting)

• Appendices: Includes KDOT Division 900 - Roadside Improvement and KDOT Division 1100 - Aggregates, as well as a Geotechnical Engineering Services Report.

• Project Scope: Repair and improvement of roads, parking areas, and sidewalks, including demolition, paving, sidewalk reconstruction, ADA retrofitting, and building entrance ramps.

• Contract Number: 36C25523C0046

• Project Number: 589A5-23-188

• Key Sections: Bidders should pay close attention to sections covering General Requirements, Safety Requirements, Electrical Installations, Earthwork, Concrete, Paving, and Electronic Safety and Security Systems.

• Submittals: Detailed requirements for submittals, including shop drawings, product data, samples, and certifications, are outlined.

• Quality Control: Emphasis is placed on contractor quality control throughout the project.

• Commissioning: Requirements for commissioning of various systems are detailed, including site utilities, electronic safety and security systems, and electrical systems.

• Geotechnical Information: Appendix 3 provides a Geotechnical Engineering Services Report with detailed subsurface information and recommendations.

Solicitation / RFP / RFQ

This solicitation is for "Repair Roads, Parking and Sidewalks" at the Colmery O'Neil VAMC in Topeka, Kansas. The contractor will be responsible for providing all necessary tools, labor, materials, equipment, permits, licenses, and supervision for these repairs.

• General clearing, demolition, and paving of roads and parking areas.

• Demolition and reconstruction of sidewalks.

• ADA retrofitting.

• Building entrance ramps for pedestrians.

• Contractor must perform no less than 15% of the General Construction labor.

• Period of Performance: 270 days after Notice to Proceed (NTP).

• Estimated Cost Magnitude: $5,000,000.00 to $10,000,000.00.

• Award will be made using the Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Proposal submission instructions will be included in the solicitation package.

• The government plans to award without discussions but reserves the right to hold discussions if necessary.

• Solicitation package and drawings are expected to be available for download on or after April 09, 2026.

• Estimated proposal due date: May 12, 2026.

• An organized site visit will be scheduled and announced at solicitation issuance; attendance is highly encouraged.

• Email questions to timothy.fitzgerald@va.gov with "Project 589A5-23-188, FCA REPAIR ROADS, PARKING, AND SIDEWALKS" in the subject line.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) pursuant to 38 USC 8127(d).

• NAICS Code: 236220 (Small business size standard $45.0 million).

• Registration in SAM (System for Award Management) is required.

• SDVOSB/VOSB contractors must be registered in the VIP database (now Veteran Small Business Certification/VetCert).

• Subcontracting limitation: Prime contractors will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs/VOSBs (excluding cost of materials).

• No hard copies of the solicitation or drawings will be provided.

• Telephone requests or questions will not be accepted.