Z2DA--589A5-23-199, AJP FCA - Replace existing roofing, window, Security Cameras

Other / Unclassified

This document is an attendance roster for a pre-bid site visit. It lists the names, companies, and contact information (phone/email) of individuals who attended the visit.

This roster is relevant to bidders as it indicates which companies and individuals have shown interest in the opportunity by attending the pre-bid site visit. It can also provide contact information for potential teaming partners or competitors.

Amendment / Modification

This amendment modifies Solicitation 36C25526R0091.

• Proposal Due Date Extended: The deadline for receipt of offers has been extended to May 14, 2026, at 2:00 PM CDT.

• Questions and Answers Included: Questions and answers submitted from the Pre-Bid Site Visit are now attached.

• Statement of Bid Items Updated: The Statement of Bid Items has been revised. Pricing should now be provided in accordance with the updated Bid Items effective with this amendment.

• Proposal due date and time.

• Statement of Bid Items.

• The deadline for offer submission is extended.

• Offerors must use the updated Statement of Bid Items for pricing.

Form / Attachment / Pricing Sheet

This document, titled "STATEMENT OF PROPOSAL ITEM(S)", outlines the specific line items and associated work for the "Project 589A5-23-199 Replace existing roofing, window, security cameras VAMC". It serves as a basis for bidders to provide their pricing.

• CLIN 0001 (BASE BID): General Construction, including alterations, roads, walks, grading, drainage, removal of existing structures, and construction of BUILDING 2 & 6 ROOF & LIGHTNING PROTECTION.
• CLIN 0002 (Deduct 1): Excludes LIGHTNING PROTECTION from the base bid.
• CLIN 0003 (Deduct 2): Excludes LIGHTNING PROTECTION and BUILDING 2 ROOF from the base bid.
• Period of Performance: 210 days for all work.
• Total: A field for the total bid amount.

Bidders must use this document to understand the scope of work for the base bid and any potential deductions. They will need to calculate and enter their total bid price based on these CLINs and the specified period of performance.

Solicitation / RFP / RFQ

This document contains the Final Bid Specifications for a project at the Topeka VAMC. The project involves the replacement of existing windows, roofing, and security cameras. The scope encompasses general construction, alterations, site work (including roads, walks, grading, and drainage), removal of existing structures, and the installation of roof and lightning protection for Buildings 2 and 6. The specifications emphasize adherence to detailed technical requirements, safety, quality control, and sustainable construction practices within an operational medical center environment.

• Major Work Areas: Replacement of windows, roofing, and security cameras.

• Construction Scope: General construction, alterations, site work, existing structure removal, and new roof/lightning protection for Buildings 2 and 6.

• Hazardous Material Abatement: Detailed procedures for Traditional Asbestos Abatement (Section 02 82 11) and Lead-Containing Paint Removal and Disposal (Section 02 83 33.13) are critical components.

• Technical Specifications: Covers various trades including Concrete, Steel Framing, Steel Decking, Metal Framing, Carpentry, Thermal Insulation, Roofing (TPO), Flashing, Roof Specialties, Joint Sealants, Aluminum Windows, Glazing, Gypsum Plastering, Painting, Plumbing, Storm Drainage, HVAC, Electrical, Grounding, Lightning Protection, Electronic Safety & Security, and Video Surveillance.

• Quality & Sustainability: Requires a Contractor Quality Control (CQC) Plan, Accident Prevention Plan (APP), Activity Hazard Analyses (AHAs), Construction Waste Management (targeting a minimum 50% diversion from landfills), and compliance with Sustainable Construction Requirements (e.g., recycled content, low-pollutant emitting materials).

• Operational Environment: Work must be conducted within an occupied VAMC, necessitating careful coordination to minimize disruption, strict security protocols, and compliance with VA safety management programs.

• Contract Number: 36C25523C0060 | 589A5-23-199.

• Date of Specifications: April 10th, 2024.

• Warranty: FAR clause 52.246-21 "Warranty of Construction" is applicable across various project components.

• Submittals: Comprehensive submittals, including Shop Drawings, Product Data, Samples, a CQC Plan, APP, and AHAs, are required for all specified sections.

• Review Periods: The VA review period is 15 business days for submittals and 10 business days for Requests for Information (RFIs).

• Meetings: Mandatory pre-installation and pre-removal meetings are required for various work phases.

• Qualifications: Bidders must demonstrate qualifications for installers, fabricators, and specialized personnel (e.g., Certified Industrial Hygienist for abatement).

• Testing: Various tests are specified, including field adhesion testing for sealants, air monitoring for abatement, and performance verification for electronic systems.

• All work must strictly comply with applicable Federal, State, and Local regulations, standards, and codes; the most stringent requirements will govern in cases of conflict.

• The Contractor is responsible for all costs and delays resulting from non-compliance or unapproved deviations.

Forms / Attachments / Pricing Sheets

This document contains architectural and engineering drawings for the "Replace Existing Windows, Roofing and Security Cameras" project at the Topeka VA Medical Center. It details the scope of work for various trades including structural, architectural, mechanical, electrical, and security systems.

• Cover Sheet (G-000): Project overview, contact information for consultants, sheet index, and project details.
• General Notes and Symbols (G-001): Provides essential information on construction procedures, energy code requirements, and hazardous material notes.
• Site Plan (A-100): Outlines the overall site layout and building locations.
• Demolition Plans (e.g., 2-AD201, 6-AD201): Detail areas requiring demolition for roofing and other systems.
• Roof Framing Plans (e.g., 2-SS101, 6-SS101): Illustrate the structural framing for the roofs.
• Roof Plans (e.g., 2-A201, 6-A201): Show new roof layouts and details.
• Mechanical Plans (e.g., 2-M101, 6-M101): Detail new and existing mechanical work, including roof drains and vents.
• Electrical Plans (e.g., 2-ED101, 6-ED101, 2-E101, 6-E101): Cover electrical demolition and new work, including lightning protection systems.
• Details (e.g., A-501, A-502, M-501): Provide specific construction details for joints, penetrations, equipment mounting, and other critical elements.

These drawings are crucial for bidders to understand the full scope of work, including the extent of demolition, new construction, and specific technical requirements for roofing, windows, and security camera replacement. They provide the detailed specifications necessary for accurate bidding and project execution.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the replacement of existing roofing, windows, and security cameras at the Veterans Administration Medical Center (VAMC) in Topeka, Kansas. The project is identified as Project 589A5-23-199.

• Replacement of roofs on Buildings 2 and 6.

• Installation of lightning protection on Buildings 2 and 6.

• Replacement of existing windows.

• Replacement of existing security cameras.

• Work includes general construction, alterations, and removal of existing equipment.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 210 calendar days after Notice to Proceed.

• Estimated Magnitude: Between $5,000,000.00 and $10,000,000.00.

• Proposals are due by Tuesday, May 12, 2026, at 2:00 PM CST.

• Submission Instructions: Proposals must be submitted via FedEx, UPS, or hand-delivered to the Network Contracting Office (NCO) 15, 3450 S 4th Street, Leavenworth, KS 66048. Two separate binders (technical and price) along with a CD are required.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability Factors: Relevant Past Performance, Technical Construction Experience, Technical Qualifications of Proposed Staffing, and Prime Contractor Safety Plan.

• Site Visit: April 21, 2026, at 11:00 AM CST at VAMC Topeka, Building 3, Room C24.

• Questions Due: April 23, 2026, by 10:00 AM CST.

• This procurement is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• All contractors must be certified in SBA VetCert and registered in SAM.gov at the time of proposal through award.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0 million.

• Payment and Performance bonds are required.

• A bid guarantee of not less than 20% of the bid price (not to exceed $3,000,000) is required.

• Affirmative Action Goals: 9% for Minority Participation, 6.9% for Female Participation.

• The geographical area covered for this solicitation is Leavenworth, KS.