Z2DA--B-1 LC rm SG109A Split Replacements
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), has issued a Sources Sought notice for market research to identify qualified vendors capable of providing B-1 LC RM SG109A Split Replacements at the West Haven VA Medical Center in West Haven, CT. This is not a request for quotes, and no contract will be awarded from this announcement. The primary NAICS code is 561210 (Facilities Support Services) with a $47 Million size standard. Responses are due by June 8, 2026, at 10 am EST.
Scope of Work
The requirement involves the replacement of two Sanyo split cooling systems (indoor and outdoor units) that support room SG109A, part of B-1's electrical system and Load Center 7. The new units must be equal or similar to the existing Sanyo KHS3672R (indoor) and C3672R (outdoor) models, rated at 31400 BTU cooling capacity, 230/208V, single-phased, 60 Hz, and 15.9 SEER. The scope includes installation, inspection and potential reuse or replacement of existing piping, proper disposal of old equipment, reapplication or replacement of insulation, and modification of roof supports if necessary (requiring a Tremco certified roofer for roof modifications). The service provider will also need to submit a project schedule, work procedures, inspection/testing procedures, safety documentation, HVAC certifications, product cut-sheets, installation/maintenance manuals, material certifications, and a waste manifest. A minimum one-year warranty on all parts, labor, workmanship, and equipment is required.
Submission Requirements
Interested parties must submit capability responses via email to sheena.carlyle@va.gov by 10 am EST, June 8, 2026. Responses should not exceed 8 pages and must be in Microsoft Word or Adobe PDF format. A completed Sources Sought Worksheet (Attachment 1) is mandatory, and vendors may submit additional capability information. Telephone inquiries will not be accepted, and no feedback will be provided.
Eligibility & Qualifications
Vendors must be registered in the System for Award Management (SAM) and VISTA (for purchase order issuance and invoice liquidation). Key qualifications include a field service representative located within 100 miles of the West Haven Campus, prior HVAC work and/or inspection projects for VA Connecticut Healthcare System, a minimum of three years of related experience, and personnel with current OSHA 30 and OSHA 10 certifications. Bidders will be evaluated on past performance, technical capability, and financial capability for any future solicitation.
Potential Set-Aside & Important Notes
Based on market research responses, this requirement may be set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Small Businesses, or procured through full and open competition. A mandatory pre-bid walkthrough is scheduled for June 5, 2026, at 9:30 a.m. at the West Haven VA Medical Center (Building 15). This is solely a Sources Sought notice; it is not a request for quotes, and no reimbursement will be provided for submissions.