Z2DA--Install DDPO per CSR 676-26-702 Tomah

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and responses related to Solicitation # 36C77626Q0144 for the "Install DDPO per CSR – Tomah" project.

• Material Payment: Progress payments for materials stored on-site are at the Contracting Officer's discretion and handled case-by-case.
• Design Team Participation: Members of the design team are precluded from participating as prime contractors, mentor-protégé partners, or subcontractors on this construction project.
• Set-Aside: The project is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs). Prime contractors must be certified as such.
• Sales Tax: The offeror is responsible for including all state and local sales or use taxes in their bid price; the government will not provide a sales tax exemption certificate.
• Badging: Badging and PIV requirements are not required for contractors working less than 6 months, and this project duration is 95 calendar days.
• NTP: Notice to Proceed (NTP) is anticipated within 90 calendar days after award.
• Price Escalation: The contract will be Firm Fixed Price (FFP). No economic price adjustment for labor and material is included.
• Drawings: The list of drawing sheets in Spec 00 01 15 has been updated to reflect the drawings to be utilized. The SOW lists 59 phone lines, which utilize existing infrastructure, while drawings show new pathways for data drops.
• Telecommunications Rooms: Rooms in Buildings 402 & 407 are fully equipped with racks, cooling, power, grounding, and fire suppression.
• Fiber Optics: No fiber pulls are required; only terminations in B407 3rd Floor are needed using OS2 LC single mode fiber.
• Demo Existing Cables: "Demo existing cables" means full cable removal back to the origin; abandonment in place is not an option.
• Patient Care Areas: No planned campus shutdowns are scheduled, but if patient care area shutdowns occur, additional time will be provided if the schedule is impacted.
• GFE: No Government-Furnished Equipment (GFE) will be installed by the contractor; GFE is not applicable to this project for the GC.
• HEPA Carts: Mobile HEPA carts are required for cable pulls through high patient risk areas in specified buildings.
• Price Range: The estimated magnitude of the project is between $250,000 and $500,000.

These clarifications address specific questions regarding contract terms, scope, materials, personnel, and project execution, providing essential details for bidders to refine their proposals.

Amendment / Modification

• This amendment provides an updated Technical Question Sheet (Q28 added).

• The attached document, "Tech Questions Tracker Rev1- DDPO Tomah," is updated.

• The response date/time for receipt of quotes remains April 30, 2026, at 1:00 PM ET.

• All other terms and conditions remain unchanged.

Amendment / Modification

This amendment provides two supporting documents:

• A "Tech Questions Tracker - DDPO Tomah"
• "676-26-702 Combined Spec Rev 2"

This amendment does not specify which sections of the original solicitation or contract are affected, but it introduces new supporting documentation.

No changes to proposal deadlines, requirements, or evaluation factors are indicated. All other terms and conditions remain unchanged.

Amendment / Modification

This amendment (0002) to solicitation 36C77626Q0144 provides the Site Visit Sign In Sheet and the Drawings related to the opportunity.

• Site Visit Sign In Sheet (dated 4-3-26)
• Drawings (676-26-702 Drawings Combined)

All other terms and conditions of the original solicitation remain unchanged. No impact on proposal deadlines or submission requirements is indicated beyond the inclusion of these new documents.

Specification / Technical Document

This document, "VA Project No. 676-26-702 INSTALL DDPO PER CSR 2025," outlines the specifications for the installation of a DDPO (Digital Distribution and Power Outlet) system at the VA Tomah Medical Center. It details various technical requirements for electrical installations, including:

• General Requirements: Outlines safety, general intentions, bid item statements, and security requirements.
• Electrical Systems: Covers requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceways, and wiring devices.
• Communications Systems: Details requirements for communications installations, including control, communication, and signal wiring, structured cabling, and associated equipment.
• Safety and Health: Emphasizes safety requirements, accident prevention plans, activity hazard analyses, and infection control measures.
• Waste Management: Specifies requirements for construction waste management, including diversion from landfills, recycling, and disposal.
• Demolition: Outlines procedures for demolition and removal of structures and debris.
• Firestopping: Details requirements for firestopping systems to maintain the integrity of fire-rated construction.
• Testing and Acceptance: Includes procedures for field quality control, testing, and acceptance of installed systems.

This document provides detailed technical specifications and requirements that bidders must adhere to for the "INSTALL DDPO PER CSR 2025" project. It is crucial for understanding the scope of work, materials, installation methods, safety protocols, and quality assurance measures necessary for successful project execution. Bidders should pay close attention to the specific requirements for electrical, communications, safety, and waste management to ensure their proposals are compliant and their execution plans are accurate.

Amendment / Modification

This amendment (0001) to solicitation 36C77626Q0144 makes the following changes:

• Site Visit Information: Provides details for an organized site visit, including date (Friday, April 3, 2026, 10:00 AM CT), location (Tomah VA Medical Center, Building 407, Room 3720, 3rd Floor), and parking instructions (Lot #16). Attendance is encouraged but not required. There are no site-specific badging/security requirements or attendee limitations. RSVP is not required.

• RFI Period Extension: The Request for Information (RFI) period has been extended to April 8, 2026, at 1:00 PM ET.

• Quote Due Date Extension: The deadline for quote submission has been extended to April 21, 2026, at 1:00 PM ET.

• The due date and time for receipt of offers (quotes) has been extended.

• The RFI period has been extended.

• The deadline for submitting offers (quotes) is now April 21, 2026, at 1:00 PM ET.

• The RFI deadline is now April 8, 2026, at 1:00 PM ET.

All other terms and conditions remain unchanged.

Amendment / Modification

This amendment (0003) to solicitation 36C77626Q0144 extends the deadline for the receipt of offers.

• Item 11: The hour and date for receipt of offers is extended.

• The Quote due date and time is extended to April 30, 2026, at 1:00 PM EDT.

• Responses to RFI (Request for Information) are expected in a subsequent amendment.

• All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and responses related to the "Install DDPO per CSR – Tomah" project (Solicitation #: 36C77626Q0144).

• Payment for Stored Materials: Progress payments for stored materials/equipment are at the Contracting Officer's discretion and handled case-by-case, not automatically approved.
• Design Team Participation: Members of the design team are precluded from participating in the construction project as prime contractor, mentor-protégé partner, or subcontractor.
• SDVOSB Set-Aside: The project is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs). The prime contractor must be certified as such.
• Sales Tax: The government/VA will not provide a sales tax exemption certificate; offerors are responsible for including all state and local sales taxes in their bid.
• Badging/PIV Requirements: Badging and PIV requirements are not needed for contractors working less than 6 months, and this project duration is only 95 calendar days.
• Contract Type & Escalation: The contract will be Firm Fixed Price (FFP). Economic Price Adjustment for labor and material is not included, and all escalation should be factored into the FFP bid.
• Telecommunications Rooms: Rooms in Buildings 402 & 407 are fully equipped with racks, cooling, power, grounding, and fire suppression.
• Fiber Optic Cable: No fiber pulls are required; only terminations in B407 3rd Floor are needed using OS2 LC single mode fiber.
• Analog Phone Locations: For the 52 analog phone locations, the contractor is responsible for infrastructure (cable pull, termination at patch panel, and outlet/jack installation). The VA is responsible for cross-connect and providing/installing all connected devices.
• HEPA Carts: Mobile HEPA carts are required for cable pulls through high patient risk areas in buildings 400, 402, 403, 406, and 407.
• Project Magnitude: The estimated price range for the project is between $250,000 and $500,000.

This document clarifies key aspects of the solicitation, including set-aside requirements, contract type, payment terms, and specific technical requirements for telecommunications and cabling. Bidders should carefully review these responses to ensure their proposals accurately reflect these clarifications.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of data and power outlet requirements for various locations within Buildings 400, 402, 406, 407, and 408 at the Tomah, Wisconsin VA Medical Center. It serves as a specification for the installation of new data drops and power outlets as part of the "DATA DROPS POWER OUTLETS PER CSR DECEMBER 2025" project.

• Device Details: Lists specific devices (e.g., printers, PCs, laptops, tracking boards) requiring data and/or power.
• Location: Specifies the building, floor, unit, and room number for each requirement.
• Data Drop Requirements: Indicates the number of new data drops needed, their location (e.g., "Above Counter/Desk", "Below Counter/Desk"), and any associated notes (e.g., "Install Data for Printer", "Existing Data").
• Power Requirements: Details the number of new regular and emergency power outlets required, their location, and notes on existing power or new circuit needs.
• Notes: Provides specific instructions or context for each requirement, such as "Power Available", "network needs to be jumped to new TR closet", or "Replace Intermec with Zebra at Cut Over".

This document is critical for bidders to understand the scope of work related to network and electrical infrastructure upgrades. It details the exact locations and quantities of data drops and power outlets to be installed, directly impacting labor, material, and scheduling estimates for the project. Bidders must carefully review this list to accurately price their proposals and plan for the installation requirements.

Other / Unclassified

This document is a sign-in sheet for a site visit related to Project #: 676-26-702, "Install DDPO per CSR," under Solicitation #: 36C77626Q0144. The site visit took place at the Tomah VA Medical Center on April 3, 2026, at 10 AM CT.

The sign-in sheet lists attendees, their companies/titles, email addresses, and phone numbers. This information may be relevant to bidders as it indicates which organizations and individuals participated in the site visit, potentially signifying their interest in the opportunity. It also provides contact information for some attendees.

Form / Attachment / Pricing Sheet

This document is a campus map of the Tomah VA Medical Center, providing a visual layout of the facility. It serves as a reference for identifying building locations, parking areas, and campus gates.

• Building Directory: Lists numbered buildings and their corresponding functions (e.g., Living Quarters, Patient Care, Administration, Maintenance).
• Campus Map: A detailed aerial view showing the arrangement of buildings, roads, parking lots, and other features.
• Symbols Key: Explains the notation used for building numbers, parking lot numbers, and campus gate numbers.
• Location Information: Provides the address, phone number, and website for the Tomah VA Medical Center.

This map is relevant for bidders to understand the physical layout of the Tomah VA Medical Center. It can be crucial for site visits, understanding logistical considerations for services to be performed on campus, and identifying specific locations mentioned in other solicitation documents.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for prevailing wages in Wisconsin, specifically for building construction projects. It provides the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and related acts.

• Applicable Trades: Includes rates for Asbestos Workers/Insulators, Boilermakers, Bricklayers, Carpenters, Cabinet Installers, Electricians (including Teledata System Installers/Technicians), Heat and Frost Insulators, Ironworkers, Laborers (General and Asbestos/Hazardous Material Removers), Landscape Laborers, Millwrights, Plumbers/Pipefitters, Sheet Metal Workers, Truck Drivers, Fence Installers, Glaziers, Painters, Power Equipment Operators, Roofers, and Welders.
• Geographic Scope: Details prevailing wages for numerous counties across Wisconsin.
• Effective Dates: Wage rates are effective as of various dates in 2024 and 2025.
• Executive Orders: Mentions applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

Bidders must use this information to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to contract violations and penalties. It is crucial for bidders to identify the specific counties and trades applicable to their proposed work to ensure accurate cost calculations and compliance.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for general construction services to complete Project Number 676-26-702, EHRM Installation of DDPO2, at the Tomah VA Medical Center in Tomah, WI. The government is procuring construction services.

• Provide all labor, equipment, materials, and supervision necessary to complete the EHRM Installation of DDPO2 project.

• Work must be in accordance with attached drawings and specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 95 calendar days after Notice to Proceed (NTP).

• Estimated Value: Not explicitly stated, but a "Grand Total" is required for the base bid.

• Offers/Quotes must be received by the date and time specified in Block 8 of the SF-1449.

• Submit two separate PDF files: Price Quote and Administrative.

• Quotes must be submitted electronically via email to Sheila Vickers (sheila.vickers@va.gov) and Bailey Donato (bailey.donato@va.gov).

• Award will be made to the lowest priced offeror whose quote conforms to the solicitation requirements.

• Award is based on price only; no technical factors will be evaluated.

• Offerors must provide a lump sum price for Line Item 0001 (Base).

• Pricing must be submitted in whole dollar values (no cents).

• Offerors agree to hold prices firm for 90 calendar days from the receipt date.

• Technical questions must be submitted via email by March 31, 2025, at 1:00 PM ET.

• This acquisition is a "Set Aside" for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Offerors must comply with limitations on subcontracting as detailed in VAAR 852.219-75.

• For general construction, the contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs.

• Amendments to the solicitation will be posted on SAM.gov.

• Failure to acknowledge amendments may result in an unacceptable quote.

• Offerors must complete representations and certifications electronically at SAM.gov.

• A completed VAAR 852.219-75 certification must be returned with the proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the Department of Veteran Affairs Electronic Health Records Modernization (EHRM) project initiative and a 2025 Current State Review (CSR) at the Tomah VA Medical Center. This includes the installation of new Data Drop and Power Outlets (DDPO's).

• Supply all equipment, labor, materials, and supervision for project upgrades.

• Install Data Drops and Power Outlets.

• Install fiber cable terminations.

• Install new cable for emergency phones at identified rooms and building locations.

• Pull new CAT 6A cable from new TR closets to 52 existing site emergency (Red Phones), elevators, basement phones, and/or courtesy phones/communications devices.

• Demo existing cables for existing phones or communications.

• Replace any damaged ceiling tiles due to the course of work.

• Touch up/repair/paint damaged walls or ceilings resulting from new installations.

• Conduct and incorporate pre-construction risk assessments (PCRA) and Infection Control Risk Assessments (ICRA) for air quality, infection control, noise, vibration, or other applicable hazards per VA Standard EC 02 06 05.

• Contractor shall identify a single point of contact for progress reporting, weekly meetings, and RFI submissions.

• Provide weekly updates to the COR.

• Prepare preconstruction deliverables including Accident Prevention Plan, Activity Hazard Analyses, and Waste Management Plan.

• Provide worker training certificates and product data submittals.

• Provide disposal documentation.

• Location: Tomah VA Medical Center, Tomah, WI.

• Time requirement: 95 days from Notice to Proceed.

• Work will generally be done during normal business hours (M-F 7:30-4:30), holidays excluded.

• Compliance with VA standards and Construction Specifications, NEC Standards, OEHRM Site Infrastructure and End User Device requirements, OIT Design Guide, and Infrastructure Standard for Telecommunication Spaces (ISTS).

• Proper barricade and signage to limit access to work zones.

• All VA non-public information must be protected and encrypted when transmitting via email and stored in a secured network.

• C&A requirements and Security Accreditation Package are not required.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance work. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention and control precautions.

• Activity Category: Classifies the type of construction, renovation, or maintenance work (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas and associated patients impacted by the activity.
• Patient Risk Category: Determines the overall risk level based on the patient population in affected areas (Low, Medium, High, Highest).
• Level of Infection Prevention and Control Precautions: Assigns a precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each precaution level, including dust control, barrier construction, negative air requirements, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning and barrier removal requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document outlines the critical infection control measures that must be implemented for any construction, renovation, or maintenance activities within VHA facilities. Bidders involved in such projects must understand and adhere to these requirements to ensure patient safety and compliance with infection control standards. The document dictates the necessary precautions, containment strategies, and monitoring required, which will impact project planning, execution, and cost.

Specifications / Technical Documents

This document contains detailed specifications for various electrical and communications systems installations, including:

• Electrical Installations (Division 26): Covers general requirements, low-voltage power conductors and cables, grounding and bonding, raceways and boxes, wiring devices, control, communication, and signal wiring, and structured cabling.

• Communications Systems: Includes requirements for raceway and boxes, control, communication, and signal wiring, structured cabling, and telecommunications outlets.

• Electrical Systems: Specifies requirements for conductors, cables, grounding, bonding, raceways, boxes, wiring devices, and control/communication wiring. It details materials, installation methods, testing, and acceptance criteria.

• Communications Systems: Outlines specifications for structured cabling, including performance criteria (TIA Category 6A), cable types, connectors, and installation requirements for voice, data, and analog services. It also covers telecommunications rooms, cross-connect systems, and distribution equipment.

• Safety and Compliance: Emphasizes adherence to various codes and standards, including NFPA, NEC, UL, TIA, and specific VA requirements, with a strong focus on safety, grounding, firestopping, and infection control.

• Installation and Testing: Details procedures for installation, testing, and acceptance of all systems, including submittal requirements, quality assurance, and field quality control.

This document provides the technical specifications and requirements for the electrical and communications infrastructure of the project. Bidders must thoroughly review these specifications to understand the scope of work, materials, installation methods, and compliance standards necessary to accurately bid on and execute the project. Key areas include specific requirements for wiring, grounding, raceway systems, and structured cabling, all of which will impact project planning, execution, and cost.