Z2DA--OKC Replace Exterior Utility Lines Project 623-24-101 Posted 9-17-25 Closes 10-08-25

Amendment / Modification

• The proposal due date for Solicitation 36C25925R0112 has been extended.

• The original due date was December 17, 2025.

• The new due date is January 6, 2026, at 2:00 PM CST.

• This extension is due to the release of answers to Requests for Information (RFIs).

• Proposals must be submitted via email to the contract specialist, Jesus A. Villegas, at jesus.villegas@va.gov.

• The "HOUR & DATE for Receipt of Offers" section has been updated.

• The deadline for proposal submission has been extended to January 6, 2026, 2:00 PM CST.

• Submission instructions now specify email to jesus.villegas@va.gov.

Amendment / Modification

• The proposal due date for Solicitation 36C25925R0112 has been extended.

• The original due date was December 3, 2025.

• The new due date is December 17, 2025, at 2:00 PM CST.

• This extension is due to the number of RFIs received.

• Proposals must be submitted via email to the contract specialist, Jesus A. Villegas, at jesus.villegas@va.gov.

• The "HOUR & DATE for Receipt of Offers" has been updated.

• The deadline for submitting proposals has been extended to December 17, 2025, 2:00 PM CST.

• Submission instructions have been updated to require email submission to the contract specialist.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire template. It is designed to collect feedback from clients or previous contracting officers regarding a contractor's performance on past projects. Bidders will likely be required to provide this questionnaire to their references to complete and submit as part of their proposal.

The questionnaire is divided into several sections for evaluation:

• Contractor Information: Details about the firm and the contract being referenced.
• Work Performed: Specifies whether the contractor acted as a prime or subcontractor.
• Contract Information: Includes contract number, type, dates, and pricing.
• Project Description: Asks for details on the project's complexity and relevance to the current opportunity.
• Client Information: Details about the client and their role in the project.
• Performance Information: A detailed rating scale (Exceptional to Unsatisfactory) across multiple categories:
  • Quality (technical data, standards, problem resolution, QC program)
  • Schedule/Timeliness of Performance (delivery, resource utilization)
  • Customer Satisfaction (end-user satisfaction, contractor cooperation, businesslike conduct)
  • Management/Personnel/Labor (on-site management, workforce, property control, personnel expertise, small business utilization, multi-project management, change assimilation, overall management)
  • Cost/Financial Management (meeting price terms, cost reduction proposals, invoicing, accounting system adequacy, terminations, financial problems)
  • Safety/Security (safety environment, security compliance)
  • General (emergency response, contractual compliance, rehire likelihood, overall rating)

Narrative explanations are required for marginal or unsatisfactory ratings, and specific sections are provided for strengths, weaknesses, deficiencies, and general comments.

This form is crucial for bidders as it outlines the specific criteria the government will use to evaluate past performance. Bidders must ensure their references understand these criteria and can provide detailed, accurate feedback. The structure of the questionnaire also guides bidders on what aspects of their past performance are most important to the government.

Solicitation / RFP / RFQ

This solicitation is for the replacement of exterior utility lines at the Jack C. Montgomery Veteran’s Affairs Medical Center in Muskogee, OK. The project aims to replace the existing single water loop with separate fire protection and domestic exterior water loops to prevent Legionella contamination and improve maintenance access. The estimated project magnitude is between $2,000,000 and $5,000,000.

• Replacement of all exterior site water lines and sewer systems.

• Creation of separate fire protection and domestic exterior water loops.

• Installation of new fire hydrants.

• Removal and decommissioning of replaced lines, including abatement as necessary.

• Phased installation to minimize disruption to building water or fire protection.

• Installation of new valves and backflow preventers.

• Use of ductile iron for new lines.

• Restoration of new grass, concrete, or pavement over new water lines.

• Provision of engineering and technical support, manuals, wiring diagrams, and tools for VA staff.

• One year of maintenance and inspection service following beneficial use.

• Compliance with ADA, OSHA, and NFPA requirements.

• Adherence to VA security management program, including contractor access and badging.

• Strict adherence to safety protocols, including PPE and compliance with OSHA, NEC, and NFPA 70E.

• Minimizing disruption to medical center operations, including infection control and utility interruptions.

• Contractor must provide all labor, material, equipment, and site investigations.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 940 calendar days from notice to proceed.

• Estimated Value: $2,000,000 - $5,000,000.

• NAICS Code: 237110 (Water and Sewer Line and Related Structures Construction) with a size standard of $45M.

• Proposals are due by December 3, 2025, at 2:00 PM CT.

• Proposals must be submitted via email to jesus.villegas@va.gov.

• Key submission requirements include a bid guarantee, pricing proposal, LOS certification, and past performance information.

• Evaluation Factors: Past Performance (significantly more important than price) and Price.

• A non-mandatory pre-bid site visit is scheduled for November 12, 2025, at 2:00 PM CT.

• Cut-off for RFIs/Questions: November 19, 2025, at 2:00 PM CT.

• This acquisition is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be VISIBLE and VERIFIED by the Small Business Administration (SBA) prior to proposal receipt.

• Offerors must submit a bid guarantee and be able to obtain performance and payment bonds.

• Special Standard of Responsibility: EMR must be equal to or less than 1.0, or a written explanation must be provided. Offerors must affirm no more than three serious, or one repeat, or one willful OSHA or EPA violation in the past 3 years.

• All offerors must be registered in the System for Award Management (SAM).

• Proposals must be submitted in email format, with attachments not exceeding 15MB total. Emails are limited to 15MB.

• A digital bid bond of 20% (not to exceed $3,000,000) is required.

Forms / Attachments / Pricing Sheets

This document contains construction drawings for the "Replace Exterior Utility Lines" project at the Jack C. Montgomery VA Medical Center in Muskogee, OK. It details the proposed and demolition plans for exterior water lines and interior plumbing systems across various buildings.

• Civil Drawings (CI001-CI007, CU008-CU014): Show the overall site plan, proposed exterior water line routes, demolition phasing, and details for water main and service line installations.
• Profile Drawings (CU015-CU017): Provide detailed elevation and alignment information for the 10" fire water profile.
• Detail Drawings (CU018-CU021, PE001): Illustrate specific construction details such as trenching, casing, valve installations, fire hydrant details, and pump house information.
• Plumbing Demolition Plans (PD101 series): Depict existing plumbing systems to be removed in various buildings (1A/1B, 18, 22, 24, 52, 53, 58).
• Plumbing Plan - Water (PL101 series): Show the proposed water line routing within specific buildings (1A/1B, 18, 22, 24, 52, 53, 58).

These drawings are critical for bidders to understand the scope of work, including the extent of demolition of existing utilities, the proposed new water line installations (both exterior and interior to buildings), phasing of work, and specific construction details required for compliance. They provide the visual and technical specifications necessary for accurate bidding and execution of the project.

Form / Attachment / Pricing Sheet

This document is a certificate of compliance for the "Limitations on Subcontracting" clause, specifically for services and construction contracts. It requires offerors to certify their compliance with subcontracting limitations as defined in the solicitation and resultant contract.

• Services: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Statement: Offeror must acknowledge that a false certification may lead to penalties.
• Compliance Verification: The VA may require documentation to verify compliance during contract performance and upon completion.
• Required Fields: The offeror must complete and sign the certification, including printed name, title, signature, date, and company information.

This form is mandatory for all offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will render the offer ineligible for award. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is a Table of Contents for "VHA MASTER SPECIFICATIONS Section 00 01 10". It outlines the various divisions and sections of the specifications, along with their corresponding dates.

• Divisions: The document is organized into several divisions (00, 01, 02, 21, 22, 31, 32, 33, 34, 01 33 23, 01 35 26, 01 42 19, 01 45 00, 01 45 35, 01 57 19, 01 74 19, 01 81 13, 01 91 00, 02 21 13, 02 41 00, 21 08 00, 21 13 13, 22 05 11, 22 05 19, 22 05 23, 22 07 11, 22 11 00, 31 20 00, 32 05 23, 32 12 16, 32 17 23, 33 10 00, 33 08 00).
• Sections: Within each division, specific sections are listed with their titles (e.g., "General Requirements", "Shop Drawings, Product Data, and Samples", "Site Surveys", "Wet-Pipe Sprinkler Systems", "Plumbing", "Earthwork", "Cement and Concrete for Exterior Improvements", "Asphalt Paving", "Pavement Markings", "Water Utilities", "Commissioning of Site Utility Systems").
• Dates: A date is provided for each section, likely indicating the version or last update.

This document serves as a high-level index for the project's specifications. Bidders can use it to quickly locate specific sections of the "VHA MASTER SPECIFICATIONS" that are relevant to their scope of work, such as "General Requirements," "Plumbing," "Earthwork," "Asphalt Paving," and "Water Utilities." Understanding the structure and content of the specifications is crucial for preparing an accurate and compliant bid.