Z2DA--Remediate Temperature Controls 539-21-108

Other / Unclassified

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition (OTFOC) for the "Tridium Facility Explorer (FX) ---Application Specific Controllers, Advanced Application Controllers, and Supervisory Controllers" to "Remediate Temperature Controls" at the Cincinnati VAMC. The justification outlines the need to standardize the Building Automation Systems (BAS) due to current difficulties with disparate systems leading to maintenance issues, communication problems, and dissatisfaction with the thermal environment. The proposed solution involves standardizing on the Tridium Facility Explorer system, which is compatible with existing infrastructure and can be serviced by multiple local contractors.

This document is relevant to potential bidders as it explains the rationale behind a sole-source or limited competition approach for a specific BAS system. It indicates that future requirements for this system will likely be solicited using "brand name or equal" language. The document also details market research conducted, including contacting potential vendors and Service-Disabled Veteran Owned Businesses (SDVOSB), and lists several contractors who expressed interest or are capable of servicing the Tridium FX system. This information helps bidders understand the agency's needs and the potential path for future solicitations related to BAS upgrades and maintenance at the Cincinnati VAMC.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form used to gather clarification from the Government regarding the "Renovate MICU/SICU" project. It outlines the process for submitting questions and specifies how responses will be provided.

• Project Information: Includes Project Number (539-20-104), Project Title (Renovate MICU/SICU), and Project Location (Cincinnati VA Medical Center).
• Submission Guidance: Contractors must thoroughly read all pertinent documents before submitting questions. Questions must specifically identify the relevant specification, solicitation section, or drawing.
• Contact Information: Questions should be directed to Ronald T. Heidemann at the Department of Veterans Affairs Network Contracting Office (NCO) 10.
• Response Method: RFIs will be answered via amendment(s).

This form is crucial for bidders to understand how to obtain necessary clarifications for the "Renovate MICU/SICU" opportunity. It details the required format for questions and the method by which answers will be disseminated, ensuring bidders can effectively prepare their proposals by addressing any ambiguities.

Form / Attachment / Pricing Sheet

This document contains construction drawings related to the "Remediate Temperature Controls" project at the Cincinnati V.A. Medical Center. It provides detailed floor plans for various buildings (11th Floor, Basement, First Floor) indicating the scope of work for temperature control system remediation.

• Floor plans for Buildings 11, 2, 3, 13, 14, and 15, showing locations for new JACE BACnet routers and integration with existing systems.
• "Plan Notes" detailing the installation of new JACE BACnet routers, integration of existing points, electrical extensions, data drops, and panel replacements.
• "General Notes" referencing Sheet M001 for legend, abbreviations, and general project notes.
• Photographs illustrating existing equipment and new installations.

These drawings are critical for bidders to understand the physical layout and specific locations where temperature control system remediation and integration work will occur across multiple buildings. They provide essential details for scope assessment, site visits, and proposal development.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for the "Remediate Temperature Controls" project at the Cincinnati VA Medical Center. It details the first, second, and third floor plans, illustrating the scope of work for temperature control system upgrades.

• Floor Plans: Detailed layouts of the first, second, and third floors, indicating areas of construction and specific room designations.
• Plan Notes: Specific instructions for the installation of new JACE BACnet routers, integration with existing systems, electrical work, data cabling, and sensor replacements (temperature, humidity, and pressure).
• Photographs: Visual references of existing equipment and new installations, such as JACE routers and control panels.
• Project Information: Includes project numbers, consultant details (Heapy, Levin Porter Architects), and VA project identifiers.

These drawings are critical for bidders to understand the physical scope and technical requirements of the temperature controls remediation project. They provide the necessary visual information to assess the work involved in upgrading and integrating building automation systems across multiple floors, including the location of new equipment and the extent of modifications to existing infrastructure.

Form / Attachment / Pricing Sheet

This document contains detailed schedules and notes related to the "Remediate Temperature Controls" project at the Cincinnati VA Medical Center. It includes schedules for Automated Logic Routers (M003), Tridium Routers (M004), and Honeywell Controls (M701), as well as building pressurization control details (M900, M901) and various piping and control details (M401, M501).

• Automated Logic Router Schedule (M003): Lists existing routers by building and location, with approximate counts of connected devices (VFDs, Meters, AHUs, etc.).
• Tridium Router Schedule (M004): Lists existing Tridium routers by project number and name, with approximate counts of connected devices.
• Control Notes and Sequences (M401, M501, M701, M900, M901): Provides detailed general notes, sequences of operations for temperature controls, building pressurization, and specific Air Handling Unit (AHU) controls. This includes requirements for JACE installation, network data, cyber security compliance, and specific control logic for various systems (e.g., economizers, preheat coils, cooling coils, humidifiers).
• Piping and Detail Drawings (M401, M501): Illustrates typical connections for water piping, drain valves, air vents, and steam coils.
• Building Pressure Control (M900, M901): Details the points list schedule and sequence for building pressurization control, including sensor locations and control logic for AHUs.
• Honeywell Controls Points List Schedule (M701): Lists miscellaneous Honeywell control points, including high/low alarms for humidity and pressure in various building locations.

This document is crucial for bidders involved in the temperature controls aspect of the project. It provides specific details on existing control systems, required new installations (JACEs), network integration, cyber security requirements, and detailed operational sequences for various HVAC components. Bidders must review these schedules and notes to accurately estimate the scope of work, understand system integration, and ensure compliance with the specified control strategies and hardware requirements.

Forms / Attachments / Pricing Sheets

This document contains the "Sheet Index" which lists all the drawings included in the "Remediate Temperature Controls" project for the Department of Veterans Affairs Medical Center in Cincinnati, Ohio. It serves as a table of contents for the construction documents.

• Lists all drawing sheets by number and title.
• Includes drawings related to mechanical, electrical, and commissioning aspects of the project.
• Covers various buildings and floors within the medical center, including specific areas like data centers and chiller plants.
• References specific control systems such as Johnson Controls, Automated Logic, and Tridium.

This document is crucial for bidders to understand the full scope and organization of the project's technical documentation. It helps in identifying all relevant drawings for estimating, planning, and executing the work, ensuring no part of the project's requirements is overlooked.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for the "Remediate Temperature Controls" project at the Cincinnati VA Medical Center. It details the sub-basement and basement floor plans, illustrating the proposed work related to temperature control systems.

• Sub-Basement Floor Plan (Drawing 1-M099): Shows the layout of the sub-basement, including the location for a new JACE BACnet router and integration of existing automated logic routers. It also details electrical work and the removal of existing pneumatic and Honeywell controls components.
• Basement Floor Plan (Drawing 1-M100): Depicts the basement layout, indicating areas for new JACE BACnet routers, replacement of Johnson Controls NAE with new JACE, and integration of existing controllers. It also specifies the provision of temperature and humidity sensors, and a building pressure sensor.
• OPlan Notes: Provide specific instructions for the installation and integration of new JACE BACnet routers, data drops, patch panels, and the removal of legacy control systems.
• Photographs: Several photographs are included, showing existing control panels and equipment within the facility.

These drawings are critical for bidders to understand the physical layout of the facility, the specific locations where new temperature control components are to be installed, and the scope of work involving the removal and integration of existing control systems. They provide the visual and spatial context necessary for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document contains control diagrams and sequences of operations for various Air Handling Units (AHUs) within Building 1. It details the existing and modified control logic for temperature, airflow, humidity, safety, and pressurization.

• AHU Control Diagrams: Visual representations of control systems for AHU-28, AHU-29, AHU-40, AHU-42, and AHU-43.
• Sequences of Operations: Detailed descriptions of how each AHU's system (safety, supply fan, return fan, dampers, preheat, cooling, humidity, freeze protection, etc.) is intended to function.
• Scope of Work: Outlines tasks such as commissioning AHUs, recalibrating sensors, performing preventative maintenance on dampers and actuators, and modifying sequences for building pressurization.
• Reset Schedules: Specific parameters for resetting static pressure and temperature setpoints based on various conditions (time of day, outside air temperature, enthalpy, VAV box positions).

This document is crucial for bidders involved in HVAC control systems, building automation, and mechanical system upgrades. It defines the operational logic, performance requirements, and modification scope for multiple air handling units, directly impacting installation, programming, commissioning, and maintenance efforts. Understanding these sequences is essential for accurate bidding and successful project execution.

Solicitation

This solicitation is for construction services to "Remediate Temperature Controls" at the Cincinnati VA Medical Center. The project involves installing new temperature control systems in an occupied space, requiring careful planning for phasing.

• Installation of new temperature controls.

• Requires general contracting, electrical, controls, and mechanical expertise.

• Phased construction planning is necessary due to the occupied facility.

• The project includes all construction activities to successfully complete the remediation.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 calendar days from receipt of Notice to Proceed.

• Estimated Magnitude: Between $5,500,000.00 and $7,500,000.00.

• This is a sealed bid Invitation for Bids (IFB).

• Offers are due by 11:00 PM EST on December 3, 2025.

• Bids must be submitted via email only to ronald.heidemann@va.gov. Hand-delivered and mailed bids will not be accepted.

• A virtual bid opening will be conducted.

• An organized site visit is scheduled for November 5, 2025, at 11:00 A.M. EST.

• Requests for Information (RFIs) are due by close of business on November 13, 2025.

• This solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be VA-certified SDVOSBs and listed in the Dynamic Small Business Search (DSBS) database at the time of bid submission and prior to award.

• A completed and signed VAAR clause 852.219-75 (Limitations on Subcontracting) is required with the bid.

• NAICS Code: 238220 (Plumbing, Heating and Air Conditioning Contractors).

• Size Standard: $19 million.

• A bid guarantee is required.

• Performance and Payment Bonds will be required for awards over $35,000 and $150,000 respectively.

• Various clauses related to cybersecurity, data security, and personnel suitability are included.

Form / Attachment / Pricing Sheet

This document is VAAR Clause 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify they will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contracts: Offerors must certify they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contractors: Offerors must certify they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Good Faith Determination: Failure to act in good faith may result in suspension, debarment, fines, or prosecution.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance or upon completion.
• Cooperation: Offerors must cooperate with VA requests for documents.
• Completion Requirement: The certification must be completed, signed, and returned with the offer. Failure to do so will render the offer ineligible for award.

Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction). They must complete and submit this certification with their offer. Failure to comply with these requirements will result in the offer being deemed ineligible for award.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for the "Remediate Temperature Controls" project at the Cincinnati V.A. Medical Center, Building 1. It details the scope of work for upgrading and integrating temperature control systems across multiple floors.

• Floor Plans: Detailed layouts for the 4th through 10th floors, including penthouse areas, showing the placement of HVAC units, control devices, and network infrastructure.
• Plan Notes: Specific instructions for each floor regarding the replacement of existing control systems (e.g., Johnson Controls NAE, Niagara AX JACE, Honeywell panels) with new JACE BACnet routers and integration into a new head-end system.
• General Notes: References to a master document (Sheet M001) for legends, abbreviations, and general project notes.
• Photographs: Visual references of existing control panels and network equipment.
• Project Information: Includes project number (539-21-108), issue date (10/23/25), and architectural/engineering firm details.

These drawings are critical for bidders to understand the physical scope, technical requirements, and locations for the temperature control system remediation. They outline the specific tasks, equipment to be replaced or integrated, and the overall project layout across multiple building floors, directly impacting proposal development and execution planning.

Forms / Attachments / Pricing Sheets

This document contains the "Attachment V - RTC BID DWGS 3 2025.1023.pdf". It appears to be a set of drawings related to the "Remediate Temperature Controls" project at the Cincinnati V.A. Medical Center. Specifically, it details the control sequences and diagrams for various Air Handling Units (AHUs), including AHU-5, AHU-7, AHU-8, AHU-12, AHU-17, AHU-21, AHU-24, and AHU-26.

• AHU Control Sequences: Detailed operational sequences for safety controls, supply and return fan control, static load reduction, outside air and return air damper control, relief air damper control, preheat coil control, chilled water cooling coil control, and humidifier control for multiple AHUs.
• Reset Schedules: Includes schedules for return air damper reset, return plenum pressure setpoint reset, and time of day remote static reset.
• General Notes and Scope of Work: Outlines requirements for commissioning, recalibration, preventative maintenance, and specific revisions to control sequences for supply fan control, static pressure setpoint reset, and supply air temperature reset.
• Diagrams: Control diagrams illustrating the sequence of operations for each AHU.

This attachment is crucial for bidders to understand the specific control logic and operational parameters for the HVAC systems involved in the "Remediate Temperature Controls" project. It provides detailed technical specifications that will inform their understanding of the system's functionality, installation requirements, and potential integration points. Bidders must review these sequences and diagrams to accurately assess the scope of work and develop their proposals, particularly concerning the Building Management System (BMS) and control system integration.

Form / Attachment / Pricing Sheet

This document, "Attachment #A - Construction Health and Safety Form," outlines the Infection Control Risk Assessment (ICRA) guidelines and requirements for construction projects at the VAMC. It details risk assessment matrices, construction activity classifications, patient risk groups, and required infection control precautions by class.

• Risk Assessment Matrix: Classifies construction activities (Type A-D) based on dust generation and demolition scope.
• Patient Risk Groups: Identifies areas within the facility based on patient vulnerability (Low Risk to Highest Risk).
• ICRA Class Determination: Combines construction activity type and patient risk group to determine the overall ICRA Class for the project (e.g., Project II).
• Infection Control Precautions: Details specific measures required for each ICRA Class (Class II, III, IV) during construction and upon completion, including barrier methods, air filtration, dust control, and cleaning.
• Interim Life Safety Measures (ILSM): Outlines requirements for maintaining fire safety during construction, including egress, fire alarm/suppression systems, and housekeeping.
• TB Risk Assessment: States that TB testing is not required for this project.
• Additional Construction Safety Questions: Addresses potential issues like air quality, noise, vibration, leaks, and VOCs.
• Contractor Requirements: Includes provisions for utility shutdown notices, badge requirements, OSHA training, and consideration of past safety records.

This form is critical for bidders to understand the stringent health, safety, and infection control protocols that must be adhered to during the project. It directly impacts planning, resource allocation, and operational procedures for any contractor undertaking this work. Compliance with these measures is mandatory and will likely influence bidding strategy and project execution.

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Evaluation Form" for Solicitation No. 36C25026B0002. It requires bidders to provide information regarding their company's safety and environmental record.

• Company Name, Address, Telephone, Email, and Contact Person.
• OSHA 300 Form data for the past three years (2022, 2023, 2024), including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with explanations).
• Requirement to attach copies of OSHA 300 and 300a Forms.
• Six-digit North American Industrial Classification System (NAICS) Code for the acquisition: 238220.
• Information on who administers the company's Safety and Health Program.
• Company's Insurance Experience Modification Rate (EMR).

Bidders must complete and submit this form as part of their proposal preparation. The information provided will be used to evaluate the company's safety and environmental record, which is a critical component of the pre-award assessment for this solicitation.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage rates applicable to building construction projects in Hamilton County, Ohio. It specifies the minimum wage rates and fringe benefits that must be paid to various construction laborers and mechanics on covered federal or federally assisted contracts.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 and Executive Order 13658, outlining minimum wage requirements based on contract award or renewal dates.
• Wage Rates and Fringes: Lists specific classifications of workers (e.g., Asbestos Worker, Bricklayer, Carpenter, Electrician, Laborer, Painter, Welder) along with their prevailing hourly wage rates and fringe benefits.
• Paid Holidays: Outlines specific holidays for which employees are entitled to pay.
• Vacation Pay: Details employer contributions to vacation pay based on employee tenure.
• Union Rate Identifiers: Explains the meaning of various identifiers used to denote the source of the wage rates (e.g., union rates, survey rates, state-adopted rates).
• Appeals Process: Provides information on how to appeal wage determination decisions.

Bidders must review these wage rates to accurately estimate labor costs for their proposals. Compliance with these minimum wage and fringe benefit requirements is mandatory for covered contracts. Failure to comply can result in penalties. The document also provides context on how wage rates are determined and updated, which may be relevant for understanding contract labor cost components.

Other / Unclassified

This document is VHA Directive 1192.01, titled "SEASONAL INFLUENZA VACCINATION PROGRAM FOR VHA HEALTH CARE PERSONNEL." It establishes policy and provides guidance for mandatory seasonal influenza vaccination for health care personnel (HCP) within the Veterans Health Administration (VHA).

This directive mandates annual influenza vaccination for all VHA HCP or requires an exemption for medical or religious reasons. Compliance is a condition of employment, and non-compliance may result in disciplinary action. The document outlines the purpose, background, definitions, policy, responsibilities of various VHA offices and personnel, references, and procedures for implementation, including notification, vaccination, exemptions, documentation, and masking requirements for unvaccinated personnel. It also addresses vaccine shortage contingencies and violations of the directive. Appendices include procedures for implementation and the Health Care Personnel Influenza Vaccination Form (VA Form 10-9050).

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for the "Remediate Temperature Controls" project at the Cincinnati V.A. Medical Center. It provides floor plans for various buildings and levels, detailing the scope of work related to temperature control systems and associated electrical and data infrastructure.

• Third Floor Plan (Building 15): Shows layout and indicates temperature control sensor placement.
• Fourth Floor Plan (Building 15): Details temperature control sensor placement.
• Basement Floor Plan (Building 64): Outlines replacement of existing Johnson Controls NAE with a new JACE, re-routing of controls, electrical work, and data drops.
• Second Floor Plan (Building 64): Details replacement of existing Johnson Controls NAE with a new JACE, re-routing of controls, electrical work, and data drops.
• Third Floor Plan (Building 64): Details replacement of existing Johnson Controls NAE with a new JACE, re-routing of controls, electrical work, and data drops.
• First Floor Plan (Parking Garage): Details the integration of a new JACE BACnet router with existing Johnson Controls NCE/NIE devices, electrical work, and data drops.
• Plan Notes: Specific instructions for sensor placement, alarm triggers, integration of new JACE systems with existing controls, electrical extensions, and data cabling.

These drawings are critical for bidders to understand the physical layout and specific technical requirements for the temperature control remediation project. They illustrate the locations where new sensors, control systems (JACE), electrical work, and data infrastructure are to be installed or modified across multiple buildings and floors. Bidders must use these plans to accurately estimate labor, materials, and the scope of work required for their proposals.

Form / Attachment / Pricing Sheet

This document contains the "Table of Contents" for the "VHA Master Specifications" related to "Remediate Temperature Controls" for the "VA Cincinnati Project No. 539-21-208". It serves as an index to the various divisions and sections of the technical specifications.

• Lists all divisions and their corresponding section numbers and titles.
• Includes dates associated with each section.
• Covers divisions from "Special Sections" (00 01 10) through "Electrical" (26 05 11).

This document is crucial for bidders as it outlines the structure and content of the technical specifications. It helps bidders quickly locate specific information related to HVAC, electrical, communications, and other systems relevant to the "Remediate Temperature Controls" project, enabling them to understand the scope and requirements of the solicitation.