Z2DA--Renovate Hot Lab 539-26-502

Amendment / Modification

This amendment extends the Hour & Date for Receipt of Offers to June 2, 2026, at 1:00 PM EDT. It also adds a new clause, "52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)", to the solicitation. This clause prohibits racially discriminatory diversity, equity, and inclusion (DEI) activities in connection with contract performance and requires contractors to report any subcontractor noncompliance.

• The deadline for receipt of offers has been extended.

• A new clause (52.222-90) has been added to the solicitation, which will be present in the resulting contract.

• The bid due date is extended to June 2, 2026, at 1:00 PM EDT.

• Offerors must acknowledge receipt of this amendment.

• The new DEI clause must be incorporated into subcontracts at any tier (except where performance is outside the U.S.).

Amendment / Modification

This amendment extends the deadline for the "RENOVATE HOT LAB" solicitation (36C25026Q0424) and provides answers to the second set of Request for Information (RFI) questions.

• Due Date Extension: The hour and date for receipt of offers has been extended to June 2, 2026, at 1:00 PM EDT.

• RFI Responses (Set #2):

  • RFI #4: Confirms that lead-lined base cabinets will be on adjustable stands, meaning integral coved base will go to the wall, not the cabinet base.
  • RFI #5: Clarifies that there is no existing Preparation Enclosure to be demolished. A new countertop will be installed, and the Contractor shall furnish and place a new Preparation Enclosure (Basis of Design: Pinestar Technology Inc. PE-212) on top of the countertop.
  • RFI #6: Directs bidders to Specification Section 22 40 00, PLUMBING FIXTURES, paragraph 2.4.C for faucet requirements associated with new stainless-steel sinks.

• The due date for offer submission has been changed.

• RFI responses clarify details related to casework, preparation enclosures, and plumbing fixtures.

• The deadline for submitting offers is extended to June 2, 2026, 1:00 PM EDT.

• Bidders should incorporate the clarifications provided in RFI Set #2 into their proposals, particularly regarding casework base, preparation enclosure specifications, and faucet requirements.

Forms / Attachments / Pricing Sheets

This document contains updated drawings and finish schedules for the "Renovate Hot Lab" project at the V.A. Medical Center in Cincinnati, Ohio (Project # 539-26-502). It provides detailed plans and specifications for the renovation work.

• Drawing Index: Lists all included drawings, such as Cover Sheet, ICRA Plan, Demolition Plan, New Work Plan, Interior Sections, and Schedules.
• Infection Control Notes: Details requirements for temporary barrier walls, negative pressure devices, and daily cleaning to maintain a safe environment during construction.
• Demolition Plan: Outlines specific items to be removed, including fixtures, casework, fume hoods, wiring, ceiling grid, tiles, and flooring. It also highlights potential asbestos-containing materials (ACM) and requirements for their abatement and disposal.
• New Work Plan: Details the installation of new elements such as lead-lined cabinets, stainless steel countertops, a preparation enclosure, sink/waste cabinets, patching and painting, new ceiling grid and tiles, resilient sheet flooring, and integral cove base.
• Interior Sections: Shows specific details for data outlets, power receptacles, and existing access panels.
• Finish Schedule (Room C212): Specifies materials for acoustic ceiling tile, paint, welded sheet flooring, and plastic laminate.
• Cabinet Schedule (Room C212): Lists various lead-lined cabinets (waste, unit dose, phantom, PET unit dose, sink/waste, decay/storage) with dimensions and manufacturers.
• Airflow Schedule (Room C212): Defines performance requirements for the "Nuclear Med 'Hot Lab'" including temperature, humidity, air changes per hour (ACH), exhaust rates, and noise levels, specifying negative room pressure.

These drawings and schedules are critical for bidders to understand the full scope of work, including demolition, new construction, material specifications, infection control measures, and performance requirements for the "Renovate Hot Lab" project. They form the basis for estimating costs and developing a compliant proposal.

Amendment / Modification

This amendment to Solicitation 36C25026Q0424 provides the following:

• Government Responses to RFIs: Includes the government's answers to vendor questions regarding the "Renovate Hot Lab" project at the VAMC—Cincinnati, OH.

• Updated Drawings and Finish Schedules: Attaches revised drawings and finish schedules for the project.

• RFI Responses: Addresses specific questions about the Site Safety and Health Officer (SSHO) role, exhaust requirements for a preparation enclosure, and ceramic tile installation.

• Drawings and Finish Schedules: Updated documents are provided, reflecting changes based on RFI responses.

• SSHO Role: The superintendent may also serve as the SSHO, clarifying staffing requirements.

• Exhaust System: The existing fume hood exhaust duct and roof fan can be reused for the new preparation enclosure, provided they are verified to be in adequate condition and meet performance requirements. Contractors must field-verify these components.

• Ceramic Tile: New ceramic tile installation (CT1) has been removed from the project. Contractors should include the removal of existing tile but exclude all new ceramic tile installation and materials from their pricing. The finish schedule and drawings have been updated to reflect this change.

• Deadlines: No changes to the hour and date specified for receipt of offers are mentioned in this amendment.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Specifications.pdf", appears to be a table of contents for VHA Master Specifications related to the "RENOVATE HOT LAB" project (539-26-502). It outlines various divisions and sections of specifications, along with their associated dates.

The document lists divisions such as "SPECIAL SECTIONS", "GENERAL REQUIREMENTS", "EXISTING CONDITIONS", "CONCRETE", "MASONRY", "METALS", "WOOD, PLASTICS AND COMPOSITES", "THERMAL AND MOISTURE PROTECTION", "OPENINGS", "FINISHES", "EQUIPMENT", "FURNISHINGS", "SPECIAL CONSTRUCTION", "CONVEYING EQUIPMENT", "FIRE SUPPRESSION", "PLUMBING", "HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)", "INTEGRATED AUTOMATION", "ELECTRICAL", "COMMUNICATIONS", "ELECTRONIC SAFETY AND SECURITY", "EARTHWORK", "EXTERIOR IMPROVEMENTS", "UTILITIES", "TRANSPORTATION", and "Electrical Power Generation". Each section is listed with a corresponding date, likely indicating the revision or effective date of that specification.

This document serves as a high-level index to the detailed specifications that will govern the "RENOVATE HOT LAB" project. Bidders should use this table of contents to identify the specific specification sections relevant to their scope of work, ensuring they have access to all necessary technical details for their proposals and execution of the project.

Solicitation

This solicitation is for the "Renovate Hot Lab" project (No. 539-26-502) at the Cincinnati Veterans Affairs Medical Center (VAMC). The project aims to improve workflow efficiency, replace aged components, update casework, address hazardous materials, and support nuclear medicine preparation needs by renovating the existing Hot Lab in Room C212.

• Provide complete construction services including labor, materials, equipment, and supervision.

• Demolition of existing lab components, including fume hood, casework, and ceiling grid.

• Abatement and removal of asbestos-containing flooring and casework.

• Installation of new lead-lined base cabinets, upper wall cabinets, and a preparation enclosure.

• Plumbing modifications for a new sink/waste base cabinet.

• Electrical and data infrastructure improvements.

• Ceiling replacement and repainting.

• Installation of welded sheet flooring.

• Testing, Adjusting, and Balancing (TAB) services by a NEBB- or AABC-certified agency.

• Compliance with Infection Control Risk Assessment (ICRA) requirements.

• Provide O&M manuals, warranties, TAB reports, and as-built drawings at closeout.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: $100,000 - $230,000.

• Period of Performance: 150 calendar days after Notice to Proceed.

• Offers are due by 11:00 PM EDT on May 22, 2026.

• Submission is via email only to ronald.heidemann@va.gov.

• The Government intends to make a single award to the most advantageous offer.

• Requests for Information (RFIs) are due by 2:00 PM EDT on May 1, 2026.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be VA-certified SDVOSBs in the VetCert database at the time of quote submission and prior to award.

• NAICS Code: 236220, Size Standard: $45 Million.

• An organized site visit is scheduled for April 24, 2026, at 8:00 AM. Meet at 3200 Vine Street, Cincinnati, OH 45220 - building 2- 3rd floor room 3026.

• Davis-Bacon Act wage determination applies.

• Offerors must acknowledge all amendments.

• Background investigations may be required for contractor personnel.

Request for Information (RFI)

This document is a Request for Information (RFI) for Project Number 539-26-502, titled "Renovate Hot Lab," located at the Department of Veterans Affairs in Cincinnati, Ohio.

• RFI Number: 36C25026Q0424
• Project Title: Renovate Hot Lab
• Project Location: Department of Veterans Affairs, 3200 Vine Street, Cincinnati, Ohio 45220
• Contracting Officer: Ron Heidemann, Department of Veterans Affairs, Network 10 Contracting Office.

Contractors must thoroughly read all provided documents (solicitation, specifications, drawings, etc.) before submitting questions or requests for clarification.

Questions must specifically identify the relevant specification, solicitation section, or drawing number.

Failure to comply with these requirements may prevent a timely response from the Government.

RFI responses will be answered via amendments posted to fbo.gov.

Form / Attachment / Pricing Sheet

This document is the Pre-Award Contractor Safety and Environmental Record Evaluation Form. It requires bidders to provide historical safety data and information about their company's safety program. This form is used to evaluate contractor safety and environmental records prior to award.

• Company Information: Name, Address, Telephone, Fax, Email, Contact Person.
• OSHA 300 Data: Number of man-hours (jobsite and office), number of cases involving days away from work/restricted activity, and Days Away, Restricted, or Transferred (DART) Rate for the years 2022, 2023, 2024, and 2025.
• OSHA Violations: Number of serious, willful, or repeat violations from OSHA within the last 3 years, with explanations for any violations.
• Required Attachments: Copies of OSHA 300 and 300a Forms.
• NAICS Code: Six-digit North American Industrial Classification System (NAICS) Code for the acquisition (provided as 236220).
• Safety Program Administration: Information on who administers the company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): The company's EMR.

Bidders must complete this form accurately and attach the requested OSHA documentation. This information is crucial for demonstrating the company's commitment to safety and environmental compliance, which is a factor in the pre-award evaluation process. Failure to provide complete and accurate information may impact a bidder's eligibility or evaluation.

Form / Attachment / Pricing Sheet

This document is Attachment 5, titled "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It provides the mandatory certification form that offerors must complete and include with their bid, quotation, or proposal. Failure to submit a fully and properly completed certification by the due date will result in the offer being rejected and deemed ineligible for evaluation and award.

• Offeror's Name: Must match the SAM.gov registration. The full legal name must be entered in the designated brackets [Insert Name of Offeror] within the certification.
• Printed Name and Title of Signee: The name and job title of the individual signing the certification.
• Signature: Must be executed by an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.
• Limitations on Subcontracting Certification: Offerors must certify compliance with subcontracting limitations based on the predominant NAICS code. For general construction, the contractor cannot pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. For services (except construction), this limit is 50%. For special trade construction, it is 75%. Costs of materials are excluded from subcontracting calculations in construction contracts.
• Acknowledgement of Penalties: The offeror acknowledges that false certifications are subject to penalties under Title 18, United States Code, Section 1001.

This is a mandatory submission. Bidders must accurately complete all required fields in this certification and ensure the legal name of their company is correctly entered. The specific subcontracting limitation percentage (85% for general construction, 50% for services, 75% for special trade construction) must be understood and adhered to if awarded the contract. The certification must be signed by an authorized representative and submitted with the offer. Failure to comply will lead to disqualification.

Forms / Attachments / Pricing Sheets

This document set contains architectural drawings for the "Renovate Hot Lab" project at the V.A. Medical Center in Cincinnati, Ohio. It details the scope of work, demolition plans, new construction plans, interior sections, and schedules related to the renovation.

• Cover Sheet (G001): Project identification, V.A. branding, and drawing index.
• ICRA Plan (G101): Outlines infection control measures, including temporary barrier walls and negative pressure requirements.
• Demolition Plan (AD101): Details existing elements to be removed, including fixtures, casework, fume hoods, and flooring, with specific notes on asbestos abatement.
• New Work Plan (A101): Shows the layout for new construction, including base cabinets, countertops, preparation enclosures, sinks, flooring, and ceiling grid.
• Interior Sections (A301): Provides detailed views of interior elements, including electrical outlets and data drops.
• Schedules (A701): Includes Finish Schedule for Room C212, Cabinet Schedule for Room C212, and Airflow Schedule for Room C212, specifying materials, dimensions, and performance requirements.

These drawings are critical for bidders to understand the physical scope of the renovation, including demolition requirements, new installations, material specifications, and infection control protocols. They form the basis for estimating costs, planning execution, and ensuring compliance with V.A. standards for the "Renovate Hot Lab" project.

Form / Attachment / Pricing Sheet

This document is VA Form 10-9050, the Health Care Personnel Influenza Vaccination Form. It is used by Health Care Personnel (HCP) within the Veterans Health Administration (VHA) to document their compliance with the mandatory seasonal influenza vaccination program.

• Identification: Specifies the role of the individual (Employee, Volunteer, Trainee, etc.).
• Vaccination Status: Requires individuals to indicate if they received the seasonal influenza vaccine.
• Exemption Declaration: Allows individuals to declare a medical or religious exemption.
  • For medical exemptions, a physician's signature and National Provider Identification Number are required, referencing CDC guidelines for contraindications.
  • For religious exemptions, a supervisor's signature is required.
• Acknowledgement: All individuals must acknowledge that declining vaccination requires wearing a face mask and that violation of the directive may result in disciplinary action, up to and including removal from federal service.
• Submission: The form must be submitted to the VHA Employee Occupational Health staff by November 30 each year, or within two weeks of beginning employment.

While this document is primarily for internal VHA personnel compliance, it outlines a critical requirement for any contractor personnel who may be considered Health Care Personnel (HCP) under VHA contracts. Contracting Officers are responsible for ensuring flu vaccination requirements are included in HCP contracts. Bidders should be aware that their employees performing services as HCP may be subject to these vaccination or masking requirements, and they should review their contract terms and VHA directives for specific obligations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically OH20260082, effective 01/02/2026. It lists prevailing wage rates and fringes for various construction-related job classifications in Hamilton County, Ohio, for building construction projects (excluding single-family homes or apartments up to and including 4 stories).

• Classifications: Lists specific trades such as Asbestos Worker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Painter, Plasterer, Pipefitter, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Welder.
• Rates and Fringes: Provides the hourly wage rate and fringe benefit rate for each classification.
• Effective Dates: Indicates the effective date for each listed rate, generally ranging from 2024 to 2026.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining applicability and requirements.
• Appeals Process: Details the process for appealing wage determination decisions.

This document is crucial for bidders to understand the minimum required wage rates and fringe benefits for laborers and mechanics employed on covered construction projects. It ensures compliance with federal labor standards and is essential for accurate cost estimation and proposal development.

Solicitation / RFP / RFQ

This document announces the upcoming solicitation for the renovation of the Hot Lab (Room C212, Building 1) at the Cincinnati VA Medical Center. The project aims to improve workflow efficiency, replace outdated components, update casework, address hazardous materials, and support nuclear medicine preparation needs. The existing fume hood will be replaced with a modern preparation enclosure.

• Demolition and hazardous material abatement.

• Replacement of casework, ceiling, and preparation enclosure.

• Modifications to plumbing.

• Updates to power and data infrastructure.

• Provision of all labor, materials, equipment, testing, and supervision.

• The contract type is not specified in this presolicitation notice.

• This is a presolicitation notice; the government intends to issue a solicitation around April 17, 2026.

• The response date for the future solicitation is May 22, 2026, at 1:00 PM Eastern Time.

• All responsible sources are encouraged to submit a quotation when the solicitation is issued.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Offerors must be eligible SDVOSBs and small businesses under NAICS code 236220, and certified in the SBA certification database at the time of quote submission and award.

• Joint ventures are eligible if they meet specific requirements, with the managing partner making representations.

• SDVOSB/VOSB concerns must also meet SBA requirements, including the nonmanufacturer rule and limitations on subcontracting.

• Willful misrepresentation of SDVOSB status may result in debarment.

• The NAICS code for this acquisition is 236220.

• The Product Service Code is Z2DA.

• Place of Performance: Cincinnati VAMC, 3200 Vine Street, Cincinnati OH 45220, USA.

• Contracting Officer: Ron Heidemann (ronald.heidemann@va.gov).

• Change order procedures will follow FAR 52.243-5 (DEVIATION JUL 2025) and VAAR 852.243-70 (SEP 2019).