Z2DA--Replace iDXA C211 539-26-505

Amendment / Modification

This amendment addresses questions and answers (RFIs) submitted by potential bidders regarding Solicitation 36C25026Q0375.

Key clarifications include:

• SSHO and CQC Requirements: The Superintendent may serve as the SSHO (Site Safety and Health Officer) and CQC (Construction Quality Control) System Manager. A graduate degree is not required for the CQC System Manager. The SSHO must have 30 hours of OSHA training.
• Room Designation: The correct project location is Room C211, as indicated in the Statement of Work and drawings. An incorrect header reference to C214 in the specifications is an error and does not assign scope to C214.
• Hazardous Materials: The contractor is required to perform hazardous materials testing and abatement "if required." No hazardous materials survey is included, and bidders should not include abatement costs in the base bid. If hazardous materials are identified during construction, the VA will address abatement separately.
• Fume Hood: There are no existing drawings for the fume hood. It has electrical power and medical gas connections that must be disconnected and capped. There is no associated roof-mounted fan or ductwork requiring removal.

This amendment primarily provides clarifications to the original solicitation through the Q&A format. Specific sections referenced in the Q&A include 1.9 A - 01 35 and 3.4 B – 01 45 regarding SSHO and CQC requirements.

This amendment does not appear to extend the proposal deadline or alter submission requirements beyond clarifying existing ones. Bidders should ensure their proposals reflect the clarified requirements, particularly regarding hazardous materials and personnel qualifications.

Form / Attachment / Pricing Sheet

This document is Attachment 5, "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. Failure to submit a fully and properly completed certification by the offer due date will result in the offer being rejected and deemed ineligible for evaluation and award.

• Offeror's Name: Must match the legal name registered in SAM.gov.
• Printed Name and Title of Signee: The name and job title of the individual signing.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must include the full business name and address as registered in SAM.gov.

This is a mandatory submission. Bidders must complete and return this certification with their offer. The document specifies the subcontracting limitations based on the type of contract (Services, General Construction, or Special Trade Construction) and requires acknowledgment of potential penalties for false certifications. It also outlines the government's right to request documentation to verify compliance.

Forms / Attachments / Pricing Sheets

This document set contains detailed architectural and engineering drawings for the "REPLACE IDXA C211" project at the V.A. Medical Center in Cincinnati, Ohio. It includes various plans, sections, details, and schedules related to the construction and installation of new equipment.

• Cover Sheet (G001): Project identification, V.A. Medical Center details, project number, and drawing index.
• Infection Control Risk Assessment (ICRA) Plan (G101): Outlines general notes for infection control during construction, including temporary barrier walls and clearance requirements.
• Demolition Plan (AD101): Details existing equipment and finishes to be removed, including sinks, fume hoods, flooring, and cabinets.
• New Work Plans (A101, E101): Illustrate the proposed new installations, including flooring, lavatories, upper cabinets, and electrical outlets.
• Interior Sections (A301): Provide detailed views of wall and cabinet construction.
• Lavatory Details (A501): Specifics on lavatory installation, including faucet, trap, and piping.
• Reflected Ceiling Plan (A601): Shows the layout of suspended acoustic ceiling tiles, grid, and lighting fixtures.
• Schedules (A701): Includes finish schedules, fixture schedules (e.g., lavatory, lighting), and equipment schedules (e.g., wall cabinets).
• Ceiling Lift Installation Drawings (Pages 10-15): Detailed drawings and notes from Arjo regarding the installation of a ceiling lift system, including track layout, lateral brace requirements, bridge details, and ECS-ECS charging configurations. This section specifies Arjo's responsibilities and required facility verifications.

These drawings are critical for understanding the scope of work, required materials, demolition and installation procedures, and specific equipment details for the "REPLACE IDXA C211" project. Bidders will need to reference these documents to accurately estimate costs, plan execution, and ensure compliance with all specified requirements, particularly concerning infection control and the installation of the ceiling lift system.

Form / Attachment / Pricing Sheet

This document is the Table of Contents for Section 00 01 10, which outlines the various divisions and sections of the VHA Master Specifications. It serves as a guide to the structure and content of the full specification document.

• Lists the main divisions (e.g., General Requirements, Existing Conditions, Finishes, Equipment, Furnishings, Special Construction, Plumbing, Electrical, Communications) and their corresponding section numbers and titles.
• Includes the date associated with each section.

This document helps bidders quickly navigate the full specification document to locate specific sections relevant to their scope of work. It provides an overview of the technical specifications and requirements for the opportunity, allowing bidders to assess the scope and complexity of the project.

Form / Attachment / Pricing Sheet

This document is VA Form 10-9050, the Health Care Personnel Influenza Vaccination Form. It is used by Health Care Personnel (HCP) within the Veterans Health Administration (VHA) to document their compliance with the mandatory seasonal influenza vaccination program.

• Vaccination Status: HCP must indicate if they received the seasonal influenza vaccine.
• Exemptions: HCP can declare a medical or religious exemption.
  • Medical exemptions require a physician's signature and National Provider Identification number, referencing CDC guidelines for contraindications.
  • Religious exemptions require notification to the supervisor in writing.
• Acknowledgement of Requirements: All HCP, whether vaccinated or exempted, must acknowledge understanding that declining vaccination requires wearing a face mask and that non-compliance can lead to disciplinary action, up to and including removal from federal service.
• Submission Deadline: Forms must be submitted to Employee Occupational Health by November 30 of each year, or within two weeks of beginning employment.
• Documentation: For vaccinations received outside of VHA facilities, documentation from the provider is required.

While this document is primarily for internal VHA personnel compliance, it outlines the strict requirements for health care personnel regarding influenza vaccination. If a bidder's contract involves VHA personnel or requires interaction with VHA facilities, understanding these vaccination and masking mandates is crucial for operational planning and ensuring compliance with VHA policies.

Solicitation

This solicitation is for the "Replace iDXA C211" project at the Cincinnati Veterans Affairs Medical Center (VAMC). The project involves replacing an existing iDXA scanner, performing minor architectural renovations, installing a ceiling-mounted patient lift, and upgrading electrical and data connections. Hazardous material testing and abatement may be required.

• Site verification and documentation of existing conditions.

• Removal of existing sink fixture and fume hood.

• Removal of surface-mounted power/data raceway.

• Patching and painting of walls and ceilings.

• Installation of a new wall-mounted stainless steel sink.

• Installation of a ceiling-mounted patient lift.

• Provision of new in-wall electrical power and data connections for iDXA and lift.

• Hazardous material testing and abatement (if required).

• Infection control measures per ICRA guidelines.

• Construction period services including submittal review, RFIs, and site visits.

• A one-year warranty covering all materials and labor.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $25,000 and $100,000.

• Period of Performance: 150 calendar days after Notice to Proceed.

• Offers are due by 11:00 PM local time on April 28, 2026.

• Quotes must be submitted via email only to ronald.heidemann@va.gov.

• Requests for Information (RFIs) are due by 2:00 PM on April 17, 2026.

• Award will be made to the responsible quoter whose quote is most advantageous to the Government, considering only price.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be VA-certified SDVOSBs in the Veterans Small Business Certification (VetCert) database at the time of quote submission and prior to award.

• NAICS Code: 236220, Size Standard: $45 Million.

• A site visit is scheduled for April 10, 2026, at 8 am at 3200 Vine Street, Cincinnati, OH 45220 (Building 2, 3rd floor, Room 3026).

• No bid guarantee is required; however, FAR Clause 52.228-13 Alternative Payment Protections applies upon award.

• Offerors must register in the System for Award Management (SAM.gov).

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Evaluation Form." It requires contractors to provide specific safety and environmental data for evaluation prior to award. This form is applicable to Project 539-26-505.

• Company Information: Name, Address, Telephone, Fax, Email, Contact.
• OSHA 300 Data: Number of man-hours (jobsite and office), number of cases involving days away from work/restricted activity, and Days Away, Restricted, or Transferred (DART) Rate for the years 2022-2025.
• OSHA Violations: Number of serious, willful, or repeat violations from OSHA within the last 3 years, with a requirement to attach explanations for any violations.
• Required Attachments: Copies of OSHA 300 and 300a Forms.
• NAICS Code: Six-digit North American Industrial Classification System (NAICS) Code for the acquisition (236220).
• Safety Program Administration: Information on who administers the company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): The company's EMR.

Bidders must complete and submit this form accurately, providing detailed safety and environmental performance data. This includes historical OSHA data and information on violations. The NAICS code and EMR are also required fields. Failure to provide complete and accurate information may impact the pre-award evaluation and the ability to be considered for contract award.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) related to Project Number 539-26-505, titled "Replace iDXA C21," located at the Department of Veterans Affairs in Cincinnati, Ohio. It serves as a preliminary step to gather information from potential sources before issuing a solicitation.

• Project Identification: Specifies the project number, title, and location.
• Submission Instructions: Requires contractors to thoroughly read all pertinent documents (solicitation, specifications, drawings) before submitting questions or requests for clarification. Questions must specifically identify the referenced section or drawing number.
• Response Mechanism: States that RFI responses will be answered via amendments posted to fbo.gov.
• Contact Information: Provides the Contracting Officer's name, address, and email for the Department of Veterans Affairs Network 10 Contracting Office.

This RFI is crucial for potential bidders to understand the initial project details and the process for submitting inquiries. It emphasizes the need for specific referencing in questions to ensure timely and accurate responses. Bidders should use this as an opportunity to clarify any ambiguities in the project scope or requirements before a formal solicitation is issued.

Other / Unclassified

This document is a General Decision (OH20260082) dated 01/02/2026, which supersedes OH20250082. It establishes prevailing wage rates and fringes for various building construction trades in Hamilton County, Ohio. The rates are applicable to building construction projects, excluding single-family homes or apartments up to and including 4 stories.

This document is crucial for bidders on construction opportunities in Hamilton County, Ohio, as it specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must ensure their proposals account for these wage requirements to comply with labor standards. The document also outlines paid holidays and provides notes on Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658) for federal contractors, as well as the process for wage determination appeals.

Solicitation / RFP / RFQ

This is a presolicitation notice for the replacement of an iDXA scanner at the Cincinnati VA Medical Center. The project includes minor architectural renovations, installation of a ceiling-mounted patient lift, and necessary electrical and data upgrades in Room C211, Building 1. The contractor will be responsible for all supervision, labor, tools, transportation, materials, supplies, and equipment.

• Replacement of the iDXA scanner.

• Minor architectural renovations.

• Installation of a ceiling-mounted patient lift.

• Necessary electrical and data upgrades.

• Compliance with VA, OSHA, NIST, and other applicable regulations, codes, and standards.

• Contractor to provide all materials, including conduit, cabling, terminations, and testing.

• The government intends to issue a solicitation around March 27, 2026.

• Change orders will be issued under FAR 52.243-5 and VAAR 852.243-70.

• Response Date/Time/Zone: 04-28-2026 1:00 PM EASTERN TIME, NEW YORK, USA.

• All responsible sources may submit a quotation.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified as an eligible SDVOSB and listed in the SBA certification database at the time of quote submission and award.

• Joint ventures are eligible if they meet specific requirements.

• Compliance with the nonmanufacturer rule and limitations on subcontracting is required for SDVOSB/VOSB set-aside contracts.

• Willful misrepresentation of SDVOSB status may result in debarment.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Product Service Code: Z2DA.

• Place of Performance: Cincinnati VAMC, 3200 Vine Street, Cincinnati OH 45220, USA.

• Contracting Office: Network Contracting Office (NCO) 10, Cincinnati OH.

• Point of Contact: Ron Heidemann, Contracting Officer (ronald.heidemann@va.gov, 513-559-3708).

• This is a presolicitation notice; the actual solicitation is not yet issued.