Z2DA--Replace MRI 1.5T

Amendment / Modification

This amendment extends the deadline for the receipt of offers and provides government responses to Request for Information (RFI) questions. It also updates instructions to require electronic bid submissions.

• Receipt of Offers Deadline: Extended to January 27, 2026, 3:00 PM EST.

• Instructions to Offerors: Updated to mandate electronic bid submissions via email.

• RFI Responses: Government responses to vendor questions are provided on subsequent pages.

• Bid Submission Deadline: Moved to January 27, 2026, 3:00 PM EST.

• Submission Method: Bids must now be submitted electronically via email to the Contract Specialist (Michael.proctor2@va.gov) and Contracting Officer (Alice.Custis@va.gov).

• Bid Opening: Virtual bid opening remains scheduled for January 28, 2026, at 11:00 AM EST.

• Bid Format: Electronic bids must be in .pdf, .doc, or .xls format, with individual emails limited to 10MB. Multiple emails may be necessary.

• Acknowledgement of Amendments: Offerors must acknowledge all amendments, including this one, on the SF 1442.

• A question regarding radial hinges and a low-profile brass threshold was clarified: the brass threshold is acceptable. The continuous hinge design intent is for greater durability and RF seal, and all doors will be reviewed against this standard during shop drawing reviews.

• Specific instructions for electronic bid submission format and content are detailed, including email subject line format and attachment lists.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies requirements for radio-frequency-interference shielding doors and frames for interior locations.

• Provision of radio-frequency-interference shielding doors and frames.

• Doors must be supplied as complete assemblies with rigid structural frames, hardware, seals, and necessary operating parts.

• Hardware includes continuous hinges, privacy lever locks (Falcon), Best core stops, aluminum kick plates, and silencers.

• Existing card readers and PACS systems are to remain, and new hardware must be compatible.

• Thresholds are to be aluminum, ABA, low profile.

• Doors must meet a minimum Sound Transmission Class (STC) of 40.

• RF shielding must meet VA physicist measurements and MRI equipment manufacturer requirements.

• Doors must demonstrate a life cycle test rating of at least 10,000 operational cycles without loss of specified RF attenuation.

• Manufacturer must have a minimum of 5 years track record, and products must have a 2-year warranty.

• Sound Transmission Class (STC) of 40 minimum.

Not explicitly stated in this document, but implied to be at the Durham VA Healthcare System.

• Manufacturer qualifications: Must be the same manufacturer as RF wall, ceiling, and flooring panels, regularly manufacture specified products, and have satisfactory service on five similar installations for a minimum of five years.
• Installer qualifications: Must have written approval from the product manufacturer.
• Delivery: Products must be in original sealed packaging, legibly marked, and protected from damage.
• Storage: Indoors in a dry, weathertight, conditioned facility.
• Installation: Must be plumb, level, and aligned. All anchors and fasteners must be non-ferrous. Frames to be filled with insulation. Doors to be adjusted for smooth operation. Damaged finishes to be touched up.
• Cleaning: Exposed surfaces to be cleaned of contaminants and stains.
• Protection: Doors and frames to be protected from traffic and construction operations, with protective materials removed before acceptance.

Amendment / Modification

• Solicitation Due Date Extended: The deadline for receipt of offers for solicitation 36C24626B0001 has been extended to January 27, 2026, at 11:00 AM EST. The time for receipt remains unchanged.

• Responses to RFI Questions: Answers to Request for Information (RFI) questions have been provided.

• Updated Specification Sheet: An updated specification sheet has been provided.

• Revised Door Hardware Specifications: Specifications for Revised Door Hardware for RF Shielding Room (Specification 08 34 46) have been updated, as the previous specifications were not suitable for MRI rooms and appeared to be for acoustic rooms. An updated document, "08 34 46 RADIO-FREQUENCY-INTERFERENCE SHIELDING DOORS_r1.pdf", is attached.

• Solicitation due date and time.

• Specification 08 34 46 (Revised Door Hardware for RF Shielding Room).

• RFI responses and updated specification sheet.

• Bidders must acknowledge receipt of this amendment and any others by completing Block 18 of the SF 1442 on their submitted offer.

• The due date for submitting offers has been extended to January 27, 2026, 11:00 AM EST.

Amendment / Modification

This amendment addresses Government responses to specific vendor questions submitted under Amendment 0001.

• Question #7: Clarifies that the contractor will not be responsible for any magnetic compensation related to MRI systems, and the government is aware of potential interference.
• Question #25: Provides details about the existing Picture Archiving and Communication System (PACS), including its components (Siemens Filter Box, Phillips Filter Box, control panel), software (Change Healthcare Radiology Solutions 14.1), and adherence to DICOM 3.0 standards.
• Question #26: Specifies that accent colors for finishes will be blue and green, as indicated on Drawing A102.

This amendment provides clarifications to previously submitted questions and does not explicitly state changes to specific sections of the original solicitation.

• The due date for receipt of bids remains January 20, 2026, with no change in time.
• Bidders are instructed to acknowledge this amendment (and any others) by completing Block 18 of the SF 1442 form with their offer submission.

Amendment / Modification

• The deadline for receipt of offers has been extended.

• The "HOUR & DATE for Receipt of Offers" has been changed.

• The due date for receipt of bids is extended to January 20, 2026, 11:00 AM EST. The time remains unchanged. Bidders are instructed to acknowledge this amendment by completing Block 18 of the SF 1442 on their submitted offer.

Other / Unclassified

This document is a sign-in sheet for a Pre-Bid Conference / Site Visit held on December 02, 2025, for the "Replace MRI 1.5T" project (Project No. 558-CSI-400) at the Durham VAMC. It lists the names, organizations, phone numbers, and email addresses of attendees.

This document is relevant to potential bidders as it shows which companies and individuals attended the pre-bid conference and site visit. This information can be useful for networking, understanding the competitive landscape, and identifying potential partners or subcontractors.

Form / Attachment / Pricing Sheet

This document provides architectural plans, details, and sections for the "Replace MRI 1.5T" project. It includes demolition plans, new work plans, various construction details (wall sections, door frames, window types), and schedules for doors and equipment.

• Demolition Plan: Outlines areas and elements to be removed.
• New Work Plan: Details the proposed new construction and modifications.
• Details & Sections: Provides specific construction details for walls, ceilings, floors, doors, and windows, including RF shielding specifications.
• Schedules: Lists doors and equipment with their specifications and locations.
• General Notes: Includes important information regarding dimensions, materials, and construction methods.

This document is critical for bidders to understand the physical scope of work, including what needs to be demolished and what new construction is required. The detailed specifications for wall, floor, and ceiling construction, particularly the RF shielding requirements, will directly impact material selection, labor, and overall project cost. Bidders must carefully review these plans and details to accurately estimate their proposals and ensure compliance with all specified requirements.

Other / Unclassified

This document is a specification for Radio-Frequency-Interference Shielding Doors and Frames. It details the requirements for the materials, fabrication, installation, and performance of these specialized doors.

Bidders interested in this opportunity should note the specific requirements for:

• Materials: Aluminum and Aluminum-Alloy sheet, plate, extruded bars, rods, wire, profiles, and tubes.
• Performance Standards: Radio-frequency shielding effectiveness (electric and magnetic fields) tested per MIL-STD-285, and sound transmission class (STC-40) tested per ASTM E90.
• Hardware: Compatibility with existing Physical Access Control Systems (PACS), including card readers. Specific hardware components like hinges, locks, stops, kick plates, silencers, and warning lights are detailed.
• Installation: Requirements for frame and door installation, including anchoring, alignment, and finishing.
• Submittals: Shop drawings, product data, test reports, and qualifications for manufacturers and installers are required.
• Warranty: A standard construction warranty applies.

Amendment / Modification

This amendment addresses vendor questions and extends the bid due date.

• Government Responses to Vendor Questions: Provided detailed answers to numerous vendor inquiries regarding MRI system procurement, site visit mandates, construction details (floor, pillar clearance, magnet hatch), CAD file access, bid submission methods, lay-down/dumpster locations, SSHO requirements, fire alarm and DDC system details, data infrastructure, PACS compatibility, finishes, and Siemens' specific requirements (chill water, power, fire sprinkler demolition).

• Bid Due Date Extension: The due date for receipt of bids has been extended by one week to January 13, 2026. The time for receipt remains unchanged.

• Site Visit: The pre-bid site visit was not mandatory for a compliant bid.

• New MRI System Procurement: The new 1.5T MRI system has not yet been procured by the VA; Radiology/Bio-Medical plans to submit the package to NAC by December 31, 2025.

• Solicitation: The due date for receipt of offers is extended.

• Specifications and Drawings: Numerous sections and drawings are clarified or updated through the Q&A responses, including but not limited to:

  • RF Shielding Doors (Section 08 34 16)
  • Architectural Plans (Sheet A101)
  • Fire Alarm (Section 28 31 00)
  • Data Outlets and Cabling (Drawing E101)
  • PACS (Section 08 11 13)
  • Finishes (Drawing A102)
  • Mechanical Notes (Drawing M-501)
  • Electrical Details (Drawing E-501)
  • Fire Sprinkler Systems

• Bidders must acknowledge receipt of this amendment.

• The proposal submission deadline is now January 13, 2026.

• Bidders should review all government responses to vendor questions and any forthcoming addenda for updated requirements and specifications.

Amendment / Modification

This addendum supplements and amends the original Drawings and Specifications for the "Durham VA Healthcare System - Replace MRI 1.5T" project.

Key changes include:

• Added Keynote 2.54, which specifies the demolition of existing raised concrete slab.

• Revised Door Hardware for RF Shielding doors.

• Specifications: Section 08 34 46 - Radio-Frequency-Interference Shielding Door (specifically, revised door hardware).

• Drawings: Drawing A101 - Architectural Plans, Details, and Sections (added Keynote 2.54 for demolition of existing raised concrete slab).

• Receipt of this Addendum must be acknowledged on the Form of Proposal.

• Questions or comments should be directed to Brian Richardson at the VA.

Specifications / Technical Data & Forms / Attachments / Pricing Sheets

This document comprises detailed specifications for the "Replace MRI 1.5T" project at the Durham VA Healthcare System, alongside specifications for "Conductors and Cables for Electronic Safety and Security" systems. The core specifications cover a wide range of construction and installation requirements, including general site preparation, safety, security, and contractor responsibilities. Specific material requirements are detailed for cold-formed metal framing, metal fabrications, wood blocking, cementitious sheathing, cabinets, insulation, exterior insulation and finish systems, fluid-applied membrane air barriers, flashing, firestopping, joint sealants, and interior lighting. Electrical system requirements encompass grounding, bonding, panelboards, switches, circuit breakers, wiring devices, and wireways for radiology equipment. Plumbing system specifications include common work results, valves, vacuum systems, gas systems, HVAC piping, testing, commissioning, and controls. HVAC system requirements focus on ductwork, air outlets/inlets, insulation, and direct-digital control systems. Communications systems require installation, grounding, bonding, and testing of telecommunications infrastructure. Electronic Safety and Security (ESS) systems specifications detail the installation, connection, testing, and certification of conductors and cables for a functional ESS system, including conduit, boxes, wire types (UTP, coaxial, RS-232, RS-485, lock cable, fire alarm wire), installation methods, testing procedures, grounding, bonding, and integration with other security subsystems (CCTV, IDS, Access Control, EPPS). Fire alarm system requirements are also specified.

This document is critical for potential bidders involved in the "Replace MRI 1.5T" project. It provides comprehensive technical specifications for materials, construction methods, electrical, plumbing, HVAC, communications, and electronic safety and security systems. Bidders must thoroughly review these details to understand the exact requirements for materials, installation procedures, safety protocols, performance standards, and testing. Accurate comprehension is essential for accurate bidding, proper material selection, and successful project execution, ensuring compliance with government expectations, codes, and regulations.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for Project 558-CSI-400, "Replace MRI 1.5T" at the Durham VA Health Care System. The project involves construction services to prepare a specific room for the installation of a new 1.5T MRI machine. The estimated magnitude of construction is between $500,000 and $1,000,000.

• Scope of Work: Includes RF shielding, fire sprinkler system modifications, HVAC adjustments, and electrical/telecommunications work within Room 2 (FG184B) of Building 1.

• Architectural: Demolition of existing finishes, installation of new finishes per VA Imaging Services Guide, and RFI shielding.

• Mechanical: Demolition and reinstallation of HVAC components, including testing, adjusting, and balancing.

• Electrical/Telecommunications: Demolition and installation of power and data outlets and associated wiring for an MRI environment.

• Plumbing: Minor adjustments to existing oxygen and vacuum connections.

• Fire Protection: Demolition and installation of sprinkler heads and piping.

• ICRA Requirements: Barriers must conform to Infectious Control Risk Assessment requirements.

• Demolition/Installation: Exterior Insulation and Finish System (EIFS) removal and temporary weatherproof wall installation for MRI removal and installation.

• Noise/Vibration: Demolition and new construction involving loud noises and/or vibrations must be scheduled around patient scans.

• Codes and Standards: Compliance with Federal, local, NFPA, and VA numbered standards for construction.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: To be completed no later than 250 days after the Notice to Proceed.

• Work Hours: Construction to be performed during 2nd Shift (4:00 PM - 12:00 AM), Monday-Friday, to minimize disruption.

• Site Visit: December 2, 2025, at 10:00 AM EST.

• Questions Due: December 7, 2025, 10:00 AM EDT.

• Sealed Bids Due: January 6, 2026, 11:00 AM EST.

• Bid Opening: January 6, 2026, 11:00 AM EST at Hampton VA Medical Center, Network Contracting Office 6, Building 27.

• Bid Submission: Bids must be received by the designated office by the exact time set for opening. Late bids will not be considered.

• Bid Package Requirements: Includes General Information (Tab A) and Offer, Guarantee, and Certifications (Tab B), with specific forms and clauses to be completed.

• Total SDVOSB Set-Aside: This solicitation is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 236220, Commercial and Institutional Building Construction, with a Size Standard of $45 Million.

• Limitations on Subcontracting: Offerors must return the VAAR 852.219-75 Limitations on Subcontracting Certificate of Compliance.

• Magnitude of Construction: Between $500,000 and $1,000,000.

• Bond Requirements: Bid guarantee required if offer exceeds $150,000 (20% of bid/offer price or $3M, whichever is less).

• Wage Determination: Applicable Davis-Bacon Act wage rates for North Carolina, Durham County, are included.

Forms / Attachments / Pricing Sheets

This document contains the "100% Construction Documents" for the "Replace MRI 1.5T" project at the Durham VA Medical Center. It includes a comprehensive set of architectural, mechanical, electrical, and fire protection plans, as well as details and schedules.

• Title Sheet (T-100): Provides project overview, location, and lists all included drawing disciplines.
• General Notes (G-100): Outlines project requirements, contractor responsibilities, site conditions, safety, and coordination.
• Architectural Plans (A101, A102): Detail floor plans, finishes, elevations, and sections for the MRI replacement area.
• Mechanical Plans (MD101, MD102, M-101, M-102, M-501, M-701): Cover demolition and new installation of HVAC systems, including ductwork, piping, and controls.
• Electrical Plans (ED101, ED102, E-101, E-102, E-501, E-502, E-601, E-701, EC101, EC801): Detail power, lighting, raceway, and single-line diagrams for the project, including specific requirements for MRI equipment.
• Plumbing Plans (PD101, P-101): Show demolition and new installation of plumbing systems, including water, waste, and vent lines.
• Fire Protection Plan (FP-101): Outlines fire protection measures and system requirements.
• Details and Schedules: Provide specific construction details, equipment schedules, and panel schedules.

This document package is critical for potential bidders to understand the full scope of work, technical requirements, existing conditions, and proposed modifications for the MRI replacement project. It details all aspects of the construction, from demolition to final installation and commissioning, across all relevant trades.