Z2DZ--Project 538-18-101 Improve Water System - Legionella

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition, specifically a Brand Name Only Justification. It supports the acquisition of HACH Chlorine Analyzers and associated reagents.

• Acquisition Plan Action ID: 36C250-26-AP-0100
• Contracting Activity: Department of Veterans Affairs, VISN 10, Chillicothe VA Medical Center
• Project: 538-18-101 IMPROVE WATER SYSTEM TO REDUCE RISK OF LEGIONELLA CONTAMINATION AND PATIENT INJURY.
• Supplies/Services: Hach Single Parameter Monitoring Panel with SC4500 and CL17sc (5 Count) and Hach Free Chlorine Reagent Set for chlorine analyzer CL17/CL17sc (96 Count).
• Specification Reference: Section 22 05 19 & Plan Sheet 00-P002.
• Authority Cited: 41 USC §3304(a)(1) as implemented by FAR 6.302-1 (Only One Responsible Source).
• Reasoning: The existing water quality monitoring panels installed under a previous project (538-17-503) utilize Hach CL17 photometric chlorine analyzers. These analyzers are compliant with US EPA regulations and methods. Substituting a different analyzer would introduce complexity and potential safety risks due to different chemical reagents, impacting follow-on service contracts.

This document explains why the government intends to procure specific brand-name Hach equipment and reagents on a sole-source basis. Bidders should note that this justification is for "Other Than Full and Open Competition" and is related to the "Brand Name Only" requirement for HACH Chlorine Analyzers and associated reagents for the "IMPROVE WATER SYSTEM" project at the Chillicothe VA Medical Center.

Other / Unclassified

This document provides essential information regarding a mandatory site visit for an upcoming project.

• Date: April 14, 2026
• Time: 10:00 A.M. EASTERN STANDARD TIME (EST)
• Facility Location: Department of Veterans Affairs, Chillicothe VAMC, 17273 OH-104, Chillicothe, Ohio 45601
• Meeting Location: VA Building 21

All interested offerors are strongly encouraged to attend this site visit, as no other visits will be scheduled.

Solicitation / RFP / RFQ

This solicitation is for the "Improve Water System Legionella" project at the Chillicothe VA Medical Center (VAMC). The project involves demolition and construction to upgrade the domestic water system to address Legionella concerns. The estimated project magnitude is between $5,000,000.00 and $10,000,000.00.

• Demolition and construction for domestic water system improvements.

• Installation of thermostatic mixing valves for scald protection.

• Re-balancing of existing hot water recirculation loops and addition of new ones.

• Installation of ultraviolet treatment equipment.

• Installation of water monitoring equipment and integration with the Building Automation System (BAS).

• Relocation of the site domestic water storage tank and upgrade to tank instrumentation.

• Installation of new site water delivery equipment.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 840 calendar days from receipt of Notice to Proceed.

• Estimated Value: $5,000,000.00 - $10,000,000.00.

• NAICS Code: 238220 (Plumbing, Heat and Air-Conditioning Contractors).

• Small Business Size Standard: $45 Million.

• Proposal Submission Deadline: May 4, 2026, by 12:00 PM local time.

• Requests for Information (RFI) Deadline: April 17, 2026, by 2:30 PM EST.

• RFIs must be submitted via email to Stanley.burdine@va.gov.

• Evaluation Criteria: Bids will be evaluated on price.

• Offer Acceptance Period: 120 calendar days after the date offers are due.

• This solicitation is a 100% Small Business Set-Aside.

• Bidders must be verified SBA's Dynamic Small Business Search and registered in SAM at the time of offer and award.

• A site visit is scheduled and information is provided in the "SITE VISIT INFORMATION" attachment.

• Bid guarantee is required (not less than 20% of proposal price, not to exceed $3,000,000.00).

• Performance and Payment Bonds are required for awards over $30,000.00.

• Background investigations are required for contractor employees.

• Bidders must comply with Buy American statute requirements, with waivers for designated countries (excluding Bahrain, Mexico, Oman).

• Bidding materials (drawings, specifications, etc.) are available at www.sam.gov.

Form / Attachment / Pricing Sheet

This document comprises various architectural, civil, mechanical, and electrical drawings, along with a sheet index and riser diagrams, for the "Improve Water System to Reduce Risk of Legionella Contamination and Patient Injury" project at the Chillicothe VA Medical Center. It serves to detail the scope of work, existing conditions, and proposed modifications across multiple buildings.

• Sheet Index: Lists all drawings by discipline and building.
• Riser Diagrams: Illustrate domestic hot water (DHW) and domestic cold water (DCW) system layouts and flow, including pipe sizes, connections, and notes on demolition and new component installation.
• Building 210 Drawings: Include basement, first, and second-floor plans for plumbing systems (DCW, DHW, DHWR), along with riser diagrams.
• Building 211 Drawings: Feature plumbing plans for sub-basement, basement, and first floors, as well as riser diagrams. Also includes architectural plans detailing building code, occupancy, egress, and fire protection, and civil/utility plans for water main connections and site work.
• Building 256 Drawings: Contain architectural plans for demolition and new construction across three floors, plumbing plans for demolition and new installation, and utility notes for waterlines and storm lines. Mechanical demolition and new work plans detail the removal and installation of hydronic heating, exhaust fans, and intake louvers. Electrical demolition and new work plans outline the removal and installation of electrical equipment, conduit, wiring, lighting, and panels.
• Legends, Schedules, and Abbreviations: Provide definitions for symbols and equipment.

These drawings are critical for bidders to understand the full scope of the project. They provide detailed information on existing infrastructure, demolition requirements, new construction elements, system layouts (plumbing, mechanical, electrical), site utilities, and specific technical requirements. This comprehensive detail is essential for accurate bidding, material take-offs, construction planning, and overall project execution.

Specifications / Technical Data

This document provides detailed project specifications for the "IMPROVE WATER SYSTEM TO REDUCE RISK OF LEGIONELLA CONTAMINATION AND PATIENT INJURY" project at VAMC, Chillicothe, Ohio. It outlines the technical requirements for various construction elements, materials, and equipment.

• General Requirements: Includes safety, general intentions, bid item statements, construction security, alterations, disposal, protection of vegetation, as-built drawings, and historic preservation.
• Project Management: Details requirements for project schedules (CPM), shop drawings, product data, samples, and quality control plans.
• Environmental Controls: Outlines temporary environmental controls for pollution and damage, and construction waste management plans.
• Sustainable Construction: General requirements for sustainable building practices.
• Demolition & Abatement: Specifications for demolition, asbestos abatement, and lead paint removal and disposal.
• Concrete & Masonry: Requirements for cast-in-place concrete, masonry mortar, grouting, and unit masonry.
• Metals & Wood: Specifications for metal fabrications, rough carpentry, and non-structural metal framing.
• Thermal & Moisture Protection: Details requirements for thermal insulation, flashing, sheet metal, firestopping, and joint sealants.
• Openings: Specifications for hollow metal doors and frames, access doors, door hardware, and louvers/vents.
• Finishes: Requirements for gypsum board and painting.
• Plumbing: Covers common work results for plumbing, general motor requirements, piping (ductile iron, copper, stainless steel), fittings, valves, backflow preventers, meters, gages, and insulation.
• HVAC: Outlines common work results for HVAC, fans, motors, and unit heaters.
• Utilities: Materials and procedures for underground water distribution and storm sewer systems.
• Paving & Planting: Requirements for asphalt paving and landscape materials.
• Dewatering: Performance requirements for groundwater and surface water control during construction.

This document is critical for bidders to understand the precise technical standards, materials, equipment, and installation methods required for the project. Careful review is essential for accurate bidding and successful project execution. Compliance with all specified requirements is mandatory.

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform demolition and construction to improve the domestic water system and reduce the risk of Legionella contamination and patient injury.

• Demolition of dead-leg and unused fixtures.
• Installation of thermostatic mixing valves for scald protection.
• Re-balancing of existing hot water recirculation loops and addition of new ones.
• Installation of ultraviolet treatment equipment.
• Installation of water monitoring equipment and related instrumentation, integrated with the Building Automation System (BAS).
• Installation of a fiber optic backbone for the BAS.
• Demolition of abandoned equipment in Building 256.
• Relocation of the site domestic water storage tank, including valving and upgrade to tank instrumentation.
• Installation of new site water delivery equipment between the municipality water meter and the Building 256 pump room.

Not specified in the document.

Work to be performed in accordance with project design documents.

Other / Unclassified

This document is a "General Decision Number" (OH20260053) issued by the Department of Labor, effective January 2, 2026. It supersedes a previous decision (OH20250053) and provides prevailing wage rates and fringe benefits for various construction trades in Ross County, Ohio. The document specifies rates for building construction projects, excluding single-family homes and apartments up to four stories.

This document is crucial for bidders on construction opportunities in Ross County, Ohio, that are subject to the Davis-Bacon Act. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal labor standards. The document lists specific trades such as Asbestos Worker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Ironworker, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, and Welder, along with their corresponding hourly rates and fringe benefits. It also includes information on paid holidays and employer contributions to vacation pay. Additionally, it references Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors), which may apply to contracts awarded under this wage determination.