Z2DZ--Project 662-23-111 | Repair and Weatherize Parking Structure 211 Elevator

Amendment / Modification

This amendment extends the deadline for the receipt of offers for solicitation 36C26126R0035.

• The Hour & Date for Receipt of Offers is extended to 05-12-2026 12:00 PDT.

• A response to an additional RFI (Request for Information) is provided.

• All solicitation amendments must be acknowledged to be eligible for award.

• The deadline for offer submission has been changed.

• The proposal submission deadline has been extended.

• Offerors must acknowledge this amendment for eligibility.

• A new RFI response has been added.

Questions & Answers / Clarifications

This document provides clarification regarding the repair and weatherization of Parking Structure Elevator 05062026, specifically addressing concerns about rusted steel components within the hoistway.

• Issue: A bidder noted that not all visibly rusted steel within the hoistway appeared to be slated for replacement per the original bid specifications.
• Bidder Concern: The bidder expressed that all visibly rusted steel (including rails, rail brackets, sill angle supports, pit steel, car sling, platform, and machine supports) should be replaced for safe operation post-modernization, citing it as a significant safety concern.
• Government Response (A/E Concurrence): The A/E (Architect/Engineer) concurs that the Contractor should replace all visibly rusted steel within the hoistway. This includes, but is not limited to, rails, rail brackets, sill angle supports, pit steel, car sling, platform, and machine supports.

This clarification confirms that the scope of work for the modernization project will include the replacement of all visibly rusted steel components within the hoistway, aligning with the bidder's safety concerns and A/E recommendations. Bidders should ensure their proposals account for the replacement of these identified rusted components.

Questions & Answers / Clarifications

This document contains answers to questions submitted by potential bidders regarding the "Repair and weatherize the parking garage in B211" project (Solicitation # 662-23-111).

• Advanced Payment: The VA will not allow advanced payment. However, monthly progress payments may be considered for materials/equipment procured and stored on-site or at an approved off-site location, subject to Contracting Officer approval and specific conditions.
• QEI Inspection: The General Contractor is responsible for providing and paying for the certified third-party inspector.
• Staffing: The Quality Control Manager (QCM) must be a separate individual from the Superintendent; dual-hatting is not permitted. A dedicated, full-time Site Safety and Health Officer (SSHO) is required on-site during all hours of operation and must be a separate, qualified individual, not the Superintendent or QCM.
• Site Security: The contractor is responsible for securing the construction site. Alternatives to unarmed guards, such as secured fencing or lockable hoarding, may be proposed. A revised Site Security Plan is required within 3 days of the Notice to Proceed.
• Elevator Scope: Clarifications were provided regarding elevator components, including retaining and cleaning existing roller guide assemblies, painting pit buffers, not requiring a new elevator machine, and retaining existing cab light feeds and seismic box circuits. The elevator is on emergency power, and no battery backup is needed. Entrance frames are to be re-painted.
• Materials: Materials do not need to be non-proprietary; if a brand is named, it must adhere to the "or equal" principle.
• Site Visit: Bidders must contact the Contracting Officer to arrange a site visit for pictures of existing conditions.
• Laydown Area: The contractor will submit the laydown area layout after contract award for approval.
• Utilities: No water or electricity will be provided by the VA for contractor use.

These clarifications address specific requirements and potential ambiguities, impacting how bidders should plan for staffing, site security, material procurement, and elevator scope details. Bidders should review these answers carefully to ensure their proposals accurately reflect the project's requirements.

Amendment / Modification

This amendment extends the deadline for receipt of offers and provides responses to RFIs.

• Offer Receipt Date Extended: The deadline for submitting offers has been extended to May 12, 2026, at 12:00 PM PDT.

• RFI Responses Provided: Responses to vendor Requests for Information (RFIs) are included.

• New Clause Incorporated: FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (Deviation APR 2026)," has been added to comply with Executive Order (EO) 14398.

• The deadline for receipt of offers has been changed.

• FAR Clause 52.222-90 has been added.

• Bidders must acknowledge all solicitation amendments to be eligible for award.

• The deadline for offer submission is now May 12, 2026, 12:00 PM PDT.

• The new FAR clause requires contractors to avoid racially discriminatory diversity, equity, and inclusion (DEI) activities and to report any such activities by subcontractors.

Other / Unclassified

This document is a General Decision Number (GDN) from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for various construction trades across multiple counties in California. It includes rates for different modifications and effective dates, with specific breakdowns for various job classifications and their corresponding hourly wages and fringe benefits.

This document is crucial for any bidder on a federal or federally-funded construction project in the specified California counties. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act. Bidders must use these rates to accurately calculate their labor costs when preparing their proposals, ensuring compliance with federal labor laws. Failure to adhere to these prevailing wage rates can lead to contract violations and penalties.

Specifications

This document contains the specifications for the "Repair and Weatherize Parking Structure 211 Elevator" project at the San Francisco VA Medical Center. It details the technical requirements, materials, and procedures for the project. The specifications cover various aspects of construction, including:

• General Requirements: Outlines general project intentions, safety requirements, site investigation, and construction security.

• Divisions: Details requirements for various construction divisions, including:

  • General Requirements (Division 01)
  • Existing Conditions (Division 02)
  • Concrete (Division 03)
  • Metals (Division 05)
  • Thermal and Moisture Protection (Division 07)
  • Openings (Division 08)
  • Finishes (Division 09)
  • Conveying Equipment (Division 14) - specifically Traction Elevator Modernization.
  • Plumbing (Division 22)
  • Electrical (Division 26)

• Special Inspections: Specifies requirements for special inspections related to structural steel, concrete, masonry, wood, and other building components.

• Temporary Environmental Controls: Addresses requirements for managing environmental impact during construction.

• Construction Waste Management: Outlines procedures for managing and diverting construction waste.

• Sustainable Construction Requirements: Details mandates and policies for sustainable building practices.

• Demolition: Specifies requirements for the removal of existing structures and debris.

• Cast-in-Place Concrete: Provides specifications for concrete work.

• Structural Steel Framing: Details requirements for structural steel components.

• Metal Fabrications: Covers requirements for fabricated metal items.

• Flashing and Sheet Metal: Specifies requirements for flashing and sheet metal work.

• Joint Sealants: Outlines requirements for interior and exterior sealant applications.

• Hollow Metal Doors and Frames: Details specifications for hollow metal doors and frames.

• Aluminum-Framed Entrances and Storefronts: Specifies requirements for aluminum-framed entrances and storefronts.

• Door Hardware: Details requirements for door hardware.

• Glazing: Specifies requirements for glass and glazing materials.

• Interior Lighting: Outlines requirements for interior lighting fixtures.

• Exterior Lighting: Details requirements for exterior lighting fixtures, poles, and supports.

• Commissioning of Electrical Systems: Specifies requirements for commissioning electrical systems.

• Plumbing Insulation: Details requirements for insulation of plumbing systems.

• Facility Storm Drainage: Outlines requirements for storm drainage systems.

• Detailed specifications for materials, fabrication, installation, and testing of various building components.

• Compliance with numerous industry standards and codes (e.g., ASTM, ACI, ANSI, NFPA, IBC, NEC, etc.).

• Emphasis on quality control, safety, environmental protection, and sustainable construction practices.

• Submittals include shop drawings, product data, samples, test reports, certifications, and manufacturer's literature.

• Specific requirements for pre-construction meetings, site investigations, and quality control plans.

• This document serves as the technical specifications for the project, detailing all aspects of the construction work.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Good Faith Determination: Details potential penalties for non-compliance, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Compliance Verification: Offerors understand they may be required to provide documentation (invoices, subcontracts) to verify compliance during and upon completion of the contract.
• Cooperation: Offerors agree to cooperate fully and provide requested documents.
• Certification Section: A mandatory section for the offeror to complete, sign, and return with their bid, quotation, or proposal.

This form is critical for bidders. It must be completed, signed, and returned with the offer. Failure to provide this certification will render the offer ineligible for evaluation and award. Bidders must carefully review and understand the subcontracting limitations applicable to their specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Solicitation / RFP / RFQ

This solicitation is for the repair and weatherization of Parking Structure 211 Elevator at the San Francisco VA Medical Center. The project aims to refurbish the elevator and construct a vestibule to prevent future deterioration.

• Refurbishment of the existing elevator and shaft.

• Construction of a vestibule on the highest level to limit infiltration.

• Provision of all necessary materials, labor, tools, equipment, transportation, supervision, and administration.

• Use of Construction Management software (Submittal Exchange provided by the government, unless an acceptable alternative is used by the awardee).

• Development of a Master Project Schedule demonstrating critical path, float, and costs by definable feature of work.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: 180 calendar days from Notice to Proceed (NTP).

• Estimated Contract Period: Base POP Begin: 06-15-2026, POP End: 12-12-2026 (tentative, based on NTP).

• Proposals are due by 12:00 PM local time on May 1, 2026.

• Offers must be emailed to kayla.haruguchi@va.gov and daniel.jhun@va.gov.

• Subject line: "RFP 36C26126R0035 – Repair and Weatherize Parking Structure 211 Elevator".

• Email file size limit: 10MB per email; multiple emails are acceptable.

• Evaluation: Price Only, based on FAR Part 15. The Government intends to award without negotiations based on initial offers.

• Requests for Information (RFIs) are due by April 24, 2026, 12:00 PM PST.

• This acquisition is a total set-aside for certified/verifiable Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must have current SAM.gov registration and be verified as an eligible SDVOSB on the SBA Small Business Search website prior to evaluation and award.

• A Bid Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.

• Performance and Payment Bonds will be required from the successful offeror.

• A pre-proposal site visit is scheduled for Friday, April 17, 2026, at 11:00 AM PST.

• Wage Determination CA20260018 dated 01/30/2026 applies.

• NAICS Code: 236220, Size Standard: $45.0M.

Form / Attachment / Pricing Sheet

This document contains the architectural drawings for the "Repair and Weatherize Parking Structure 211 Elevator" project at the San Francisco VA Medical Center. It details the scope of work, including demolition plans, enlarged plans of the elevator lobby, exterior elevations, and specific details for doors, storefronts, and louvers.

• Drawing Index: Lists all sheets and their content.
• Site Plan: Shows the overall location and area of work.
• Demolition Plans (AD101): Outlines areas and elements to be removed, including existing doors, frames, and bollards.
• Enlarged Plans (AE101): Provides detailed layouts of the Level 4 elevator lobby, including new door and storefront installations.
• Elevator Scope, Door Schedule, Types & Details (A-601): Specifies elevator work, details door schedules, glazing types, storefront types, and installation details for frames, heads, and sills.
• Exterior Elevations (AE420): Shows existing and proposed exterior conditions of the elevator lobby.

These drawings are critical for bidders to understand the physical scope of the project, including the extent of demolition, the proposed new construction elements (storefronts, doors), and specific details related to the elevator lobby on the fourth floor of Parking Structure 211. They provide the visual and technical basis for estimating costs and planning the execution of the repair and weatherization work.

Form / Attachment / Pricing Sheet

This document is a certification form for contractors regarding safety and environmental compliance, specifically for Project 662-23-111, Repair and Weatherize Parking Structure 211 Elevator.

• OSHA Violations: Contractors must report the number of serious, willful, or repeat violations from OSHA within the last 3 years. Explanations are required for any violations. A disqualification occurs with four serious, one repeat, or one willful violation.
• EPA Violations: Contractors must report the number of serious, willful, or repeat EPA violations within the last 3 years. Explanations are required for any violations. A disqualification occurs with four serious, one repeat, or one willful violation.
• Insurance Experience Modification Rate (EMR): Contractors must provide their current EMR and support it with a signed letter from their insurance carrier on letterhead.
• Signature Block: Includes fields for Signature, Typed Name, and Title.

This form requires bidders to provide critical safety and environmental compliance information, including past violations and current insurance rates. Failure to meet the criteria outlined (e.g., number of violations, EMR support) may disqualify a contractor from consideration for this opportunity.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form. It is used by contractors to submit specific questions or request information regarding a project to the VA. It also serves as a template for the VA to provide responses and track RFI submissions.

• Contractor Name, Address, Phone/eMail
• Project Number, Project Name
• Solicitation Number (36C26126R0035)
• Reference to Drawings and Specifications (662-23-111)
• Section for Description of Problem or Information Being Requested
• VA Project Manager's Response Section, including VA Tracking #, Amendment No., VA Project Engineer/Manager, and Date.

This RFI form is relevant to bidders as it provides the official channel and format for submitting questions related to Solicitation No. 36C26126R0035, specifically concerning the "Repair and Weatherize Parking Structure 211 Elevator" project. It indicates that the project references Drawing and Specification set 662-23-111. Bidders should use this form to submit any queries they have about the project requirements or solicitation details.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Price Breakdown," is an Excel spreadsheet intended for bidders to provide a detailed cost breakdown for the "Repair and Weatherize Parking Structure 211 Elevator" project (Solicitation # 36C26126R0035, Project # 662-23-111).

The breakdown is organized by project divisions and specific work items, including:

• Project Management & General Requirements: Project Manager/QC, Superintendent/Safety, Mobilization, Project Schedules, Shop Drawings, Safety Requirements, Quality Control, etc.
• Construction Divisions: Demolition (Div 02), Concrete (Div 03), Metals (Div 05), Thermal and Moisture Protection (Div 07), Openings (Div 08), Finishes (Div 09), Conveying Equipment (Div 14), Plumbing (Div 22), and Electrical (Div 26).
• Cost Categories: Material, Equipment, Labor, and Total for each line item.
• Contractual Items: Bonds, Insurance, Home Office Overhead, and Profit.
• Totals: Sub-total and Project Grand Total.

Bidders must use this template to submit their pricing proposal. It requires a detailed itemization of costs across various project components and labor/material categories. This structured format ensures consistency in cost reporting and will likely be a key component in the evaluation of proposals.

Solicitation / RFP / RFQ

This is a pre-solicitation announcement for Project No. 662-23-150, "Repair and Weatherize Parking Structure 211 Elevator" at the San Francisco VA Medical Center. The Department of Veterans Affairs requires refurbishment of the parking structure's elevator and construction of a vestibule to mitigate weather-related deterioration. A draft Statement of Work (SOW), specifications, and drawings are attached for review.

• Refurbishment of the single elevator in Parking Structure 211.

• Construction of a vestibule to protect the elevator from weather.

• Work must be performed in accordance with the draft SOW and specifications.

• The magnitude of construction projects is estimated between $500,000 and $800,000.

• The solicitation will be a Request for Proposal (RFP).

• A formal Request for Proposal (RFP) will be issued around early April 2026.

• Proposal instructions, SOW, and specifications will be included in the RFP.

• Questions regarding this announcement must be submitted in writing to the Contract Specialist, Kayla Haruguchi (kayla.haruguchi@va.gov) and Contracting Officer, Daniel Jhun (daniel.jhun@va.gov).

• This procurement is a total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45M.

• PSC Code: Z2DZ (Repair or Alteration of Other Hospital Buildings).

• Potential Offerors must be registered in the System for Award Management (SAM) and have a current Online Representations and Certification Application on file.

• All information in this pre-solicitation announcement is a draft and subject to amendment(s).

• This announcement is for pre-solicitation purposes only; the actual solicitation documents will be issued later.