Z2DZ--Replace Failed Roofing B31 SPS Addition 538-26-202

Form / Attachment / Pricing Sheet

This document is an Abstract of Offers - Construction, used to record and summarize all offers received in response to solicitation 36C25026B0034 for the "538-26-202 Replace Failed Roofing B31 SPS Addition" project at the Chillicothe VAMC.

• Lists offers from multiple contractors (Bravia Services, Beckwith Services, Veterans Contracting Inc., CFF Consulting Inc., Panacea Construction Group, M1A1 Construction Services, CECOS Group, LLC, Brave One Contract Agency, The Wild Geese Group).
• Includes the solicitation number, project title, and issuing office.
• Records the "Base Bid" for each offeror.
• Details the "Bid Security" type and amount for each offeror.
• Indicates whether each offeror acknowledged amendments.
• Provides the "Unit Price" and "Estimated Amount" for each offer.

This abstract provides a direct comparison of the bids submitted by various contractors for the roofing project. Bidders can use this to understand the competitive landscape, the pricing of other offers, and to verify their own submission details against those recorded by the government.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid site visit related to Project 538-26-202, which involves a Replaced Failed Roof and B31 SPS Addition at the Chillicothe VAMC. The visit occurred on March 26, 2026, at 10:00 AM local time.

The sheet records the following information for attendees:

• Name
• Company Name
• Phone Number
• Email Address

This document lists the companies and individuals who attended the pre-bid site visit. This information can be valuable for bidders to understand who else is interested in the opportunity and potentially identify competitors or partners. It also serves as a record of engagement with the project.

Amendment / Modification

This amendment (0001) to Solicitation 36C25026B0034 makes the following changes:

• Posts RFI Responses: Includes attached responses to a Request for Information (RFI) related to Project 538-26-202 (Replace Failed Roofing B31 SPS at the Chillicothe VAMC).

• Publishes Site-Visit Roster: Attaches the sign-in roster from the site visit.

• Changes Bid Opening Date: The bid opening date and time are extended from April 21, 2026, at 10:00 AM to April 28, 2026, at 10:00 AM.

• Bid Opening Date and Time

• The deadline for submitting offers has been extended to April 28, 2026, at 10:00 AM.

• The bid opening location remains the same: Network Contracting Office 10, 3140 Governor's Place Blvd, Suite 210, Kettering, OH 45409.

All other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document is a tracker of questions submitted by potential bidders regarding Solicitation 36C25026B0034 for the "538-26-202 - Replace Failed Roofing B31 SPS Addition, Chillicothe VAMC" project, along with the VA's responses.

• Vapor Barrier & Adhesion: The VA will not amend specification section 07 01 50.19. Bidders must include means and methods for protecting the structure and achieving a dry deck surface in their bids. The selected system must comply with manufacturer recommendations and warranties. The roofing deck was saturated, and installation on saturated decking will result in unsafe conditions.
• Superintendent Employment: The Superintendent must be directly employed by the Prime Contractor, as per FAR 52.236-6.
• Superintendent On-Site: The Superintendent must be on site at all times while work is commencing (compliance with FAR 52.236-6).
• SSHO Employment: The Site Safety Health Officer (SSHO) does not need to be directly employed by the Prime Contractor but must comply with project specifications (section 01 35 26) and have credentials reviewed.
• SSHO On-Site: The SSHO is required for a minimum of once-daily inspections. Competent persons must be on site while work is being performed.
• Dual Roles (Superintendent & SSHO): A single individual qualified for both roles can assume both positions for this project due to its low complexity.
• Mandatory On-Site Roles: Site superintendent, SSHO, and competent persons.
• Project Start Date: Bids should aim for the earliest possible start post-award. The COR will not recommend NTP dates later than July 15th, 2026.
• Hazardous Materials: No known Asbestos Containing Material (ACM) or lead is present in the work areas.
• ICRA Requirements: Exterior only, as per project specifications. Contractor means and methods will dictate escalation if interior work is required.
• Tax Exempt: The contract is tax-exempt.
• Bid Submission: Bids are to be mailed to the contracting office listed on the Standard Form.
• Site Visit Sign-In: A site visit sign-in sheet is attached.

This RFI tracker clarifies several key requirements related to personnel, site conditions, and submission procedures. Bidders should ensure their proposals address these clarifications, particularly regarding the superintendent's employment, on-site presence, SSHO duties, and the handling of roofing deck preparation and protection. No changes to the specification section 07 01 50.19 were made.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the complete removal of the existing EPDM roofing system on the B31 SPS Addition and the installation of a new EPDM roofing system. The existing roof is failing due to adhesion issues between the insulation and the concrete deck, as well as potential problems with insulation "weighting" and roof penetrations.

• General Requirements: The contractor must adhere to a smoke-free campus policy and maintain professional conduct. All work must comply with industry standards, manufacturer specifications, and applicable building codes.

• Submittals: The contractor must provide a project schedule, product submittals, and a construction safety plan.

• Site Protection: Measures must be implemented to protect the building, surrounding property, and structures. A 6' high temporary fence is required for the lay-down yard.

• Construction Safety: Work must comply with Specification Section 01 35 26 (Safety Requirements), OSHA 1910, and OSHA 1926.

• Demolition and Removal: The existing EPDM membrane, insulation, flashings, and associated roofing materials must be removed down to the structural deck. Debris must be cleaned from the roof surface.

• Deck Inspection and Repair: The exposed structural roof deck must be inspected for deterioration. Damaged decking must be replaced at a pre-approved cost. All roof penetrations must be sealed to eliminate air leakage.

• New Roof System Installation: A new tapered polyisocyanurate insulation system must be installed to ensure proper drainage (1½" per foot slope). The first layer of insulation will be mechanically fastened, with subsequent layers fully adhered. A new 60-mil reinforced EPDM membrane system will be fully adhered. All accessories, including drip edges, termination bars, fasteners, and sealants, must be installed per manufacturer instructions. Approved pipe boots, collars, and pitch pockets for roof penetrations are required.

• Roof Accessories: Metal flashing, counter-flashing, and wall coping must be installed as required. Retrofit drain assemblies on existing roof drains are also required.

• Site Cleanup: All construction debris must be removed daily, and the site must be returned to its original condition upon project completion.

• Location: B31 SPS Addition, Chillicothe VA Medical Center, 17273 State Route 104, Chillicothe, Ohio 45601.

• Period of Performance: 75 calendar days, including all required submittals.

• Materials: Primary membrane is Carlisle Sure-Seal 60-mil Reinforced EPDM or equivalent. Insulation is tapered polyisocyanurate. Flashings and sealants are specified.

• Warranties: Roofing work is subject to FAR clause 52.246-21, "Warranty of Construction," extended to five years. A manufacturer's labor and material warranty is also required.

• Lightning Protection: The existing lightning protection system must be temporarily removed and re-installed. This work must be performed by a qualified electrician and re-certified.

Form / Attachment / Pricing Sheet

This document is a Position Designation Record for a "Contracted Construction Worker" position within the Department of Veterans Affairs. It outlines the sensitivity level, risk level, investigation type, and the form used for the designation.

• Position Title: Contracted Construction Worker
• Position Description: A contracted construction worker without network access, encompassing trades like HVAC, Electrical, and Carpentry.
• Designation: Non-Sensitive, Low Risk, Tier 1 Investigation, using Form SF 85.
• Summary: No national security duties or public trust duties selected.

This document may be relevant to bidders if the opportunity requires personnel to undergo specific background investigations or meet certain security clearance levels. It indicates the standard designation for this type of contracted role within the VA.

Solicitation

This solicitation is for the replacement of a failed roof on the B31 SPS Addition at the Chillicothe VA Medical Center. The contractor will be responsible for the complete removal of the existing EPDM roofing system and the installation of a new EPDM roofing system.

• Complete removal of the existing EPDM roofing system.

• Installation of a new EPDM roofing system in accordance with plans and specifications.

• All work must adhere to industry standards, manufacturer specifications, and applicable building codes.

• Contract Type: Firm-Fixed-Price.

• Period of Performance (POP): 75 calendar days from receipt of the Notice to Proceed.

• Estimated Cost: Between $500,000 and $1,000,000.

• Offers are due by 10:00 AM local time on April 21, 2026.

• Bids must be submitted to the address specified in Item 8 of the SF 1442.

• A site visit is scheduled for March 26, 2026, at 10:00 AM. Attendance is highly encouraged.

• Requests for Information (RFIs) are due no later than April 1, 2026, at 10:00 AM local time.

• Offerors must provide their CAGE Code, SAM.gov Unique Entity ID (UEI), Tax Identification Number (TIN), email address, and bid amount in SF 1442, Block 17.

• This solicitation is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Responding SDVOSBs must be classified as small business under NAICS code 238160 ($19.0 million size standard).

• Offerors must be registered and verified in https://certifications.sba.gov and https://sam.gov.

• Bidding materials (drawings, specifications, contract forms, amendments) are available at https://sam.gov.

• A bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds will be required for awards over $35,000 and $150,000, respectively.

• All contractor employees are subject to background investigations.

• VA Privacy Training is required for all workers.

• Contractors must enroll in E-Verify within 30 days of award.

• Annual influenza shots are required for staff performing work on campus.

• Offerors must submit information regarding past safety/environmental records and current Experience Modification Rate (EMR).

Form / Attachment / Pricing Sheet

These are construction drawings detailing the "Replace Failed Roofing B31 SPS Addition" project at the Chillicothe, Ohio VAMC. The drawings provide specific details and plans for the roofing work, including roof plans, lightning protection plans, and various construction details for different roofing components and penetrations.

• Roof Plan: Shows the layout of the existing roof, including drains, scuppers, vents, expansion joints, and areas requiring repair or replacement. It also indicates the location of photos taken on site.
• Lightning Protection Plan: Details the existing and proposed lightning protection system components, including terminals, grounding, and connections.
• Construction Details (EPDM-4, EPDM-8A, EPDM-17, EPDM-18, EPDM-24, EPDM-30): Illustrate specific installation methods for various roofing elements such as perimeter flashing, expansion joints, roof drains, pipe penetrations, scuppers, and lightning protection terminals. These details specify materials, attachment methods, and sealing requirements.
• Photos: Provide visual references of existing site conditions.

These drawings are critical for bidders to understand the scope of work, the specific materials and methods required for the roofing replacement, and the details of the lightning protection system. They outline the exact locations and types of repairs, replacements, and installations needed, which will directly impact bidding and execution of the contract.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Ross County, Ohio. It provides prevailing wage rates and fringe benefits for various labor classifications, as required by federal contracts subject to the Davis-Bacon Act.

• General Decision Number: OH20260053, effective 01/02/2026.
• Scope: Building construction projects (excluding single-family homes and apartments up to four stories).
• Classifications & Rates: Lists specific trades (e.g., Asbestos Worker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber, Roofer, Welder) with their corresponding hourly wage rates and fringe benefit amounts.
• Effective Dates: Various effective dates for individual classifications, generally ranging from 2022 to 2026.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage).
• Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use these prevailing wage rates to determine the minimum wages and benefits they must pay laborers and mechanics on federal construction projects in the specified area. This information is crucial for accurately estimating labor costs and ensuring compliance with federal regulations when preparing proposals.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project No. 538-26-202, titled "Replace Failed Roofing B31 SPS Addition." The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, intends to procure services for the complete removal of the existing failing EPDM roofing system on the B31 SPS Addition and the installation of a new EPDM roofing system at the Chillicothe VA Medical Center in Chillicothe, Ohio. The existing roof's adhesion failure between the insulation and concrete deck is noted, with potential contributing factors identified in an attached report.

• Complete removal of the existing EPDM roofing system.

• Installation of a new EPDM roofing system in accordance with plans and specifications.

• All work to be performed professionally, adhering to industry standards, manufacturer specifications, and applicable building codes.

• Contractor must provide all supervision, labor, materials, tools, and equipment.

• Estimated Period of Performance: 75 calendar days from Notice to Proceed.

• Estimated construction cost: Between $500,000 and $1,000,000.

• Bonding Requirements: Bid, Payment, and Performance Bonds will be required.

• Solicitation expected to be posted on SAM.gov on or about March 10, 2025.

• Proposals due approximately 30 days after solicitation posting.

• All documents (specifications, drawings) will be available electronically only.

• Offerors must monitor SAM.gov for updates and amendments.

• Questions must be submitted via email to matthew.curtis1@va.gov with the subject line "538-26-202 - Replace Failed Roofing B31 SPS".

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified as an SDVOSB in MySBA Certifications.

• Offerors must be registered and active in SAM.gov.

• Offerors must qualify as a small business under NAICS 238160 (Roofing Contractors) with a size standard of $19.0 million.

• The SDVOSB prime contractor or subcontractor must perform at least 85% of the construction work.

• All necessary licenses and permits for Ohio must be obtained.

• This is a Pre-Solicitation Notice only; a formal solicitation is not currently available.

• A one-time site visit will be scheduled and details provided in the solicitation; attendance is strongly encouraged.

• All amendments will be posted on SAM.gov.