Z2FE--Renovate B119 Catholic Chapel [552-22-201]

General Requirements / Specifications

This document outlines the general requirements and specifications for the "Renovate Catholic Chapel B119" project located at VA Dayton, Ohio. It details the administrative and procedural expectations for contractors undertaking this renovation.

• General Safety: Adherence to safety requirements as specified in section 01 35 26.

• General Intention: Complete site preparation, demolition, removal of existing structures, and furnishing of labor and materials for the renovation as per drawings and specifications.

• Bid Items: Includes a Base Bid for general construction and alterations, with two alternates that involve deleting specific plaster work and finishes.

• Site Visits: Available by appointment with the COR.

• Security: Comprehensive security plan including physical and administrative procedures, employee badges, site access control, photography restrictions, key control, and electronic information security.

• Operations & Storage: Confine operations to authorized areas, temporary buildings require COR approval, use of established roadways, protection of curbs/sidewalks, and maintaining clear access routes.

• Utilities: Maintain existing utility services, coordinate any necessary cuts or interruptions with the COR, and adhere to specific requirements for temporary heat, electricity, water, and fuel.

• Phasing: Contractor is responsible for developing a work plan and schedule detailing phasing, with coordination required with the COR.

• Restoration: Restore existing work that is altered, cut, or removed, and ensure all work is completed and undamaged. Repair any damage caused by contractor's workers.

• As-Built Drawings: Maintain and deliver two sets of as-built drawings in electronic format.

• Warranty Management: Develop and implement a warranty management plan, including a pre-warranty conference and specified warranty inspections.

• Construction Signage: Provide and maintain construction and safety signs as directed by the COR.

• Photographic Documentation: Provide comprehensive photographic documentation of construction progress, including specific requirements for image quality, indexing, and reporting.

• Period of Performance: Base Bid work to be completed within 577 calendar days after receipt of Notice to Proceed. Alternate No. 1 within 540 days, and Alternate No. 2 within 520 days.

• Drawings and contract documents are available from the website where the solicitation is posted.

• Not specified in this document.

• This document is dated 11-01-21.

Statement of Work (SOW) / Performance Work Statement (PWS)

To renovate areas within the Catholic Chapel Building 119 at the Dayton Veterans Affairs Medical Center (VAMC), making the building functional and active.

• Includes labor, material, equipment, and supervision for renovation of all floors and the crawlspace.

• Replaces critical infrastructure, addresses structural deficiencies, and updates systems.

• Specific tasks include demolition, architectural restoration, code-compliant electrical distribution, plumbing, lighting improvements, physical security, fire alarm and detection, modern communication systems, HVAC installation, and flooring reinforcement/replacement.

• All work is to be conducted in and around Building 119.

• Work must comply with listed Department of Veterans Affairs References, including Master Construction Specifications, Design and Construction Procedures, Standard Details and CAD Standards, Equipment Guide List, Seismic Design Handbook, Space Planning Criteria, Design Manuals, Barrier Free Design Guides, Minimum Requirements for A/E Submissions, Environmental Compliance Manual, and Boiler and Boiler Plant Operations.

• Contractors must be familiar with referenced guides and meet with the Contracting Officer (CO) and/or Contracting Officer's Representative (COR) to clarify expectations.

• Submissions must strictly adhere to Program Guide 18-15 Volume C and be provided for Government review.

• Not explicitly detailed, but implies adherence to industry standards and VA guidance.

• The work shall be completed within five hundred and seventy-seven (577) calendar days after the Contractor receives Notice to Proceed.

• Location: Dayton VAMC, 4100 West Third Street, Dayton, OH 45428.

• Quality Control: Contractors must submit construction schedules, quality assurance/control plans, and other associated plans. A site investigation is required to understand existing conditions.

• Discrepancy Resolution: In case of conflicts, the better quality, more stringent requirement, or greater quantity of work, as determined by the Government, shall supersede.

• Submittals: Government has 14 calendar days for review. Rejected submissions must be resubmitted with revisions. Contractors are responsible for their own quality control and design review to identify and correct errors before Government review.

Form / Attachment / Pricing Sheet

This document contains the "100% Drawings" for the "VA Dayton Renovate Catholic Chapel B119" project. It includes a comprehensive set of architectural, structural, civil, mechanical, electrical, plumbing, and technology plans and details.

• Architectural Drawings: Existing and new work plans, interior elevations, details, schedules, and finish plans.
• Structural Drawings: General notes, foundation plans, framing plans, and details.
• Civil Drawings: Site plans, grading plans, erosion control notes and details, utility plans, and profiles.
• Mechanical Drawings: Ductwork and piping plans, schedules, and details for HVAC systems.
• Electrical Drawings: Site plans, lighting plans, power and systems plans, and schedules.
• Plumbing Drawings: Drainage and distribution plans, schedules, and details.
• Technology Drawings: Telecommunication plans, details, and symbols.
• General Notes and Specifications: Comprehensive notes and specifications across all disciplines.

This document is critical for bidders as it provides the complete scope of work, design requirements, and technical specifications for the renovation of the Catholic Chapel at the VA Dayton Medical Center. It details all aspects of the project, including demolition, new construction, finishes, structural modifications, site work, and utility systems. Bidders must thoroughly review these drawings to understand the full extent of the project and prepare an accurate proposal.

Specifications / Form / Attachment / Pricing Sheet

This document comprises the technical specifications for the renovation of the Catholic Chapel B119 at the Dayton VA Medical Center. It is a "100% CD Submittal" and includes detailed requirements across various construction divisions, as well as specific component specifications.

• Project Scope: Renovation of Catholic Chapel B119. Includes a BASE BID and two ALTERNATES:
  • ALTERNATE NO.1: Deletes new plaster work/finishes in Sacristy 106 and Chaplain 105.
  • ALTERNATE NO.2: Further deletes new plaster work/finishes in Chapel 103, Alter 104, and Choir Loft 200.
• General Requirements (Division 01): Mandates web-based project management software, CPM scheduling, detailed submittal procedures, extensive safety regulations (APP, AHAs, SSHO/CP), Contractor Quality Control (CQC) plan, environmental controls, construction waste management, and sustainable construction practices.
• Existing Conditions (Division 02): Requires bidders to account for potential asbestos-containing materials (ACM) and lead-based paint. Assumes inaccessible materials are ACM. Includes geotechnical report data (allowable bearing pressure 4,000 psf). Details asbestos abatement and lead-based paint removal procedures.
• Technical Specifications (Divisions 03-23): Covers detailed requirements for Concrete, Masonry, Metals, Wood, Thermal & Moisture Protection, Openings, Finishes, Specialties, Furnishings, Plumbing, and HVAC.
• Specific Component Specifications: Includes detailed requirements for Steam and Condensate Heating Piping, Steam Condensate Pumps, HVAC Water Treatment, HVAC Ducts and Casings, HVAC Fans, Air Outlets and Inlets, Air Handling Units, Decentralized Unitary HVAC Equipment, Convection Heating and Cooling Units, Air Coils, Electrical Installations (medium and low voltage), Grounding and Bonding, Communications Systems (conduits, structured cabling, copper and fiber backbone/horizontal cabling, patch cords), Fire Detection and Alarm, Earthwork, Exterior Concrete Improvements, Sanitary Sewer Utilities, and Storm Sewer Utilities.

This document is critical for preparing a comprehensive and compliant bid. Bidders must thoroughly review all sections, particularly existing conditions (asbestos, lead paint, geotechnical), general requirements, and trade-specific divisions, to accurately estimate costs, timelines, and resource allocation. Adherence to specified materials, installation methods, testing requirements, safety protocols, and environmental regulations is mandatory.

Solicitation / RFP / RFQ

This solicitation is for the "Renovate Catholic Chapel Building 119" project at the Dayton VA Medical Center, located at 4100 W. Third St., Dayton, OH 45428. The project involves new construction, including architectural, mechanical, and electrical requirements as detailed in the Statement of Work (SOW), specifications, and drawings.

• Construction of new facilities.

• Compliance with all architectural, mechanical, electrical, and plumbing requirements.

• Adherence to the project's Statement of Work (SOW), specifications, and drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 577 calendar days from receipt of Notice to Proceed.

• Project Magnitude: Estimated between $2,000,000.00 and $5,000,000.00.

• Proposal Submission Deadline: January 22, 2026, at 12:00 PM Local Time (for RFIs).

• Site Visit: January 15, 2026, at 12:00 PM Local Time (highly encouraged, not mandatory).

• Offer Submission Deadline: February 4, 2026, at 12:00 PM EST.

• Bid Guarantee: Required, not less than 20% of the bid price, not to exceed $3,000,000.

• Performance and Payment Bonds: Required for awards over $30,000 (Payment Bond) and $150,000 (Payment and Performance Bonds), due within 10 days of award notification.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Responding SDVOSBs must be classified as small businesses under NAICS code 236220 and registered in SAM.gov and SBA's certification database.

• NAICS Code: 236220, Commercial and Institutional Building Construction.

• Small Business Size Standard: $45.0 Million.

• Bidding materials (drawings, specifications, contract forms, amendments) will be posted on www.sam.gov.

• No hard copy bidding materials are available.

• RFIs are due by January 22, 2026, 12:00 PM Local Time.

• Offerors must ensure their SAM.gov registration is current and accurate.

Form / Attachment / Pricing Sheet

This document is a "General Decision" which provides prevailing wage rates and their effective dates for various construction labor classifications in Montgomery County, Ohio. It is used to ensure that laborers and mechanics employed on construction projects covered by the Davis-Bacon Act are paid at least the locally prevailing wage rate.

• General Decision Number: OH20260093 (effective 01/02/2026)
• County: Montgomery County, Ohio
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Labor Classifications: Includes rates and fringes for various trades such as Asbestos Worker, Bricklayer, Electrician, Elevator Mechanic, Ironworker, Laborer, Painter, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, Carpenter, Cement Mason/Concrete Finisher, Drywall Hanger, Form Worker, and various equipment Operators.
• Paid Holidays: Lists specific holidays for which holiday pay is provided.
• Vacation Pay Credit: Details employer contributions to vacation pay based on employee service length.

Bidders on federal or federally-assisted construction projects in Montgomery County, Ohio, must use these wage rates to determine the minimum wages to pay their laborers and mechanics. Failure to comply can result in penalties. This document is crucial for accurate cost estimation and proposal development.