Z2NE--36C25926Q0297| Source Sought on Water Sand Filtration Media Repair & Refurbishment for Rocky Mountain Regional VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), is conducting market research (Sources Sought) to identify potential sources for Water Sand Filtration Media Repair & Refurbishment at the Rocky Mountain Regional VA Medical Center in Aurora, CO. This is for information and planning purposes only, not a solicitation. Responses are due by March 13, 2026, at 4:00 PM MT.
Purpose
This Sources Sought notice aims to determine the interest and capability of potential qualified sources, as well as their socioeconomic size classification, for the required services. The Government will use this information for market research and planning.
Scope of Work
The requirement involves a one-time service for the refurbishment and disinfection of cooling towers sand media filter tanks. Key tasks include:
- Vacuuming and removing approximately 10,000 lbs of existing wet sand/filter media.
- Proper disposal of spent media.
- Inspection of skids' underdrain for clogging.
- Installation of approximately 10,000 lbs of new filter media according to specifications.
- Verification and checking of all operating parameters.
- System start-up and training for VA employees.
- Testing to ensure full operation is restored.
- Submission of a detailed report. Services must be performed per Original Equipment Manufacturer (OEM) standards by qualified technicians.
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS Code: 221310 (Water Supply and Irrigation Systems)
- Place of Performance: Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling Street, Aurora, CO 80045.
- Anticipated Period of Performance: One-time service, to be completed within 30 days of award.
- Response Due: March 13, 2026, 4:00 PM MT
- Published: March 4, 2026
Information Requested
Interested companies must provide:
- Company Name, Address, Point of Contact (Name, Email, Phone), and Unique Entity ID.
- Indication if items are on Open Market or FSS Contract (with contract number if applicable).
- Delivery Time and Item Country of Origin/Manufactured.
- Eligibility for small business programs (e.g., SB, HUBZone, 8(a), SDB, WO, SDVOSB, VOSB, Large Business).
- Answers to specific questions regarding employee count (not exceeding 800 for NAICS 221310), engagement in retail/wholesale trade, ownership/possession of items, and supply of US-made end items. Companies are encouraged to submit capability statements, specifications, brochures, and past experience.
Special Requirements
Contractors must have skilled employees with prior experience in maintaining and changing Vortisand filter media, including a certified Vortisand field technician. They must also demonstrate experience with start-up and commissioning of these units. The contractor will provide all necessary labor, materials, supplies, tools, equipment, and supervision.
Additional Notes
This notice is for market research only and does not constitute a solicitation or commitment to award a contract. The Government will not pay for information submitted. Do not include proprietary, classified, confidential, or sensitive information in responses.