0618 (WIL) Orchard Mowing and Maintenance_Westfir OR

Solicitation / RFP / RFQ

This solicitation is for "Orchard Mowing and Maintenance" services for two seed orchard sites on the Middle Fork Ranger District of the Willamette National Forest. The primary objective is to cut grass within enclosed orchard areas to reduce fire risk, prevent the spread of undesirable vegetation, and maintain access to orchard seed trees.

• Orchard Mowing and Maintenance services.

• Services include cutting grass within enclosed orchard areas.

• Specific tasks involve reducing fire risk, managing undesirable vegetation, and maintaining access to seed trees.

• Anticipated contract type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years total.

• The contract is for "Orchard Mowing and Maintenance" (Product/Service Code: S208).

• Offer due date: March 27, 2026, at 1700 Eastern Standard Time.

• Quotes will be evaluated based on the lowest price technically acceptable (LPTA) criteria.

• Award will be made to the offeror representing the best value to the Government.

• Evaluation factors include: Relevant Past Performance, Technical Experience/Proposal, and Price. Past performance and technical experience/proposal are weighted equally to price.

• Offerors must provide a detailed explanation of their ability to perform the services and any exceptions to requirements.

• Questions are due by March 20, 2026, at 12:00 PM Pacific Time and should be emailed to Jennifer.olson2@usda.gov.

• NAICS Code: 561730 (Landscaping Services).

• The solicitation does not explicitly state a set-aside, but various small business categories are listed as options.

• The solicitation incorporates by reference numerous FAR clauses and provisions.

• Offerors are advised that the USDA intends to award without discussions, so any exceptions may cause the quotation to be found technically unacceptable.

• Delivery is required by November 13, 2026. Early deliveries will be accepted.

• Services will be performed at: USDA Forest Service, Oakridge Ranger District, Willamette National Forest, 46375 Highway 58, Westfir, OR 97492.

Solicitation / RFP / RFQ

This solicitation is for "Orchard Mowing and Maintenance" services at two seed orchard sites on the Middle Fork Ranger District of the Willamette National Forest. The primary objective is to cut grass within enclosed orchard areas to reduce fire risk and intensity, limit the spread of undesirable vegetation, and maintain access to orchard seed trees.

• Mowing services for Westfir Seed Orchard (21 acres) and Buckhead Seed Orchard (30 acres).

• Services are to be performed at the USDA Forest Service Oakridge Ranger District, Willamette National Forest, 46375 Highway 58, Westfir, OR 97492.

• Anticipated Award Type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years total.

• The government reserves the right to make multiple awards for different line items if it determines it to be in the best interest of the government, though the intent is to make one award.

• Offerors must provide pricing as requested in the attached "LaGrande Planting Project" spreadsheet, including any quantity price discounts and prompt payment discounts.

• Evaluation will be based on the lowest price technically acceptable (LPTA) criteria.

• The following factors will be used to evaluate offers: (1) relevant past performance, (2) technical experience and proposal, and (3) price. Past performance and technical experience/proposal will be equal to price.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach.

• Questions regarding the solicitation are due no later than March 20, 2026, at 12:00 PM Pacific Time, via email to Jennifer.olson2@usda.gov.

• Delivery is required by No Later Than November 13, 2026. Early deliveries will be accepted.

• No specific qualification requirements are stated for offerors, products, or services to be eligible for award.

• This solicitation incorporates numerous Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions by reference. Offerors are advised to review these carefully.

• The solicitation includes provisions for progress payments and contract closeout procedures.

Solicitation / RFP / RFQ

This solicitation seeks services for orchard mowing and maintenance on the Wallowa-Whitman National Forests, LaGrande Ranger District. The primary objective is to cut grass within enclosed orchard areas to reduce fire risk, limit the spread of undesirable vegetation, and maintain access to seed trees.

• Orchard Mowing and Maintenance services.

• Services include furnishing labor, equipment, supervision, transportation, operating supplies, and incidentals.

• Work will be performed on the Wallowa-Whitman National Forests, LaGrande Ranger District.

• This is a firm-fixed-price requirements contract.

• Anticipated award is one base year with four one-year option periods, for a total duration not to exceed five years.

• The contract is anticipated to be awarded as a result of this synopsis/solicitation.

• Offerors must submit pricing for all items to be considered responsive.

• Quotes will be evaluated based on the best value to the Government, considering price, past performance, and technical experience/proposal.

• Past performance and technical experience/proposal will be weighted equally with price.

• Technical acceptability will be rated as "acceptable" or "unacceptable."

• Offerors must provide a detailed explanation of their ability to perform the required services, addressing sections 3.0, 4.0, and 5.0 of the PWS.

• Offerors must also detail any requirements in the PWS that cannot be successfully accomplished.

• Questions regarding the solicitation are due by March 20, 2026, at 12:00 PM Pacific Time and should be emailed to Jennifer.olson2@usda.gov.

• The solicitation issue date is March 5, 2026, and the offer due date is March 27, 2026, at 1700 EST.

• The NAICS code is 561730.

• No specific set-aside is indicated in the provided pages.

• The USDA requires delivery of all items by November 13, 2026. Early deliveries will be accepted.

• Offerors are advised that the USDA intends to award without discussions, so any exceptions may cause the quotation to be found technically unacceptable.

Form / Attachment / Pricing Sheet

This document is an aerial project map detailing the locations and boundaries for the Middle Fork Seed Orchard Mowing 2026 project. It specifies two primary areas: Westfir Seed Orchard (21 acres) and Buckhead Seed Orchard (30 acres).

• Project Title: Middle Fork Seed Orchard Mowing 2026
• Locations: Westfir Seed Orchard and Buckhead Seed Orchard
• Areas: 21 acres for Westfir, 30 acres for Buckhead
• Map Features: Includes roads, streams, trails, and private land boundaries.
• Geographic Context: Located within the Willamette National Forest, Middle Fork District, with specific Township, Range, and Section details (T 21E R 2E Sec 1, 2, 11 and T 21E R 3E Sec 6).

This map is crucial for bidders to understand the physical scope and precise locations of the areas requiring mowing services. It provides essential spatial information for planning, site assessment, and potentially for developing mowing strategies and cost estimates.

Form / Attachment / Pricing Sheet

This document is a vicinity map illustrating the locations of the Westfir Seed Orchard and the Buckhead Seed Orchard within the Willamette National Forest, Middle Fork District, for the year 2026. It provides geographical context for the "Middle Fork Seed Orchard Mowing 2026" opportunity.

• Locations: Clearly marks the Westfir Seed Orchard (21 acres) and Buckhead Seed Orchard (30 acres).
• Geographic Context: Shows surrounding terrain, roads, water bodies (including a reservoir), and other points of interest.
• Legal Description: Provides township and range information (T 21E R 2E Sec 1, 2, 11 and T 21E R 3E Sec 6).
• Scale: Includes a map scale in miles.

This map is crucial for bidders to understand the physical locations and approximate acreage of the areas requiring mowing services. It helps in assessing the scope of work, planning logistics, and potentially estimating travel and equipment needs for the opportunity.

Form / Attachment / Pricing Sheet

This document is a project map for the Middle Fork Seed Orchard Mowing 2026. It provides a visual representation of the areas to be mowed.

• Location: Willamette National Forest, Middle Fork District, T 21E R 2E Sec 1, 2, 11 and T 21E R 3E Sec 6.
• Project: Middle Fork Seed Orchard Mowing 2026.
• Areas: Includes Westfir Seed Orchard (21 acres) and Buckhead Seed Orchard (30 acres).
• Map Features: Depicts roads, streams, trails, contour lines, and private land boundaries.
• Legend: Explains the symbols used for roads, streams, trails, items, and private land.

This map is crucial for bidders to understand the geographical scope and specific locations of the mowing work. It helps in visualizing the terrain, access points (roads, trails), and the boundaries of the orchards to be maintained, aiding in accurate bidding and operational planning.

Statement of Objectives

This contract procures services for mowing two seed orchard sites on the Middle Fork Ranger District of the Willamette National Forest. The primary objectives are to reduce fire risk and intensity, control the spread of undesirable vegetation, and maintain access to orchard seed trees.

• The Contractor will provide all labor, supervision, equipment, and incidentals for mowing.

• Vegetation to be mowed is primarily herbaceous with isolated patches of blackberry.

• Westfir Seed Orchard requires approximately 21 acres of mowing.

• Buckhead Seed Orchard requires approximately 30 acres of mowing.

• Georeferenced maps will be provided by the Government.

• Estimated Start Work Date: June 14, 2026

• Performance Time: 14 days (including weekends)

• Period of Performance (Base Year): June 14, 2026 through June 28, 2026

• Option Years: Available for 3 additional years (2027-2030), with specific date ranges provided.

• Location: Middle Fork Ranger District, Willamette National Forest, Lane County, Oregon.

• Work may be suspended due to wet conditions to prevent ground disturbance.

• Cut vegetation to a maximum height of 4 inches above the ground surface, excluding crop trees and vegetation with stumps 9 inches or greater.

• Ensure residual material does not accumulate in piles deeper than 4 inches.

• Minimize disturbance to areas reserved from mowing.

• Minimize ground disturbance; operations must stop if mineral soil is exposed.

• All equipment must be clean and free of seeds, soil, mud, and vegetation debris before entering National Forest lands.

• Proposed Project Plan: To be included with quote.

• Quality Control Plan: To be included with quote.

• Weekly Status Report: Weekly, starting from Notice to Proceed.

• Government will conduct visual inspections.

• Deficiencies must be corrected by the Contractor.

• Contractor is responsible for any damage to Government property.

• Invoices may be submitted for individual bid items after acceptance.

• A site visit is recommended.

• To obtain a key for fenced areas or for questions, contact Gary Jackson at gary.jackson@usda.gov or 541-782-5238.