10x Okuma Equipment Preventative Maintenance

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation N32253-26-Q-0011.

• Incumbent Contractor: Information regarding the incumbent contractor cannot be disclosed due to office policies and procedures.
• Updated Proposals: Updated proposals (quotes) can be submitted after the Questions and Answers are posted, provided they are submitted by the quote submission due date. Bidders should indicate if a revised quote supersedes a previously submitted one.

This Q&A clarifies submission procedures for updated quotes but does not appear to alter other requirements or deadlines of the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide manufacturer-trained certified technicians for the repair, annual preventive maintenance, calibration, and remedial service of specific OKUMA machinery at the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF).

• Repair three OKUMA Vertical Machining Centers, two OKUMA Thread Rollers, and five OKUMA Turning Centers to a fully operational condition.

• Provide annual preventive maintenance services in accordance with Original Equipment Manufacturer (OEM) guidelines.

• Perform remedial repairs as needed.

• Provide an inspection report after each service.

• Supply new, non-refurbished parts for preventive maintenance.

• Remedial repair parts will be issued via a separate purchase order.

• Manage and dispose of hazardous waste and scrap metals according to PHNSY & IMF guidelines.

• Include all labor, airfare, lodging, rental car, and per diem in the service cost.

• Two routine, 10-day, on-site preventive maintenance services per contract period.

• Inspection reports due no later than 1 week after service completion.

• All performance requirements must achieve 100% delivery and compliance.

• Period of Performance: Twelve months after award, on an annual basis, for the base and four option years.

• Place of Performance: Building 67, Shop 31, Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), Pearl Harbor, Hawaii.

• Technicians must be manufacturer-trained and certified, not sub-contractors.

• Only U.S. citizens and U.S. nationals are permitted to perform work.

• Contractor personnel must clearly identify themselves as contractors.

• Strict compliance with PHNSY & IMF policies regarding Portable Electronic Devices (PEDs) and photography is required.

• Contractor must implement a Quality Control Plan (QCP).

• Contractor must report labor hours via the Enterprise-Wide Contractor Manpower Reporting Application (eMCRA) at https://emcra.navy.mil.

• Security requirements include obtaining unescorted entry (green badge) to PHNSY & IMF areas, which involves a vetting process and submission of a Contractor Visit Request (VR).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide manufacturer-trained certified technician services for the repair, annual preventive maintenance, and remedial services for specific OKUMA machinery at the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF).

• Repair three OKUMA Vertical Machining Centers, two OKUMA Thread Rollers, and five OKUMA Turning Centers to a fully operational condition.

• Provide annual preventive maintenance, repair, calibration, and remedial service.

• Conduct on-site preventive maintenance services, including inspection reports.

• Supply new, OEM-specified parts for repairs and preventive maintenance.

• Manage all labor, tools, materials, supplies, equipment, and transportation.

• Handle hazardous waste and scrap metal disposal in accordance with PHNSY & IMF guidelines.

• Two routine, 10-day on-site preventive maintenance services per contract period.

• Inspection report due no later than 1 week after service completion, detailing work performed, identified problems, parts replaced, and equipment condition.

• Remedial repairs to be completed if possible during the on-site PM visit.

• All services must meet or exceed PWS requirements, as outlined in the Quality Control Plan (QCP).

• Performance Thresholds are 100% delivery and compliance for all listed requirements.

• Period of Performance: Twelve months after award, on an annual basis, for the base and four option years.

• Place of Performance: Building 67, Shop 31, Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), Pearl Harbor, Hawaii.

• Technicians must be manufacturer-trained and certified by the Original Equipment Manufacturer (OEM), and must be U.S. citizens or U.S. nationals.

• No sub-contract technicians are permitted.

• Contractor personnel must adhere to strict security requirements for unescorted entry and access to specific areas within PHNSY & IMF.

• Portable Electronic Devices (PEDs) are subject to strict policies.

• Contractor personnel must clearly identify themselves as contractors.

• Work hours are typically Monday-Friday, 6:30 a.m. to 3:00 p.m., with specific holiday observance rules.

• Contractor must comply with the Enterprise-Wide Contractor Manpower Reporting Application (e.g., https://emcra.navy.mil).

• Required attachments include Safety and Health Work Practices, Environmental Protection Guidelines, and Contractor Security Requirements.

Solicitation / RFP / RFQ

This solicitation is for "Okuma Equipment (10x) Preventive Maintenance Inspection and Remedial Services." The government is procuring preventive maintenance, repair, calibration, and remedial services for Okuma Vertical Machining Centers, Okuma Thread Rollers, and Okuma Turning Centers to ensure they are in fully operational condition.

• Annual preventive maintenance, repair, calibration, and remedial service for specified Okuma equipment.

• Provision of an inspection report of work performed, in accordance with the Performance Work Statement.

• Contractors must meet the requirements of all solicitation and award attachments.

• Contractors must possess a valid CMMC Level 1 self-certification at the time of offer submission and for the duration of the contract.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance for CLIN 0001: March 20, 2026, to March 19, 2027.

• Option Line Items extend performance annually through March 19, 2031.

• Funds are not presently available for this contract; obligation is contingent upon availability of appropriated funds.

• Offerors must complete blocks 17a and 30a/c on SF 1449.

• Offerors must fill in unit prices and total amounts for CLINs 0001, 1001, 2001, 3001, and 4001 on page 3.

• A detailed technical quote (not to exceed 8 pages) demonstrating knowledge and understanding of the PWS is required.

• An itemized price breakdown is required.

• Offers must be delivered via email only to colby.m.teruya.civ@us.navy.mil and evangeline.b.calaustro.civ@us.navy.mil. Email size limit is 35 MB.

• Offer Due Date: February 27, 2026, at 11:00 AM Local Time.

• Evaluation will be based on Technical Capability (Acceptable) and Price (Lowest priced technically acceptable offeror will be selected).

• This acquisition is UNRESTRICTED.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance).

• The solicitation incorporates FAR clauses by reference and in full text, including those related to payment, cybersecurity (CMMC Level 1), and contract administration.

• OPSEC Plan is not required.

Form / Attachment / Pricing Sheet

This document, "Contractor Safety & Mishap Information," is an enclosure (Enclosure (1)) to a Memorandum of Agreement (MOA) between the Navy and contractors working with the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). Its purpose is to collect essential safety and mishap information from contractors prior to the commencement of work.

• Contractor Information: Name, Contract Number, Project Title.
• Key Personnel: Contractor local representative and Local Government Representative overseeing the contractor, including their contact details.
• Work Description: A brief overview of the work to be performed and its location.
• Timeline: The estimated time frame for work accomplishment.
• Mishap Reporting: A designated point of contact for contractor mishap reporting.
• Hazard Mitigation: Identification of work processes that could affect other employees and the controls or preventive measures to be implemented.
• Safety and Health Plans: A list and copy of applicable safety and health plans, such as hazard communication, confined space, asbestos abatement, lead abatement, respiratory protection, and emergency response plans.

This form is crucial for bidders to understand the required safety and reporting protocols. It outlines the specific information the Navy requires from contractors regarding safety procedures, personnel, and hazard mitigation before work can begin. Bidders must be prepared to complete this form accurately and comprehensively as part of their contractual obligations.

Form / Attachment / Pricing Sheet

This document, "Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility," outlines the environmental compliance requirements for contractors performing work at the facility. It serves as a guide to ensure adherence to federal, state, and local environmental laws and regulations.

• Environmental Compliance: Emphasizes the importance of environmental protection and compliance with all applicable laws and regulations.
• Regulations: Lists specific federal, state, and local regulations, including CFR, HAR, and various permits (e.g., NPDES).
• Points of Contact (POC): Provides contact information for the PHNSY&IMF Environment Division (Code 106.3) for environmental matters.
• Contractor Environmental Manager (EM): Details the responsibilities, qualifications, and training requirements for the Contractor's EM.
• Environmental Records Binder: Specifies the need for maintaining training records, Environmental Protection Plans (EPP), and surveillance documentation.
• ECATTS Training: Outlines the mandatory Environmental Compliance Assessment, Training and Tracking System (ECATTS) training for the Prime Contractor's Project Manager and EM.
• Plan Submittals: Requires contractors to submit an environmental protection plan addressing various aspects like general information, hazardous materials, waste management, sampling, and more.
• Specific Environmental Areas: Covers detailed requirements for storm water controls, industrial wastewater, hydroblasting/sandblasting, construction and demolition waste, hazardous waste, non-regulated waste, fluorescent tubes, asbestos waste, PCBs, and recyclables.
• Reporting and Inspections: Mandates documented inspections, surveillances, and immediate reporting of non-compliances and spills.

This document is critical for any potential bidder to understand the extensive environmental compliance obligations associated with performing work at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility. Bidders must assess their capability to meet these stringent requirements, including personnel qualifications, training, plan development, waste management, and reporting. Failure to comply can result in significant penalties and project delays. The document highlights the need for proactive environmental management throughout the project lifecycle.

Form / Attachment / Pricing Sheet

This document outlines the Contractor Security Requirements for the Pearl Harbor Naval Shipyard (PHNSY) & Intermediate Maintenance Facility (IMF) Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas, and/or Other Sensitive Areas. It details the security protocols and requirements that contractors and their personnel must adhere to when performing work within these designated areas.

• Access Requirements: Specifies the need for U.S. citizenship for all personnel and outlines procedures for obtaining access badges (SACBs), including Red, Yellow, and White "Escort Required" badges.
• Personnel Screening: Details requirements for Facility Clearances (FCLs) and Personnel Clearances (PCLs) for access to sensitive areas.
• Visit Requests: Mandates the submission of Contractor Visit Requests (VR) at least three weeks prior to site visits.
• Vehicle Access: Outlines criteria for contractor vehicle access to the Controlled Industrial Area (CIA), including registration, company logos, and purpose of entry.
• Prohibited Items/Activities: Lists restrictions on photography, portable electronic devices (PEDs) in certain areas, and parking.
• Reporting Requirements: Details procedures for reporting lost/stolen property, requesting guard services, and notifying relevant authorities for work outside standard hours or for penetrations into restricted areas.
• Proof of U.S. Citizenship: Appendix (1) lists acceptable documents for verifying U.S. citizenship.

This document is critical for any bidder intending to perform work at PHNSY&IMF. It directly impacts personnel planning, security clearances, site access procedures, and operational logistics. Understanding these requirements is essential for accurate proposal development and successful contract execution, as non-compliance can lead to denial of access or other security violations.

Other / Unclassified

This document outlines the Operations Security (OPSEC) contract requirements for contractors working at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It defines OPSEC, the purpose of an OPSEC plan, and the contractor's responsibility in preventing the disclosure of sensitive information.

• OPSEC Plan Requirement: The document specifies whether an OPSEC Plan is required for the contract. In this case, the checkbox indicates that an OPSEC Plan is NOT required, but contractors must still adhere to basic OPSEC contract requirements.
• Contractor Responsibility: All contractors and subcontractors are responsible for avoiding inadvertent disclosure of unclassified or classified information.
• Critical Information (CI): Defines CI and provides examples of what constitutes CI, such as Personally Identifiable Information (PII), operation schedules, equipment capabilities, and facility details. It also prohibits the public disclosure of this information through various media channels.
• Consequences of Compromise: Emphasizes that disclosure of CI can lead to removal from the assignment, contract termination, criminal prosecution, and civil penalties.
• Controlled Unclassified Information (CUI): Outlines requirements for safeguarding and reporting any compromise of CUI.
• Personal Electronic Device (PED) Policy: Details restrictions and guidance on the use of personal electronic devices within the shipyard.
• Countermeasures: Lists actions contractors must take, including not posting sensitive information online, shredding sensitive documents, and reporting any unauthorized disclosures.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5689, Revision No. 27) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific geographic areas: American Samoa, Hawaii (County of Honolulu), and Johnston Island.

• Lists numerous occupations categorized by general occupational groups (e.g., Administrative Support and Clerical, Automotive Service, Health Occupations, Information Technology, etc.).
• For each occupation, it provides a code, title, and the corresponding minimum hourly wage rate.
• Notes that fringe benefits required follow the occupational listing.
• Includes specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage for federal contractors), outlining their applicability and requirements.
• Details provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Explains the conformance process for unlisted classifications and the use of Standard Form 1444 (SF-1444).

This wage determination is critical for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act in the specified locations. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees to be compliant with federal regulations. Failure to comply can result in violations of the Act and the contract.