137th SOW Family Zoo After Dark
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 137th SOW at Will Rogers Air National Guard (WRANGB) is seeking Event Coordination Services for the OKC ZOO After Dark Event on September 4, 2026. This is a Firm Fixed Price contract, issued as a Request for Quote (RFQ), and is a Total Small Business Set-Aside. Proposals will be evaluated using the Lowest Price Technically Acceptable (LPTA) method. Proposals are due June 22, 2026.
Scope of Work
The contractor will provide all personnel, equipment, supplies, and non-personal services to coordinate the OKC ZOO After Dark event for approximately 1500-2000 attendees. Key requirements include:
- Sole rental of the zoo for the event, covering all expenses until government acceptance.
- Providing meeting space for resource vendors, including outdoor spaces with tables and chairs, a breast-feeding room, first aid area, and restrooms.
- Providing one dinner meal per attendee (500 adults, 300 children) via a voucher system (not to exceed $17.00/adult, $13.00/child).
- Ensuring access to specific zoo attractions (Stingray Bay, Lorikeets, Carousel, Tram, Elephant presentation) at no additional cost.
- Providing zoo maps with event details and 5 Electric Convenience Vehicles for handicap assistance.
- Providing Kulture City Sensory Bags for Exceptional Family Member Program (EFMP) families.
- Ensuring two law enforcement officers are present.
- Providing parking at no additional cost to the government.
- Maintaining consistent communication with the Contracting Officer Representative (COR).
- Providing park access to vendors and resource providers 2 hours prior to the event.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Period of Performance: July 13, 2026, to September 4, 2026
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Submission Deadline: June 22, 2026, 3:00 PM CDT
- Published Date: June 4, 2026
Evaluation
Award will be made to the responsible offeror whose proposal is determined to be the Lowest Price Technically Acceptable (LPTA).
Additional Notes
- Solicitation Number: W50S8T26QA017
- NAICS Code: 561920 (Other Professional Services)
- Product Service Code: R499 (Other Professional Services)
- Offerors must be registered in the System for Award Management (SAM) database.