137th SOW Family Zoo After Dark

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Event Coordination Services for the 137th SOW's "OKC ZOO After Dark" event. The event is scheduled for Friday, September 4, 2026, from 5:30 PM to 9:30 PM CDT at the Oklahoma City Zoo. The contractor will be responsible for the entire event, including covering all expenses until final acceptance by the government.

• Provide event coordination services for the "OKC ZOO After Dark" event.

• Provision of space at the Oklahoma City Zoo for resource vendors, parking, and an evening meal.

• Cater to approximately 1500-2000 attendees.

• Provide one dinner meal per attendee (adults and children) with a voucher system, not to exceed $17.00 per adult and $13.00 per child.

• Ensure access to specific zoo attractions (Stingray Bay, Lorikeets, Carousel, Tram, Elephant presentation) at no additional cost.

• Provide zoo maps with event details.

• Provide 5 Electric Convenience Vehicles for handicap assistance.

• Provide Kulture City Sensory Bags for Exceptional Family Member Program (EFMP) families.

• Ensure adequate restroom availability and water stations.

• Provide two law enforcement officers (e.g., OKC PD, Sheriff's Department).

• The contractor will bear event expenses until government payment.

• Contract Type: Firm Fixed Price.

• Period of Performance: From July 13, 2026, to September 4, 2026.

• Estimated Value: Not explicitly stated, but the Size Standard is $20M.

• Quotes are due by June 22, 2026, 10:00 AM CDT.

• Emailed proposals are required.

• Award will be based on Lowest Price Technically Acceptable (LPTA) criteria.

• Evaluation will be conducted under FAR Part 12 (Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• This acquisition is a 100% Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM) to be eligible for award.

• No DPAS Rating is assigned.

• Contact Ryan Moehle or Jiyah Macgrath for information.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Event Coordination Services for the "OKC ZOO After Dark Event." The event is scheduled for Friday, September 4, 2026, from 5:30 PM to 9:30 PM CDT at the Oklahoma City Zoo. The contractor will be responsible for the sole rental of the zoo for the event and will cover all event expenses until final acceptance by the government.

• Provide all personnel, equipment, supplies, and non-personal services for the event.

• Coordinate the event for approximately 1500-2000 attendees, including children.

• Provide meeting space for resource vendors, including outdoor spaces with tables and chairs, a breast-feeding room, first aid area, and restrooms.

• Provide one dinner meal per attendee (500 adults, 300 children) with a voucher system, not to exceed $17.00 per adult and $13.00 per child.

• Ensure access to specific zoo attractions (Stingray Bay, Lorikeets, Carousel, Tram, Elephant presentation) at no additional cost.

• Provide zoo maps with event details.

• Provide 5 Electric Convenience Vehicles for handicap assistance upon request.

• Provide Kulture City Sensory Bags for Exceptional Family Member Program (EFMP) families.

• Ensure two law enforcement officers are present (e.g., OKC PD, Sheriff's Department).

• Provide parking at no additional cost to the government.

• Maintain consistent communication with the Contracting Officer Representative (COR).

• Provide park access to vendors and resource providers 2 hours prior to the event.

• Contract Type: Firm Fixed Price.

• Period of Performance: From July 13, 2026, to September 4, 2026.

• Estimated Value: Not explicitly stated, but the size standard is $20M.

• Submission Method: Emailed proposals are required.

• Submission Deadline: June 22, 2025, 10:00 AM CDT.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Award Consideration: Based on lowest price technically acceptable criteria.

• This acquisition is a 100% Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM).

• Solicitation Number: W50S8T26QA017.

• NAICS Code: 561920.

• Federal Supply Class: R499.

• Product Service Code: R499.

• Contact individuals for information: Ryan Moehle (Contracting Officer) and Jiyah Macgrath (Contract Specialist).