(2) 2026 Utility Terrain Vehicles Q0027

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for (2) 2026 UTVs, prepared in accordance with FAR Part 12. It serves as the sole solicitation, and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• The primary requirement is for (2) 2026 Polaris RZR Trail Ultimate + RT Kit and Winch - Utility Terrain Vehicles (UTV).

• Deliveries are to two locations.

• A firm-fixed-price contract is anticipated.

• The contract will be awarded to a single responsible source.

• Offerors must have an active entity registration in the System for Award Management (SAM.gov).

• Offers must include a completed total price for the Schedule of Items, a completed Attachment B Experience Questionnaire, and acknowledgement of any amendments.

• Offers must be submitted via email to shannon.warren-davis@usda.gov by 5:00 PM CST, May 27, 2026.

• Questions regarding the solicitation must be submitted to shannon.warren-davis@usda.gov by 5:00 PM CST, May 27, 2026.

• Quotes will undergo a preliminary pass/fail compliance check.

• Award will be based on the lowest price technically acceptable criteria. The lowest priced offer will be evaluated for Technical Acceptability and Past Performance.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 811111

• Small business size standard: $9M

• The document incorporates numerous FAR and AGAR clauses and provisions by reference.

• Key attachments include: Attachment A Terms and Conditions, Attachment B SOW, Attachment C Schedule of Items, and Attachment D Experience Questionnaire.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, specifically for (2) 2026 UTVs. It serves as the only solicitation, and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns, with the North American Industry Classification Standard Code being 811111 and a small business size standard of $9M.

• The primary requirement is for (2) 2026 Polaris RZR Trail Ultimate + RT Kit and Winch - Utility Terrain Vehicles (UTV).

• The document references several attachments that bidders must review:

  • Attachment A: Terms and Conditions (this document)
  • Attachment B: SOW
  • Attachment C: Schedule of Items
  • Attachment D: Experience Questionnaire

• A firm-fixed price contract is anticipated.

• The contract will be awarded to a single vendor.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Submissions must include a completed total price for the Schedule of Items, a completed Attachment B Experience Questionnaire, and acknowledgement of any amendments.

• Offers must be submitted via email to shannon.warren-davis@usda.gov by 5:00 PM CST on May 18, 2026.

• Questions regarding the solicitation are due by 5:00 PM CST on May 18, 2026, to shannon.warren-davis@usda.gov.

• Quotes will undergo a preliminary pass/fail compliance check.

• Award will be based on the best value to the Government, evaluated using a Lowest Price Technically Acceptable (LPTA) criteria.

• Evaluation factors include:

  • Price (fair and reasonable)
  • Technical Acceptability (rated "acceptable" or "unacceptable")
  • Past Performance (rated "acceptable", "neutral", or "unacceptable")

• This acquisition is a Total Small Business Set-Aside.

• All responsible sources may submit a quotation.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Specific FAR clauses are listed, including those related to commercial items, labor standards, and DEI compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure two (2) new 2026 Utility Terrain Vehicles (UTVs) for the USDA Forest Service (FS) Washington Office Law Enforcement Region 13 Subregion 8 to support law enforcement operations in forest environments.

• Acquisition of two (2) new, current production model UTVs.

• Outfitting each UTV with required protective accessories and operational equipment.

• Delivery of vehicles to specified USDA Forest Service Law Enforcement locations.

• Vehicles must meet manufacturer specifications, including non-OEM aftermarket items.

• All accessories must be fully installed and operational at delivery.

• Seller must provide 72-hour advance notice of expected delivery date and time.

• Delivery to USDA FS Region 13 SR 8 LE&I, 160 Zillicoa Street, Asheville, NC 28801.

• If the vendor is more than 100 miles from Asheville, NC, the vehicle will be delivered to the Asheville location.

Base Vehicle Requirements:

• Manufacturer: Any
• Model: Wolverine Any
• Model Year: 2026 (New, unused, current production)
• Engine: Minimum 847cc, liquid-cooled, fuel-injected
• Drive System: Selectable 2WD / 4WD with differential lock
• Transmission: Automatic CVT
• Fuel System: Electronic Fuel Injection (EFI)
• Steering: Electric Power Steering (EPS)
• Braking System: Hydraulic disc brakes
• Suspension: Independent front and rear
• Payload Capacity: Manufacturer standard minimum
• Towing Capacity: Manufacturer standard minimum

Required Installed Accessories:

• Engine: 875cc, 4-stroke DOHC, liquid-cooled, four-stroke, 75 HP, Direct injection, EFI, 9.5 gal fuel tank.
• Powertrain: Automatic CVT, High-performance AWD/2WD/Versa Trac turf mode.
• Dimensions: 50" wide, 110.9 inches (282 cm) in length.
• Suspension: Dual A-Arm with stabilizer bar, 10" min travel.
• Features: 50" trail rated, Premium high-performance LED headlights, 560W charging system, 2 bucket seats, Steering wheel, Electric reverse, 4-wheel hydraulic disc brakes, DC outlet + 12v power plug.
• Gauge type: Large instrument cluster (MPH, RPM, Fuel).
• Windshield: Required.
• Winch: Minimum 3500 lbs rated capacity, electric powered, dash or handlebar mounted controls, steel or synthetic rope.
• Mirrors: Compact, folding.
• Sub Frame Support: Rock Sliders, Steel.
• Bumper: High Coverage.
• Light: 10" Combo w/Harness.
• Front Skid Plate: Heavy-duty construction.
• Full Skid Plate Protection: Complete underside protection.
• Rear Front A-Arm Guards: Heavy-duty suspension protection.

Documentation Requirements:

• Operator manuals
• Maintenance and service manuals
• Warranty documentation
• Parts documentation (if available)
• Manufacturer Certificate of Origin (MCO)
• Training materials (if available)
• All COV titles and documents produced by vendor in original form will include owner: USDA FS Region 13 Subregion 8.
• Scanned copies of titles and documents to be emailed to rene.vandenheuvel@usda.gov, and originals mailed to the specified Roanoke, VA address.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" that outlines the specific product and quantities for which quotes are being requested. It serves as a pricing sheet for bidders to complete.

• Item 001: 2026 - Polaris RZR Trail Ultimate + RT Kit and Winch - Utility Terrain Vehicles (UTV)

• Unit of Measure: Each

• Estimated Quantity: 2

• Fields for "Total Cost per Quantity" and "Total" are provided for bidders to fill in.

• Separate lines for "Total Quoted Amount Without Delivery" and "Total Quoted Amount with Delivery".

• Bidders must include all applicable taxes and shipping costs in their quotes.

• The document specifies two delivery locations:

  • EN2468: Region 13 Subregion 8 Law Enforcement, 160 Zillicoa Street Asheville, NC 28801
  • EN6050: Region 13 Subregion 8 Law Enforcement, 160 Zillicoa Street Asheville, NC 28801

This document is critical for bidders as it details the exact item, quantity, and delivery points for which pricing is required. Bidders must accurately complete the pricing fields, including all associated costs, and submit their quote based on these specifications.

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire (Attachment F) required for the USDA Forest Service. It is designed to gather information from potential bidders regarding their experience and capabilities to perform a specific contract.

• Contractor Information: Name, address, telephone number, UEI, and email.
• Business Type: Selection of Company, Corporation, Co-partnership, or Individual.
• Experience: Years of experience in the relevant line of work, as a prime or subcontractor.
• Past Projects: Details of projects completed within the last three years, including contract amount, description, completion date, and contact information for the owner/person.
• Concurrent Commitments: Listing of current contractual commitments.
• Past Performance: Information on any failures to complete work or work completed under a performance bond.
• Organization and Staffing: Minimum and maximum number of employees, whether employees are on payroll, and progress rates.
• Key Personnel: Experience of principal individuals, including their position, years of experience, and magnitude/type of work.
• Equipment: List of equipment planned for use, including maintenance plans.
• Quality Control & Safety: Description of inspection, quality control, safety plans, and use of bio-based products.

Bidders must complete this questionnaire thoroughly to demonstrate their experience and qualifications. The information provided will be used by the Forest Service to assess the bidder's capability to perform the work contemplated by the solicitation. Failure to provide complete and accurate information may impact the evaluation of the proposal.