2026 HAFB WoW Air Show Sound & Visual

SOL #: FA820126R0005Combined Synopsis/Solicitation

Overview

Buyer

DEPT OF DEFENSE

Dept Of The Air Force

FA8201 AFSC OL H PZIO

HILL AFB, UT, 84056-5805, United States

Place of Performance

Hill Air Force Base, UT

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

Other Administrative Support Services (R699)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c708af7d978d4128b8c4eabba8d561a9/view

Timeline

Posted

Jan 29, 2026

Last Updated

Feb 10, 2026

Submission Deadline

Feb 16, 2026, 5:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Air Force is soliciting proposals for a turnkey Public Address (PA) and sound system for the 2026 Warriors Over the Wasatch Airshow at Hill Air Force Base, Utah. This is a Total Small Business Set-Aside opportunity. Proposals will be evaluated using a Lowest Price Technically Acceptable (LPTA) process. Proposals are due February 16, 2026, at 10:00 a.m. MST.

Scope of Work

The contractor will provide a complete, turnkey PA and sound system solution, including all necessary equipment, personnel, transportation, installation, operation, maintenance, and teardown. Key requirements include:

Providing high-quality, clear, and audible sound coverage for announcements, narration, and music.
Supporting Air Boss and announcer functions.
Comprehensive equipment package: full-range, self-powered speakers (placed at 90-120 ft intervals along a 2,500 ft crowd line with individual zone volume control), multi-channel audio mixer, dedicated Air Boss communication package (VHF radio), air-to-ground radio interface, elevated platform (100-200 sq ft trailer), weather equipment, and standalone, quiet power generators.
Qualified technicians/supervisors for all phases of the project.
Contractor responsibility for all transportation, lodging, sustenance, permits, licenses, and compliance with safety regulations.
Personnel requiring base access must undergo background checks.
Maintain adequate insurance coverage, including for weather cancellation/delay.

Contract Details

Contract Type: Firm Fixed Price
Period of Performance: June 25, 2026 (setup begins) to June 28, 2026 (teardown complete). Show operations are from June 26-28, 2026.
Place of Performance: Hill Air Force Base, Utah.
Set-Aside: Total Small Business (100%)
NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing)
Product Service Code: R699 (Other Administrative Support Services)

Submission & Evaluation

Questions Due: February 12, 2026, 12:00 p.m. MST.
Proposal Due: February 16, 2026, 10:00 a.m. MST.
Submission Method: Email proposals to susan.murphy.6@us.af.mil and odalys.molina@us.af.mil.
Evaluation: Lowest Price Technically Acceptable (LPTA). Offers will be reviewed for technical acceptability based on:
- Meeting minimum technical requirements.
- Past performance at similar events.
- Technical approach.
- Price will be evaluated only for technically acceptable offers, with award going to the responsible offeror with the lowest evaluated price.