2026 HAFB WoW Air Show Sound & Visual

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a complete, turnkey Public Address (PA) and sound system for the Warriors Over the Wasatch Airshow at Hill Air Force Base, Utah.

• Provide and maintain a PA and sound system for announcements, narration, and music.

• Ensure high-quality, clear, and audible sound coverage for the duration of the airshow.

• Support Air Boss and announcer functions.

• Includes equipment, personnel, transportation, installation, operation, maintenance, and teardown.

• June 26, 2026, to June 28, 2026 (inclusive of setup, show operation, and teardown).

• Setup must begin no later than June 25, 2026.

• Teardown and departure must be completed by end of day June 28, 2026.

• Hill Air Force Base, Utah.

• Specifically at the base of the airfield tower and along the airshow crowd line and airshow center.

• Specific layout details will be provided prior to the event.

• Comprehensive equipment package including speakers, amplifiers, mixers, microphones, computers, CD players, generators, and necessary wiring.

• Speakers: Full-range, self-powered, placed at 90-120 foot intervals along a 2,500 linear foot crowd line for maximum coverage, with individual zone volume control.

• Communication: Multi-channel audio mixer, dedicated Air Boss communication package (VHF radio), and an air-to-ground radio interface.

• Elevated platform: Approximately 100-200 sq ft trailer with safety rails and stairs for the announcer/Air Boss.

• Weather equipment: Mobile unit for wind speed and direction.

• Power: Standalone, quiet power generators.

• Personnel: Qualified technicians/supervisors for setup, operation, and maintenance, with sufficient tools and spare parts.

• Turnkey service: Includes setup, operations, and teardown.

• Frequency coordination: Provide a list of frequencies for review to avoid conflicts.

• Contractor is responsible for all transportation, lodging, and sustenance for personnel.

• Obtain necessary permits and licenses for operating on Hill AFB.

• Comply with all applicable safety regulations.

• Provide a point of contact for contract communication.

• Submit a detailed plan for setup, operation, and teardown.

• Provide full name, DOB, country of birth, and driver's license information for background checks for all personnel requiring access to Hill AFB.

• Ensure employees are free of felony/misdemeanor convictions that would deny access.

• Maintain adequate insurance coverage for liability, including weather cancellation/delay.

• Proof of insurance must be provided prior to the event start.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for commercial items and services for the 2026 HAFB WoW Audio and Visual requirement. It serves as the only solicitation, and no separate written solicitation will be issued. The acquisition is a 100% small business set-aside.

• The primary deliverable is an "Airshow Audio and Sound System" under CLIN 0001.

• The Period of Performance (PoP) is anticipated to be June 25, 2026 – June 28, 2026.

• The contract will be firm-fixed-price.

• Proposal Due Date: February 16, 2026, at 10:00 a.m. MST.

• Questions Due Date: February 12, 2026, at 12:00 p.m. MST.

• Quotes must be submitted via email to susan.murphy.6@us.af.mil and odalys.molina@us.af.mil.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Award will be made to the vendor with the lowest price that meets the Statement of Work requirements.

• This acquisition is a 100% small business set-aside.

• NAICS Code: 532490

• Product Service Code: R699

• The solicitation number is FA820126R0005.

• The attached "2026 Statement-of-Work - Airshow Audio & Sound" provides detailed requirements.

• Applicable provisions and clauses, including FAR 52.204-24 and DFARS 252.232-7006, are included.

Solicitation / RFP / RFQ

This solicitation (FA820126R0005) is for the FY26 Airshow Audio and Sound System. The contractor will provide a complete turnkey PA system solution for the Warriors Over the Wasatch Airshow.

• Provide a complete turnkey PA system solution.

• Contract Type: Firm Fixed Price

• Period of Performance: June 26, 2026 to June 28, 2026

• Estimated Value: Not explicitly stated, but the NAICS size standard is USD 40,000,000.00 Annual receipts.

• Proposal Submission Deadline: February 16, 2026, 10:00 AM local time.

• Evaluation Factors: The government will award to the responsible offeror whose offer conforming to the solicitation will be most advantageous, considering price and other factors. The evaluation factors include price, past performance at similar events, and technical approach. Technical and past performance, when combined, are approximately equal to cost or price.

• Small Business Type: Small Business

• Set-Aside Percent: 100%

• NAICS Code: 532490

• Size Standard: USD 40,000,000.00 Annual receipts

• The document includes numerous FAR and DFARS clauses related to contract administration, representations, certifications, and evaluation factors.

• The Statement of Work is provided as an attachment (dated January 27, 2026).