23rd Annual Symposium Hotel & AV Support
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy / Naval Postgraduate School (NPS) is soliciting proposals for Hotel and Audio Visual (AV) Support for its 23rd Annual Acquisition Research Symposium and Innovation Summit in Monterey, CA. This is a Firm Fixed Price (FFP) purchase order under Full and Open Competition. Proposals are due February 25, 2026, 09:30 AM PST.
Purpose & Scope
The opportunity supports the virtual "Accelerating Warfighting Capabilities" Acquisition Research Symposium and Innovation Summit, hosted by NPS, aimed at fostering dialogue on defense acquisition policy and modernization. The event will take place virtually via Microsoft TEAMS webinars from May 6-7, 2026, with practice sessions on May 4-5, 2026. The contractor will provide a venue and comprehensive AV support for an advanced technical command center.
Key Requirements
- Venue & Accommodation: Secure a single facility within a five-mile radius of NPS, Monterey, CA, featuring at least 4,600 sq ft of ballroom space for the command center. Provide a block of 15 sleeping rooms at the federal per diem rate ($199.00) for May 4-7, 2026, including free overnight parking and dedicated local reservation coordination.
- AV & Technical Support: Establish an advanced technical command center with specific AV equipment, monitors, headsets, and WiFi. Provide technical staff (U.S. Citizens, 2+ years experience, MS TEAMS trained) to manage government-provided MS TEAMS webinars for practice sessions and the live event, supporting two keynote addresses and twelve concurrent panel sessions daily.
- Event Coordination: Provide a dedicated event coordinator and a Symposium Facility Representative (SFR) to manage logistics and technical issues, including setup of tables, chairs, and banner hanging.
- Deliverables: An Event Execution Plan (within 30 days of award), confirmation of venue and room block, command center setup, conference space setup, AV technical support, and an Event/Facility Representative.
Contract Details
- Contract Type: Firm Fixed Price (FFP) purchase order.
- Period of Performance: Date of Award – May 10, 2026.
- Set-Aside: Full and Open Competition.
- Place of Performance: Monterey, CA.
Submission & Evaluation
- Evaluation Basis: Best Value Lowest Price Technically Acceptable (LPTA). Proposals must meet minimum technical requirements and not take exception to solicitation/PWS terms. Price will be evaluated for fairness and reasonableness.
- Technical Approach: Offerors must submit a detailed narrative demonstrating how PWS tasks will be accomplished, including resources, expertise, processes, and issue resolution. A drawing/diagram of the proposed conference space is also required.
- Price Quote: Provide separate quotes for hotel rooms (at per diem), conference space/accessories, and AV tech services in Excel format.
- Responsibility: The Government will assess responsibility per FAR Part 9, potentially requesting additional information (e.g., financial resources, past performance, security clearances).
- Questions Due: Two business days prior to the solicitation closing date, submitted via email to the primary contact.
- Offer Due Date: February 25, 2026, 09:30 AM PST.
Special Requirements
Contractor personnel must be U.S. Citizens, undergo OPSEC/counter-intelligence training, and require background investigations (NACLC or T3/T3R equivalent) for facility and IT system access. Contractor employees must identify themselves and wear appropriate identification.