354 CE Exhaust System Maintenance

SOL #: FA500426R0004Solicitation

Overview

Buyer

EIELSON AFB, AK, 99702-2200, United States

Place of Performance

Eielson AFB, AK

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

Miscellaneous Construction Materials (5680)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/15cd4f94fc6c4a00b364e2d96c6b2939/view

Timeline

Posted

Nov 20, 2025

Last Updated

Jan 26, 2026

Submission Deadline

Feb 13, 2025, 10:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The 354th Civil Engineer Squadron (CE) at Eielson Air Force Base, AK, has issued a Solicitation (FA500426R0004) for Exhaust System Maintenance services. This Total Small Business Set-Aside opportunity seeks contractors to provide comprehensive inspection, maintenance, and repair of kitchen ventilation, exhaust, make-up air, and heat recovery systems. Offers are due by December 15, 2025, at 01:00 PM Local Time.

Scope of Work

The contractor will furnish all labor, equipment, materials, supervision, tools, supplies, certifications, and transportation for services including:

Routine Cleanings: Monthly, quarterly, bi-annual, and annual cleanings of kitchen hood and duct exhaust systems, exhaust fans, roof areas, and associated components, adhering to NFPA 96 and OSHA standards.
Preventive Maintenance: Cleaning, adjusting, lubricating, tightening, and replacing wearable parts.
Inspections: Recurring inspections and detailed grease buildup inspections with digital photographic documentation.
Repairs: Identification and submission of recommended repairs (Letter of Recommended Repairs - LRR) for Government approval, additional repairs, and emergency repairs with a 4-hour response time.
Materials: Provision of washdown detergent and reimbursable parts & materials (with prior approval). Services must ensure normal, continuous, and safe operation of systems at Eielson AFB. Winter exclusion applies for exterior cleaning from November 1 to March 31 if access is limited.

Contract Details

Solicitation Number: FA500426R0004
Contract Type: Implied Firm Fixed Price (FFP) for most services, with reimbursable elements.
NAICS Code: 561790 (Other Services to Buildings and Dwellings)
Size Standard: $9,000,000.00
Period of Performance: Base Year (Feb 2026 - Jan 2027) plus four Option Years (Feb 2027 - Jan 2031).
Place of Performance: Eielson Air Force Base, AK.

Eligibility & Submission

Set-Aside: This acquisition is a Total Small Business Set-Aside.
Personnel Requirements: Contractors must be certified by the International Kitchen Exhaust Cleaning Association (IKECA) with a minimum of three years of experience.
Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the solicitation. Invoices and receiving reports are to be submitted via Wide Area WorkFlow (WAWF). A Pricing Worksheet (Attachment 4) must be completed. Quotes must be valid for 90 days.

Evaluation Criteria

Award will be based on a Subjective Tradeoff Technically Acceptable (STOTA) approach, considering Technical capability, Past Performance, and Price. Technical and Past Performance are considered of higher importance than Price.

Technical: Evaluated on a pass/fail basis, including Technical Certifications and Compliance, and Service Call Response Time.
Past Performance: Assessed for recency and relevancy, resulting in a confidence rating.
Price: Total Evaluated Price (TEP) calculation, which incorporates option prices and may include a price realism analysis. The government reserves the right to award to other than the lowest price.