36C25526Q0102 CAT6a Cable Pull - KC VAMC

Amendment / Modification

This amendment to Solicitation 36C25526Q0102 provides Questions & Answers (Q&A) related to the CAT6a Cable Pull project at the Kansas City VAMC. It also confirms the quote due date and time.

• The document primarily serves to provide clarifications and answers to vendor questions, impacting the understanding of various sections of the original solicitation and SOW.

• The deadline for quotes remains January 20, 2026, at 11:00 a.m. Central.

• Key clarifications include:

  • Payment for cable work will be in 12 monthly payments per 50 unit block of work completed.
  • The contract will be Firm-Fixed-Price.
  • Cat6a cable for patient monitoring is orange; all other drops are blue.
  • New patch panels are not required.
  • Drawings will be provided upon request to the awardee.
  • Materials for HEPA carts and containment are contractor-furnished.
  • PCRA/ICRA approval timeline is 6 working days.
  • Minimal storage space is available on site.
  • Data racks and patch panels will be provided by the Government.
  • Drawings are available upon request from the awardee.
  • Patient monitoring cable is orange; all other drops are blue.
  • New construction areas may require vendor to install conduits and boxes per building code.
  • Vendor may be required to work off hours and weekends.
  • All pass-throughs require Hilti Sleeve 4 inch.
  • Preexisting trays or J hooks should be used for raceway.
  • A 50-unit block of work is defined as 50 individual runs on a standardized pull list.
  • ATTACHMENT A (Monitoring) and ATTACHMENT B (Site Visit Attendees) are included.

Amendment / Modification

• This amendment clarifies that the solicitation is a 100% SDVOSB Set-Aside.

• It confirms there are no other changes to the solicitation.

• The due date for quotes remains January 20, 2026, by 11:00 am Central.

• Solicitation notice information on SAM.gov.

• Proposal deadlines and requirements remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for the installation of approximately 800 Cat6a Ethernet cables over a five-year period in hospital environments at the Kansas City VA Medical Center. The project involves adhering to infection control requirements, managing fire penetrations, and performing core drilling and conduit installation. The cable pulls are specifically for medical equipment or clinical system installations.

• Installation of approximately 800 Cat6a Ethernet cables over five years (250 in the first year, 125 in subsequent years), including terminations, testing, and certification.

• Adherence to current industry standards and best practices for hospital environments.

• Strict adherence to infection control protocols, including Pre-Construction Risk Assessments (PCRAs) and Infection Control Risk Assessments (ICRAs).

• Performance of fire-stopping and core drilling in compliance with local fire codes and safety guidelines.

• Installation of firestop Speed Sleeves with at least 50% future expansion.

• Demolition of existing cables for 50% of cable pulls.

• New installations, including raceway, penetrations, and fire protection, for 10% of cable pulls.

• Coloring and labeling of all cables according to their specific application.

• Deliverables include monthly progress reports, an annual summary report, and a final project report.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period plus four option periods, totaling approximately five years.

• Estimated Value: Not explicitly stated in the provided sections.

• Proposal Submission: Offers must be submitted by the exact time specified in the solicitation. Specific formatting instructions are provided, including no colorful logos and using a 12pt Times New Roman font. Key submission components include:

  • Signed SF 1449 with receipt time.
  • Completed Contractor's portion of the Contract Administration Data page.
  • Acknowledgment of Solicitation Amendments.
  • Completed VAAR Clause 852.219-75 Certification.
  • Completed Federal Acquisition Regulation (FAR) Clause 52.212-3 representations and certifications.
  • Attachment 2-FACTOR 1-TECHNICAL CAPABILITY (detailed summary of experience, equipment, and plan).
  • Attachment 3-FACTOR 3-PRICE (Section B.3 Cost/Price Schedule).

• Evaluation Criteria: Offers will be evaluated based on Technical Capabilities, Past Performance, and Price.

• Key Deadlines:

  • Offer Due Date: January 20, 2026, 11:00 AM CST.
  • Question Period Ends: January 14, 2026, 11:00 AM CT.
  • Site Visit: January 6, 2026, 9:00 AM Central.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• All questions must be submitted via email to teresa.cabanting@va.gov. Telephonic questions will not be accepted.

• Offerors are urged to inspect the site where services are to be performed.

Solicitation / RFP / RFQ

This solicitation is for the installation of approximately 800 Cat6a Ethernet cables over a five-year period at the Kansas City VA Medical Center. The project involves adhering to infection control requirements, managing fire penetrations, and performing core drilling for conduit installation. The cable pulls are specifically for medical equipment or clinical system installations.

• Install approximately 800 Cat6a Ethernet cables over five years (250 in the base year, 125 in each subsequent option year), including terminations, testing, and certification.

• Adhere to current industry standards and best practices for hospital environments.

• Implement stringent infection control measures and follow hospital-specific guidelines.

• Perform and manage fire penetrations in accordance with local fire codes.

• Conduct core drilling as necessary, with 50% of cable pulls involving demolition of existing cables and 10% requiring new installations (raceway, penetrations, fire protection).

• Install firestop Speed Sleeves with at least 50% future expansion.

• Deliverables include monthly progress reports, an annual summary report, and a final project report.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Period (01-30-2026 to 12-29-2027) plus four Option Periods.

• Estimated Value: Not explicitly stated, but the structure suggests a multi-year contract.

• Proposal Submission: Offers must be submitted by the due date of January 20, 2025, at 11:00 AM CST.

• Key Deadlines: Question period ends January 14, 2026.

• Evaluation Criteria: Technical Capabilities, Past Performance, and Price.

• Submission Instructions: Offers must be submitted as PDF documents, without colorful logos or special pages. Pricing must be in Section B.3. Specific attachments are required for Solicitation and Amendments, Technical Capability, and Price.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• All questions must be submitted via email to teresa.cabanting@va.gov. Telephonic questions will not be accepted.

• A site visit is scheduled for January 6, 2026, at 9:00 a.m. Central at the Kansas City VAMC Freedom Pavilion.