3895--ASPHALT SEALER l EKH(VA-26-00048071) 589-26-2-7628-0010
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Colmery O'Neil VA Medical Center in Topeka, Kansas, is soliciting proposals for a Firm Fixed-Price contract to procure one Self-Propelled Asphalt Sealer machine with attachments. This acquisition aims to improve grounds maintenance efficiency, reduce reliance on rented or outsourced services, and conserve departmental resources. This is a Total Small Business Set-Aside.
Scope of Work
The requirement is for a new, "brand name or equal" asphalt sealant applicator machine with a minimum 340-gallon capacity, 35 BHP electric-start engine, dual rear-wheel hydrostatic drive, and dual front-wheel power steering. Key features include hydraulic agitation, a squeegee frame, a speed of 0-7 mph, capability on 20% grades, a fail-safe braking system, and a hydrostatic transmission rated for 50 HP or higher. It must also include an emergency stop button, a minimum 19-gallon water tank with an electric pump, a 2-inch drum valve, a material transfer pump, and a 125-inch rear squeegee.
Associated services include a minimum one-year full warranty, delivery and installation at the VA campus, a complete parts manual, access to an authorized service center within 50 miles of Topeka, and training for Grounds Department staff on operation, service, and maintenance. Refurbished or used equipment is not acceptable.
Contract Details
- Contract Type: Firm Fixed Price
- Period of Performance: May 25, 2026, to November 27, 2026
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
Submission & Evaluation
- Questions Deadline: May 14, 2026, 8:00 AM CT
- Quote Submission Deadline: May 20, 2026, 10:00 AM CT
- Submission Method: Email to lisa.buchanan1@va.gov
- Evaluation Criteria: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are considered equal to Price.
- Required Documents: Signed SF-1449, completed Price Schedule, Acknowledgement of Amendments, Representations and Certifications (SAM or FAR 52.212-3), and a Technical Response (narrative, subcontractor list if applicable, certifications/licenses, OEM distributor letter).
- Eligibility: Offerors must be registered in SAM and provide an authorized distributor letter from the Original Equipment Manufacturer (OEM). SDVOSB/VOSB offers must complete VAAR 852.219-76.
Point of Contact
For general inquiries, contact Erika M Kobulnicky at erika.kobulnicky@va.gov. For quote submissions, use lisa.buchanan1@va.gov.