4110--763_Refridgeration Equipment_VA CMOP Lancaster_36C77026Q0117 Lancaster Fridge/Freezer Containers and trailers

Statement of Work (SOW) / Performance Work Statement (PWS)

The Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) in Dallas, TX, requires the replacement of its existing 20-foot freezer trailer with a new 40-foot freezer trailer. This is to support the storage of ice for perishable medications and cold-chain materials.

This is a firm-fixed-price, turnkey project. The contractor shall provide all personnel, labor, materials, equipment, and services for the complete replacement. Key tasks include:

• Disconnecting and terminating existing electrical services.

• Reclaiming refrigerants from the existing unit and preparing it for transport.

• Removing the existing freezer trailer and relocating it on-premises.

• Installing a new 40-foot refrigerated shipping container with a roll-up door, capable of operating between -40 to 86 degrees Fahrenheit (setpoint 0 degrees Fahrenheit).

• Positioning the new container level with the dock door.

• Ensuring refrigeration equipment is accessible from the exterior.

• Installing a new transition plate for smooth pallet movement.

• Installing weatherproof and insulated flashing around the container and building.

• Ensuring the existing dock door can be fully closed.

• Installing new electrical power and control circuits, including a new 100-amp, 480V, 3-phase, 12-circuit panelboard.

• All work must comply with Original Equipment Manufacturer (OEM) specifications and applicable codes.

• New parts and materials must be used; rebuilt or remanufactured parts are not acceptable.

• A minimum one-year warranty on parts, labor, and workmanship is required, with a four-year warranty on parts.

• Quality control program to ensure contract requirements are met.

• Compliance with OSHA safety standards.

• Timely response to complaints (within 24 hours).

• The period of performance shall not exceed 90 calendar days from the date of contract award.

• Work must be scheduled and performed in coordination with the Contracting Officer’s Representative (COR) to avoid interference with CMOP production operations.

• Work hours are typically Monday-Friday, 6:00 a.m. to 12:00 a.m. (midnight). Weekend or off-shift work may be required and approved.

• A pre-proposal site visit is strongly recommended to verify existing conditions.

• Offerors may propose an alternate completion schedule, subject to Government acceptance.

• All electrical work must comply with local permits and inspections.

• Contractor is responsible for all lifts, forklifts, rigging, and transportation.

• Deliverables include equipment submittals, shop drawings, testing reports, O&M manuals, warranty certificates, and inspection approvals.

Solicitation / RFP / RFQ

This solicitation seeks proposals for a firm-fixed-price, turnkey project to replace the existing 20-foot freezer trailer with a new 40-foot freezer trailer and install a new 40-foot refrigerated container with a backup refrigeration system at the Department of Veterans Affairs Consolidated Mail Outpatient Pharmacy (CMOP) in Lancaster, TX. The purpose is to support the storage of ice for perishable medications and associated cold-chain materials.

• Freezer Replacement: Installation of a new 40-foot freezer trailer, including disconnection of existing electrical services, removal and relocation of the old unit, installation of the new unit, transition plate, and weatherproof flashing. The new freezer must operate between -40 to 86 degrees Fahrenheit, with a normal operating temperature of 0 degrees Fahrenheit.

• Refrigerated Container (Cooler) Installation: Installation of a new 40-foot refrigerated container with a backup refrigeration system. This includes leveling the container on a trailer, installing a transition plate, weatherproof flashing, and ensuring the existing dock door can close fully. The container must operate between -40 to 86 degrees Fahrenheit, with a normal operating temperature of 40 degrees Fahrenheit. A backup evaporator and condenser are required.

• Electrical Installation: Installation of new electrical power and control circuits, including a new 100-amp, 480 V, 3-phase, 12-circuit panelboard for the freezer and connection to existing panels for the cooler. All electrical work must comply with local permits and inspections.

• Deliverables: Equipment submittals, shop drawings, startup/testing reports, O&M manuals, warranty certificates, and copies of permits/approvals.

• Warranty: Minimum one (1) year parts, labor, and workmanship; four (4) years on parts.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Freezer replacement: 90 calendar days from award. Refrigerated container: 120 calendar days from award.

• Submission Deadline: June 1, 2026, at 09:00 AM CDT.

• Submission Method: Email to Michael.McAlhaney@va.gov.

• Required Documents: Signed SF 1449, Excel Price Schedule, Technical Information (product data sheets, layout, schedule), SAM registration, Buy American/FTA certificate, Company/POC info, Manufacturer/Country of Origin.

• Evaluation Criteria: Technical Capability, Delivery/Completion Schedule, Past Performance, and Price. Technical Capability, Schedule, and Past Performance are more important than Price, but Price is a substantial factor.

• Site Visit: Strongly recommended; RSVP required.

• Questions Deadline: May 23, 2026, at 12:00 PM CDT via email.

• NAICS Code: 333415 (Size Standard as shown in block 10 of SF 1449).

• Offerors must be registered in SAM.gov.

• A pre-proposal site visit is strongly recommended.

• Work must not interfere with CMOP production operations. Off-shift or weekend work may be required.

• Used trailers are preferred but must be in good condition.

• Applicable Wage Determination: WD 2015-5227, Revision X, for Dallas County, Texas.

Performance Work Statement (PWS)

To provide and install a new 40-foot refrigerated container with a backup refrigeration system at the Department of Veterans Affairs Consolidated Mail Outpatient Pharmacy (CMOP) in Dallas, TX.

• Installation of a new 40-foot refrigerated shipping container with a roll-up door, capable of maintaining temperatures between -40 to 86 degrees Fahrenheit (normal operating at 40 degrees Fahrenheit).

• Placement and leveling of the container on a trailer adjacent to the dock door.

• Installation of a transition plate for smooth pallet movement.

• Weatherproof and insulated flashing around the container and building interface.

• Ensuring the existing dock door can be fully closed for security.

• Installation of necessary electrical power and control circuits.

• Provision and installation of a backup refrigeration system (evaporator and condenser) to maintain temperature in case of primary system failure.

• The contractor is responsible for all labor, materials, equipment, and services.

• All work must be completed within 120 calendar days from the date of contract award.

• Systems must meet specified temperature ranges and operational requirements.

• Installation must comply with OEM specifications, applicable codes, and OSHA standards.

• A one-year warranty on parts, labor, and workmanship is required, with a four-year warranty on parts.

• Deliverables include equipment submittals, testing reports, O&M manuals, warranty certificates, and permit approvals.

• Period of Performance: Not to exceed 120 calendar days from contract award.

• Location: VA CMOP, 2962 South Longhorn Drive, Lancaster, TX 75134.

• A pre-proposal site visit is strongly recommended to verify existing conditions.

• Work must be scheduled and performed in coordination with the Contracting Officer’s Representative (COR) to avoid interference with CMOP operations.

• Work may be performed during normal working hours (6:00 a.m. - 12:00 a.m. Monday-Friday), with potential for weekend/off-shift work as coordinated.

• Electrical permits and final inspections are required.

• Contractor must provide all necessary tools and equipment; no government equipment will be provided.

• Contractor personnel must be qualified and licensed refrigeration technicians.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas. This document is crucial for contractors to understand their labor cost obligations when bidding on or performing service contracts.

• Geographic Area: Texas Counties of Collin, Dallas, Denton, Ellis, Hunt, Kaufman and Rockwall.
• Occupational Listings: Provides a comprehensive list of occupations with corresponding minimum hourly wage rates.
• Fringe Benefits: Details required health and welfare benefits and paid sick leave (EO 13706).
• Executive Orders: Notes applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage).
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

Bidders must consult this wage determination to accurately calculate labor costs for their proposals. Failure to comply with the specified wage rates and fringe benefits can lead to contract violations. The document helps bidders determine if their proposed labor rates align with federal requirements for the specified service contract opportunity.

Form / Attachment / Pricing Sheet

This document is a certification form for the Trade Agreements Act. Offerors must use this form to certify whether their end products are U.S.-made or originate from a designated country.

• Certification: Offerors must certify that each end product is U.S.-made or from a designated country, unless listed otherwise.
• Other End Products: A section is provided for listing supplies that are not U.S.-made or designated country end products, including the line item number and country of origin.

This form is crucial for determining the eligibility of your offered products under the Trade Agreements Act. The government will evaluate offers based on U.S.-made or designated country end products. Offers of non-designated country products will generally not be considered for award unless no eligible offers are received or are insufficient. Failure to properly complete this certification may impact your offer's evaluation and potential award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document provides photographic references for the "Installation of New Freezer Unit" at the Department of Veterans Affairs CMOP in Dallas, TX.

This appendix contains pictures of the existing freezer unit and its surrounding environment. The images are intended to visually represent:

• The inside of the freezer door entrance, including the existing interior door and threshold.
• An exterior view of the existing freezer trailer from the south side, situated on a dock.
• The existing transition between the building wall and the freezer trailer, viewed from the outside wall.
• An exterior view of the freezer trailer and its surroundings from the north side.

Not specified in this document.

This document serves as a visual aid and does not contain specific performance standards or contractual requirements beyond referencing the existing conditions.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet attachment for Solicitation RFQ 36C77026Q0117. It provides the structure for bidders to submit their pricing information.

• Required Documents for Submission: Bidders must submit the SF1449 (Signed Solicitation Cover Page), Quote in Price Schedule (Excel format), Technical Information, proof of SAM.gov registration, and a completed 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate.
• Contact Information: Quotes should be emailed to Michael.McAlhaney@va.gov. The Point of Contact (POC) for this RFQ is Michael W. McAlhaney.
• Key Dates: Estimated Issue Date is 05/11/26, Close Date is Mon, 06/01/26 @ 09:00 AM (CST), and Estimated Award Date is 06/10/26. Estimated Delivery Date is 10-08-26 (85 Days POP).
• Line Items: The spreadsheet lists example items including Refrigerated Container Units/Trailers (new/used), Freezer Container Units/Trailers (new/used), and associated electrical installation/permitting services. Quantities and units are specified.

This pricing sheet is critical for bidders to understand the specific items and services being procured and to format their price quotes accurately. It also outlines essential submission requirements and deadlines, directly impacting proposal preparation and submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document provides visual aids and context for the installation of a new freezer unit at the Department of Veterans Affairs CMOP in Dallas, TX.

• Contains pictures of the current freezer unit, including:

  • Inside freezer door entrance
  • South side of the freezer trailer
  • Outside wall transition
  • North side view of the freezer trailer.

• Location: Department of Veterans Affairs CMOP in Dallas, TX.

• The document serves as an appendix to a Performance Work Statement (PWS) and is intended to supplement information regarding the installation of a new freezer unit.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) in Dallas, TX, requires the installation of a new 40-foot refrigerated container unit to store perishable medications.

This is a firm-fixed-price, turnkey project. The contractor shall provide all necessary qualified personnel and services for the installation of a new 40-foot refrigerated shipping container with a roll-up door. Key requirements include:

• Container temperature range: -40 to 86 degrees Fahrenheit (normal operation at 40 degrees).

• Container must be placed on a trailer and leveled with the existing dock door (9ft x 9ft).

• Refrigeration equipment must be accessible from the trailer for maintenance.

• Installation of a new transition plate for easy movement of pallets and rolling stock.

• Weatherproof and insulated flashing around the container and building interface to prevent moisture and air penetration.

• Ensuring the existing dock door can close securely at night.

• Installation of electrical and control circuits for refrigeration equipment, including outdoor-rated cords and plugs.

• Provision of an additional evaporator and condenser as a backup refrigeration system.

• Electrical work to be fed from an existing 3-phase panel near the dock door. Permits and final inspections are required.

• Quality of Work: Adherence to OEM recommended maintenance, use of new OEM-specified parts, and maintaining OEM warranties. All work must comply with OEM specifications and pass operational tests.

• Safety Compliance: Adherence to OSHA standards. Installation must be performed by qualified, licensed refrigeration technicians.

• Customer Service: Maintain communication with the Contracting Officer's Representative (COR). Address reported issues within 24 hours of notification.

• Warranty: 1-year parts, labor, and workmanship; 4-year warranty on parts.

• Work must be performed during normal working hours (6:00 am to 12:00 am, Monday-Friday). Weekend or off-shift work may be required to avoid production impact and must be scheduled with the COR.

• Location: VA CMOP, 2962 South Longhorn Drive, Lancaster, TX 75134.

• Contractor is responsible for all miscellaneous hardware, waste disposal, and transportation of equipment.

• Work must not impact facility operations; rescheduling may be necessary for weather hazards.

• Professional conduct is required; smoking, illegal substances, and weapons are prohibited.

• Compliance with all applicable laws and regulations is the contractor's responsibility.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective is to replace an existing 20-foot freezer with a new 40-foot refrigerated container unit at the Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) in Dallas, TX. This new unit is required to store ice for perishable medications.

This is a firm-fixed-price, turnkey project. The contractor shall provide all necessary qualified personnel and services for the installation of a new 40-foot refrigerated shipping container with a roll-up door. Key tasks include:

• Disconnecting and removing the existing electrical connection for the old freezer.

• Reclaiming refrigerants and sealing the existing refrigeration unit, then removing it from the freezer roof.

• Removing the existing freezer trailer and its contents from the premises.

• Installing a new 40-foot refrigerated container (temperature range -40 to 86 degrees Fahrenheit, typically set to 0 degrees Fahrenheit) on a trailer.

• Leveling the container with the existing dock door.

• Ensuring refrigeration equipment is accessible for maintenance.

• Installing a new transition plate for easy movement of containers and pallets.

• Weatherproofing and insulating the area around the container and building interface.

• Ensuring the existing dock door can close securely at night.

• Installing new electrical circuits, including a 100-amp, 12-circuit panel, and feeding the new freezer from this panel (480v, 3-phase, 40 amp circuit).

• Obtaining necessary electrical permits and completing final inspections.

• Quality of Work: Adherence to OEM recommended maintenance specifications; use of new parts conforming to OEM specifications; maintaining OEM warranties.

• Safety Compliance: Compliance with OSHA standards; installation by qualified, licensed refrigeration technicians.

• Customer Service: Communication with the Contracting Officer's Representative (COR); documentation and resolution of issues within 24 hours of notification.

• Warranty: 1-year parts, labor, and workmanship; 4-year warranty on parts.

• Timeliness: Adherence to installation schedules and response to unscheduled issues within two hours.

• Location: VA CMOP, 2962 South Longhorn Drive, Lancaster, TX 75134.

• Work Hours: Normal working hours are Monday-Friday, 6:00 AM to 12:00 AM. Weekend or holiday work may be approved with prior COR scheduling.

• Impact: Work must not interfere with facility operations or patient care. Rescheduling may be required due to weather hazards.

• Contractor is responsible for all lifts, fork trucks, and transportation.

• No tools or equipment will be provided by the government.

• All waste and debris must be cleaned and disposed of by the contractor.

• Contractor must have a quality control program.

• Professional conduct is required; smoking, illegal substances, and weapons are prohibited.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs, Network Contracting Office 15 (NCO 15) for market research purposes. The VA is seeking information from qualified vendors capable of providing refrigeration equipment, specifically walk-in freezers and coolers, for the VA CMOP in Lancaster, TX. This is not a solicitation, and no quotes or proposals are being accepted at this time. A future solicitation may be issued.

The requirement involves providing refrigeration equipment, including walk-in freezers and coolers. Specific project identifiers are 763-26-3-228-0366 (CMOP Walk In Freezer Project) and 763-26-3-228-0397 (Walk In Cooler project). Detailed requirements and a Schedule of Supplies are outlined in the accompanying Performance Work Statement (PWS) documents, which are noted as not being the final draft.

• Place of Performance: VA CMOP Lancaster, 2962 S. Longhorn Dr., Lancaster, TX 75134-2118.
• Product Service Code: 4110 (Refrigeration Equipment).
• NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing).
• Delivery Timeframe: To Be Determined (TBD).

Interested contractors should submit a capabilities statement addressing their ability to meet the government's requirements. Responses are limited to five pages and must include specific company information (name, address, website, UEI, POC details), business size and socioeconomic status, acknowledgment of interest in a future solicitation, authorization to provide items, capability to meet requirements, past performance, and relevant licenses/certifications.

All interested and qualified contractors are encouraged to respond, regardless of business type. Specific instructions are provided for small businesses and those claiming socioeconomic status (e.g., VOSB/SDVOSB, requiring VetCert verification).

• Response Date/Time: April 27, 2026, 09:00 Central Time, Chicago, USA.

• Submission Method: Email to Michael.McAlhaney@va.gov.

• Contact: Michael W. McAlhaney, Contract Specialist, Michael.McAlhaney@va.gov, (913) 684-1976.

• Prospective contractors must be registered in SAM and complete annual representations and certifications (FAR 4.11 & 4.12).

• Submissions are voluntary and become government property.

• The VA reserves the right not to respond to submissions.

• Do not send quotes at this time.