4110--763_Refridgeration Equipment_VA CMOP Lancaster_36C77026Q0117
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 15, is conducting market research via a Sources Sought notice to identify qualified vendors capable of providing Refrigeration Equipment for the Consolidated Mail Outpatient Pharmacy (CMOP) in Lancaster, TX. Specifically, the VA is seeking information on firms that can provide and install new walk-in freezers and coolers. This is for information and planning purposes only; it is not a solicitation. Responses are due April 27, 2026.
Scope of Work
The requirement involves two primary projects, as detailed in the accompanying draft Performance Work Statements (PWS):
- CMOP Walk-In Freezer Project: Replacement of an existing 20-foot freezer with a new 40-foot refrigerated container unit. This is a firm-fixed-price, turnkey project including removal of the old unit, installation of the new 40-foot unit (typically set to 0°F, capable of -40°F to 86°F), electrical work, and weatherproofing.
- Walk-In Cooler Project: Installation of a new 40-foot refrigerated container unit (walk-in cooler) to store perishable medications. This is also a firm-fixed-price, turnkey project, including placement, leveling, transition plate installation, weatherproofing, and electrical work. The unit will normally operate at 40°F, with a range of -40°F to 86°F.
Both projects require adherence to performance standards for quality, safety (OSHA), customer service, and warranty (1-year parts/labor, 4-year parts). Work must be performed during normal hours (6:00 AM - 12:00 AM, M-F) and not impact facility operations.
Contract Details
- Opportunity Type: Sources Sought (Market Research)
- NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)
- Product Service Code: 4110 (Refrigeration Equipment)
- Place of Performance: VA CMOP, 2962 S. Longhorn Dr., Lancaster, TX 75134
- Set-Aside: None specified (market research stage, open to all business types)
Submission Requirements
Interested contractors should submit a capabilities statement, limited to five pages, addressing their ability to meet the requirements. Submissions must include:
- Company Name, Address, Website, UEI Number
- Company POC Name, Phone, Email
- Business Size (Large/Small) and applicable NAICS code, including socioeconomic status (e.g., VOSB/SDVOSB with VetCert verification).
- Acknowledgement of interest in a future solicitation, authorization as a provider, and capability to meet requirements.
- Past performance records and historical data on similar procurements (brief project description, customer, period, dollar value).
- Proof of required licenses and certifications for work in Lancaster, TX.
Deadlines & Contact
- Response Due: April 27, 2026, 09:00 AM CST
- Submission Method: Email to Michael.McAlhaney@va.gov
- Contact: Michael W. McAlhaney, Contract Specialist, (913) 684-1976
Additional Notes
This is not a Request for Quote or a solicitation. The VA is not accepting offers at this time and is not obligated to award a contract. All submissions are voluntary and become government property. Contractors must be registered in SAM.gov. The accompanying Performance Work Statements are noted as not being the final draft.