4110--NEW < SAT | NFS Freezer Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Central California Healthcare System (VACCHCS), is conducting a Sources Sought for Walk-In Freezer replacement parts and repair services in Fresno, CA. This market research aims to identify qualified sources capable of providing these services to support future acquisition planning. Responses are due April 7, 2026.
Scope of Work
The requirement involves the replacement of critical components for existing walk-in freezers BE6B and BE9A. Key tasks include:
- Replacing two evaporative coolers and two condensing units for BE6B.
- Replacing one evaporative cooler and one condensing unit for BE9A.
- Replacing the doors on both BE6B and BE9A.
- Disconnecting and removing existing equipment.
- Connecting and installing new equipment, followed by testing and verification of system functionality.
- Providing operation and maintenance instructions, along with manufacturer documentation.
- Ensuring proper disposal of waste, debris, and refrigerants.
- Adherence to applicable codes and standards (e.g., HCSM, OSHA, NFPA). The Period of Performance (POP) is anticipated to be 4 weeks after equipment is secured.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)
- Set-Aside: None specified; market research is being conducted to assess various socio-economic statuses (SDVOSB/VOSB, Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business).
- Response Due: April 7, 2026, at 3:00 PM PST
- Published: April 3, 2026
Submission Requirements
Interested vendors must submit a brief capability statement (2-3 pages, including cover letter) demonstrating their ability to meet the requirements. Submissions should include:
- Past experience with similar requirements for VA, other government agencies, or private facilities.
- Availability and company address.
- Comments or concerns regarding the draft Statement of Work (SOW).
- GSA Federal-Supply Schedule contract number, if applicable.
- Business size and socio-economic status (e.g., Small, SDVOSB/VOSB, 8(a)).
- SAM Unique Entity Identifier (UEI) number and confirmation of SAM.gov and SBA registry registration.
- Current commercial pricing for items listed in the draft SOW, including any applicable discounts.
- Citations of current or past customers (within the last two years) with contact information.
- For equal alternatives, include manufacturer, Country of Origin, and an authorized distributor letter. Responses should be emailed to Mathew.Czeshinski@va.gov with the subject line: "SS RESPONSE - [YOUR FIRM NAME] – FREEZER – VACCHCS".
Additional Notes
This is a market research notice only and does not constitute a solicitation or an obligation to procure services. No solicitation documents exist at this time, and responses are not considered offers. The VA will not pay for any information or administrative costs incurred. If GSA is deemed a viable option, a future RFQ may be posted on GSA eBuy.