4120--Repair HVAC Dampers - Project 671-22-133 (VA-26-00010045)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 17, has issued a Solicitation (RFP 36C25726R0042) for the Repair and Replacement of HVAC Dampers at the Audie L. Murphy Memorial Veterans' Hospital in San Antonio, TX. This project is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Proposals are due by February 20, 2026, at 10:00 AM CST.
Scope of Work
The contractor will provide all labor, supervision, materials, and equipment for the installation, repair, and replacement of HVAC dampers and associated parts. Work must comply with VA specifications, NEC, NFPA, OSHA, and all applicable city, county, state, and federal regulations. Key requirements include:
- Repair and replace HVAC dampers and associated parts.
- Use of licensed and bonded HVAC contractors and a licensed Master Electrician on-site.
- Coordination of outages to minimize impact on clinical care, with work affecting clinical spaces performed after hours.
- Compliance with detailed architectural and mechanical drawings (Attachment 1) and technical specifications (Attachment 2) for HVAC systems, including actuator replacement and electrical work.
Contract Details
- Contract Type: Firm-Fixed-Price
- Performance Period: 268 calendar days
- Construction Magnitude: Between $1,000,000 and $5,000,000
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 238220 (Small Business Size Standard: $19M)
- Bonds: Performance and Payment Bonds are required.
Submission & Evaluation
- Proposals Due: February 20, 2026, by 10:00 AM CST
- Submission Method: Email to Rhonda.richardson5@va.gov and stephanie.ingersoll@va.gov
- Required Volumes: Technical Acceptability, Past Performance, Price, and Solicitation, Offer, & Award Documents.
- Evaluation Factors: Past Performance is significantly more important than Price. Technical Acceptability (including EMR) will be assessed first.
- Site Visit: January 28, 2026, at 10:00 AM CST (recommended).
- RFIs Due: February 4, 2026, by 10:00 AM CST.
Key Attachments
Bidders must review Attachment 1 (Drawings) for detailed architectural and mechanical layouts, Attachment 2 (Specifications) for technical requirements, and Attachment 4 (Itemized Cost Breakdown) for pricing.
Additional Notes
Offerors must be SDVOSB certified with the SBA and registered in SAM.gov. Additional requirements include security badge access, TB testing, seasonal influenza vaccination, and infection control training. The Point of Contact is Stephanie Ingersoll, Contract Specialist, at stephanie.ingersoll@va.gov.