4120--Repair HVAC Dampers - Project 671-22-133 (VA-26-00010045)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 257-Network Contract Office 17, is soliciting proposals for HVAC Damper Repair and Replacement at the Audie L. Murphy VA Hospital in San Antonio, Texas. This project, identified as Project 671-22-133 (VA-26-00010045), aims to improve air quality by repairing and replacing HVAC dampers and associated components. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by February 23, 2026, at 10:00 AM CST.
Scope of Work
The selected contractor will provide all necessary labor, materials, supplies, tools, equipment, supervision, and construction services for the installation, repair, and replacement of HVAC dampers and associated parts. All work must strictly adhere to VA specifications, NEC, NFPA, OSHA standards, and all applicable city, county, state, and federal regulations. The project requires a licensed and bonded HVAC contractor, with a licensed Master Electrician on-site. Contractors must manage outages to minimize impact on clinical care, coordinating work in clinical spaces for after-hours completion. Performance and Payment Bonds are required.
Contract Details
This is a Firm-Fixed-Price contract with an estimated construction magnitude between $1,000,000 and $5,000,000. The performance period is 268 calendar days. The NAICS code associated with this procurement is 238220, with a small business size standard of $19M.
Submission & Evaluation
Proposals must be submitted via email to Rhonda.richardson5@va.gov and stephanie.ingersoll@va.gov by the extended deadline of February 23, 2026, at 10:00 AM CST. Submissions require four volumes: Technical Acceptability, Past Performance, Price, and Solicitation, Offer, & Award Documents. Evaluation will prioritize Past Performance, which is significantly more important than Price. Technical Acceptability, including an EMR assessment, will be evaluated first. Offerors must review the provided RFI responses, site visit sign-in sheet, and complete the self-performed calculations in accordance with VAAR 852.219-75.
Eligibility & Key Documents
This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be certified as an SDVOSB by the Small Business Administration (SBA) and registered in SAM.gov. Key documents include detailed architectural and mechanical drawings (Attachment 1), comprehensive technical specifications (Attachment 2), an itemized cost breakdown worksheet (Attachment 4), and the latest amendment (0001) which includes RFI responses and self-performed calculation instructions.
Contact Information
For inquiries, contact Stephanie L Ingersoll, Contract Specialist, at stephanie.ingersoll@va.gov.