4140--CTX Vent Hoods

Questions & Answers / Clarifications

This document contains technical questions and answers related to the "CTX Vent Hoods" opportunity (Solicitation # 36C25726Q0317), providing clarifications on the Statement of Work (SOW) and requirements.

• Fire Suppression: Vent hoods require fire suppression. If residential units lack it, they cannot be used. The government clarified that the UL 300A standard is for commercial kitchen hoods, and the requirement is for safety, implying residential units must have fire suppression.
• Vent Hood Model: The government prefers D1000 MODELS, 36-inch size, with a fire suppression system and tie-in.
• Exterior Vent Installation: The government will NOT provide approved penetration locations for exterior vent installation through brick walls. Coordination with facility engineering is not required prior to drilling.
• Timer Switch Integration: The timer switch must be integrated into an existing circuit that controls the cooking appliance controls, not a new dedicated circuit.
• Inspection Services: Annual inspection, cleaning, and maintenance services should be in accordance with the hood manufacturer's recommendations, implying the duration should align with these recommendations.
• Electrical Tie-ins: The government will provide guidance to panels containing power for appliances, but contractors are responsible for all tie-ins and alterations to the electrical system.
• Technician Certification: A Texas Department of Licensing and Regulation (TDLR) HVAC Contractor License is acceptable for technicians, in addition to IKECA or comparable certifications.
• Stamped Drawings: Stamped mechanical or electrical drawings for the vent hood, suppression system, and exhaust routing prior to installation ARE required.
• Roof Access/Duct Routing: Roof access or additional duct routing beyond the exterior wall penetration is NOT required.
• ICRA Level: The ICRA level is not yet determined due to it being an infection control question.
• Room Access: Contractors will have access to the whole room during installation.

These clarifications refine requirements regarding specific equipment, installation procedures, required certifications, and documentation, which bidders should consider when preparing their proposals.

Amendment / Modification

• This amendment (0001) to Solicitation 36C25726Q0317 is being issued to post RFI/Technical questions.

• Not specified, but the amendment's purpose is to provide RFI/Technical questions.

• The amendment does not explicitly state if proposal deadlines or requirements were modified. However, it is standard practice for amendments to potentially affect these aspects, and offerors should review the full solicitation and any associated Q&A documents for complete details.

Amendment / Modification

This amendment (0001) to Solicitation 36C25726Q0317 is to post RFI/Technical questions.

• See attached document: 36C25726Q0317 0001.
• See attached document: Technical Questions _ 36C25726Q0317 - CTX Vent Hoods.

This amendment does not appear to modify proposal deadlines or submission requirements, but rather provides clarification through RFI/Technical questions.

Solicitation / RFP / RFQ

This solicitation is for the purchase and installation of three (3) residential style kitchen vent hood systems, including aftermarket fire suppression systems, smoke alarms, and electrical locks/timers. The work will be performed at the Central Texas Veterans Health Care System (CTVHCS) in Waco, Texas.

• Installation of three (3) domestic cooking hoods with a minimum 500 CFM airflow and matching width to the cooking surface.

• Hoods must have grease baffles or collection for easy cleaning.

• Installation of an automatic fire suppression system listed for household cooking appliances with remote manual operation.

• Automatic shutoff of power/fuel upon activation of the fire suppression system.

• Electrical deactivation and timer switch with a lock switch or restricted area switch, and a timer not exceeding 120 minutes.

• Provision of fire suppression operation manual, range hood operation/maintenance manual, and wire/service diagrams.

• Training for personnel on system use.

• Yearly inspection, maintenance, and documentation of the system.

• Work must comply with industry standards and require certified personnel.

• Compliance with IBC, NEC, NFPA, IMC, ADA, and VA guidelines.

• Adherence to Infection Control Risk Assessment (ICRA) requirements.

• Protection of adjacent materials and repair of any damage.

• Disposal of demoed materials according to local, state, and federal requirements.

• Touch-up paint, drywall, tile, and patching to match existing aesthetics.

• Compliance with all applicable safety signage and barricades, OSHA, VHA, and DOD regulations.

• Submission of a safety plan.

• Obtaining necessary licenses and permits.

• A one-year warranty on work.

• Contract Period: Base

• Period of Performance (POP): April 1, 2026 - September 30, 2026

• NAICS Code: 333413 (Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing)

• Size Standard: 500 Employees

• Technical Questions Due: Monday, March 9, 2026, by 10:00 AM CST.

• Quotes Due: Monday, March 16, 2026, by 10:00 AM CST.

• Submission via email to Jose Campa (jose.campa@va.gov) with subject line: "Quote - 36C25726Q0317, CTX Vent Hoods - Contractor Name".

• Offerors must complete SF-1449, blocks 17a, 17b, 30a-30c, and pricing in the Price/Cost Schedule.

• Technical quotation package must include an implementation plan and a narrative demonstrating ability to provide Vent Hoods and installation.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and past performance combined are equal.

• The Government will use a comparative evaluation process.

• This acquisition is UNRESTRICTED.

• Offerors must represent their small business status.

• A site visit is scheduled for Wednesday, March 4, 2026, at 10:00 AM CST at the Doris Miller VA Medical Center (Building 7 loading dock).

• Acquisition is being conducted in accordance with FAR 12 (Comparative Evaluation).

• Refer to Instructions to Offerors (Pages 25-26), Evaluation Factors (Pages 26-27), and 52.225-4 Buy American-Free Trade Agreements (Page 31) for additional details.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the Central Texas Veterans Health Care System (CTVHCS) in Waco, Texas. The government is seeking to procure three (3) Vent Hoods.

• Procurement of Vent Hoods (3 each).

• Specific details regarding the Vent Hoods are to be found in Section B.3 Price/Cost Schedule (not provided in full text).

• This solicitation is issued as unrestricted, meaning full and open competition.

• The contract type is not specified, but it is being procured as a commercial product/service.

• This announcement constitutes the only solicitation; quotes are requested, and a formal solicitation document will not be issued.

• Quotes must be submitted by the Response Date/Time: 03-16-2026 10:00 CENTRAL TIME, CHICAGO, USA.

• Award will be based on a comparative evaluation of quotes in accordance with Simplified Acquisition Procedures (FAR 12).

• Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website.

• Quotes must include a statement confirming acceptance of the solicitation's terms and conditions without modification.

• This solicitation is issued as unrestricted (Full and Open competition).

• NAICS Code: 333413 (Ventilation, Air Conditioning, and Warm Air Heating Equipment and Appliances Manufacturing), with a small business size standard of 500 Employees.

• FSC/PSC Code: 4140.

• The solicitation provisions and clauses in effect are those through Federal Acquisition Circular 2025-06.

• FAR 52.212-3 is RESERVED and replaced with a requirement for SAM.gov registration.

• Questions regarding the solicitation should be emailed to Jose Campa at jose.campa@va.gov.

• Place of Performance/Delivery: Doris Miller Department of Veterans Affairs Medical Center, 4800 Memorial Drive, Waco, TX 76711, USA.