RFP 462624 - Power Control & Regulating System for AGS Motor Generator Set (Cycloconverter)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
Brookhaven Science Associates, LLC (BSA), operating Brookhaven National Laboratory (BNL) for the U.S. Department of Energy (DOE), is soliciting proposals for a Power Control & Regulating System (Cycloconverter) for the AGS Motor Generator Set. This is a Full and Open Competition under NAICS code 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing), with a 600-employee size standard. The system will control input power to a 9 MW wound rotor induction motor driving a 95 MVA generator at BNL in Upton, NY. Proposals are due March 23, 2026.
Scope of Work
The contractor will be responsible for the design, manufacture, inspection, testing, delivery, partial installation, and commissioning of the Cycloconverter Power Regulator. Key aspects include:
- Seamless interface with the existing motor, dynamically controlling AC input power to manage real and reactive power (aiming for near-zero reactive power).
- Supply of all necessary equipment, materials, tools, facilities, and labor.
- Provision of overvoltage protection devices and calculations for semiconductor heat rise.
- Development of a complete control and protection system, preferably using a Siemens PLC or equivalent.
- Integration of various sensors, instrumentation, and local displays for monitoring.
- Adherence to BNL technical specification C-AD-1369, BNL-QA-101 Supplier Quality Assurance Requirements, and compliance with applicable standards (e.g., ASME B30.26 for rigging hardware, NFPA 70 for electrical safety).
- Detailed documentation, including Preliminary and Final Design Review reports, manufacturing plans, test procedures, and end-item documentation.
- Software must be subject to BSA review and approval, with source code provided.
Contract Details
- Type: Firm Fixed Price, Best Value procurement (technical factors are more important than price).
- Period of Performance: 104 weeks after contract award.
- Set-Aside: Full and Open Competition.
- NAICS: 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing), size standard 600 employees.
- Place of Performance: Brookhaven National Laboratory, Upton, NY.
- Warranty: Minimum two-year.
- Payment Terms: Milestone-based payments, Net 30 days (or Net 10 for small businesses).
- Freight: FOB Destination for North American shipments; DAP Incoterms for foreign shipments.
Submission & Evaluation
- Proposal Due Date: March 23, 2026.
- Submission Method: Via email to jchristy@bnl.gov with the subject "RFP 462624 Cycloconverter". Technical and Business/Price proposals must be submitted as separate volumes.
- Required Forms: Offerors must complete AMS-Form-050 (Annual Reps & Certs) and the Proposal Pricing Sheet (Enclosure 2).
- Technical Proposal (Volume 1) must include: Overall Summary, Spec/SOW Compliance Matrix, Design and Technical Capabilities, Prior Experience and Past Performance, Manufacturing Capabilities, and Quality Assurance program details.
- Business/Price Proposal (Volume 2) must include: Corporate Profile, Financial Capability (including SAM.gov registration), Draft Contract acceptance, Price/Milestone Schedule, Delivery acceptance, Payment Terms, Freight, Small Business Subcontracting Plan (if applicable), Government Property, Warranty, and Buy American Act compliance.
- Evaluation: Technical proposals will be point-scored based on Design/Technical Capabilities (40 pts), Prior Experience/Past Performance (40 pts), Manufacturing Capabilities (10 pts), and Quality Assurance (10 pts). A minimum score of 70/100 is required for technical responsiveness.
- Award Estimate: July 2026.
Additional Notes
Offerors must be registered in SAM.gov and clearly note any exceptions to the Draft Contract, Terms and Conditions, Delivery, and Payment Terms. Discrepancies must be reported to BSA via email no later than five business days prior to the proposal due date. Oral explanations are discouraged and will not be binding.