5-Axis CNC Mill / Lathe Purchase at Hill AFB, UT

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding machine requirements for an opportunity.

• Long Drilling Attachment (3.1.6): Regarding the 1000 PSI high-pressure coolant (Superflow) for the 35" depth drilling attachment, the government confirmed that these items (Preparation for 1,000 PSI high-pressure coolant and Mazak Superflow V8M/1000 unit) are optional and should be included in the quote as an "option" but should not affect the total proposal price, as they are not firm requirements.
• Tooling (CAPTO): In response to a question about CAPTO tooling (C6 or C8), the government confirmed a preference for CAPTO C8 tool holders, noting that while either would work, C8 is recommended for a machine of this size.

These clarifications do not appear to alter any requirements, due dates, or submission rules, but bidders should ensure optional items are clearly delineated in their quotes and that CAPTO C8 tool holders are considered.

Purchase Specification

This document outlines the minimum requirements for the purchase of a 5-axis computer numerical control (CNC) mill/lathe machine. The machine is intended for manufacturing components with complex geometries to support the MMIII weapon system at Hill AFB, UT.

• Machining Capabilities: Minimum diameter of 27" and length of 120".

• Lathe Spindles: Main spindle with 7" bore, 30 HP motor, and 13" chuck; second spindle with 5" bore, 30 HP motor, and 13" chuck.

• Milling Spindle: Minimum speed of 10,000 RPM, 30 HP motor, compatible with CAT 40 or CAPTO toolholders, and a 70-tool magazine.

• Bar Work Capability: 3" diameter or greater.

• Automatic Steady Rest: 3"-15" diameter capacity.

• Long Drilling Attachment: 35" depth or greater.

• CNC Software: Capable of 3.2 Performance requirements, compatible with Esprit CAM post-processor.

• Performance: Machine must include a PC/controller meeting Windows 11 Enterprise, Intel I7 CPU, 16 GB RAM, 500 GB SSD, TPM 2.0 security, and read-write optical drive. Wireless and photographic/audio recording capabilities must be disable-able.

• Additional Functions: Radio Work Measuring Probe, Re-Threading, Engraving, Involute Interpolation, Work Setting Error Compensation, Tool Cutting Point Control.

• Delivery/Installation: Contractor responsible for offloading, moving, and installing the machine at Hill AFB, Building 847. Contractor must provide facility requirements 180 days prior to installation.

• Training: Four to five days of on-site training on operation, programming, and maintenance.

• Data: Delivery of hard copy and electronic versions of Site Acceptance Testing, Installation Drawings, Maintenance Manuals, Operations Manuals, Parts Breakdown Lists, Electrical Diagrams, and Software Manuals.

• Warranty: Minimum one-year standard parts and labor warranty.

• Environmental, Safety & Health (ESH): Machine must comply with 29 CFR 1910, AFOSH standards, and have an integrated air filtration system. Machine design must not emit hazardous materials.

• Two-phase process: Factory Acceptance Test (FAT) and Site Acceptance Test (SAT).

• FAT includes Quality Conformance Inspection and Performance Test.

• SAT includes Post-Installation Inspection, Geometric Verification, and Final Runoff.

Includes deliverables for FAT Plan/Report, SAT Plan/Report, and COTS Manuals.

• Safety Appendix C: Outlines industrial safety requirements, safety program requirements, mishap notification procedures, and general safety requirements including compliance with OSHA and AFOSH standards.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the acquisition of commercial items for one (1) new 5-Axis Mill/Lathe CNC Machine. The procurement is for the 75th Air Base Wing at Hill Air Force Base, Utah. This announcement serves as the only solicitation, and a written solicitation will not be issued.

• Procurement, delivery, installation, and training for one (1) new 5-Axis Mill/Lathe CNC Machine.

• The machine must be in accordance with the attached Purchase Specification (PS) dated March 19, 2026.

• The CLIN structure includes items for Upon Award, Assembly at Manufacturer's Facility, Shipment Received/Accepted, Government Acceptance, and CDRLs (Contractor Data Requirements List).

• Contract Type: Firm Fixed Price (FFP) for most CLINs. NSP (Not Separately Priced) for CDRLs.

• Period of Performance: Anticipated 8-18 Months After Receipt of Order (ARO). Offerors must clearly identify lead times and reasons for any deviations.

• Proposal Submission Deadline: Monday, April 6, 4 PM MST.

• Submission Method: Via electronic mail to Melissa Huston (melissa.huston.2@us.af.mil) and Lanette Todd (lanette.todd@us.af.mil).

• Questions/Comments Deadline: Monday, March 30, 12 PM MST.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Required Information: Offerors must provide a Cage code when submitting proposals.

• Evaluation Factors: As detailed in the attached "52.212-2: Evaluation Factors" document.

• Contracting Officer's Business Size Selection: Full and Open Competition.

• NAICS Code: 333517.

• Small Business Size Standard: 500 Employees.

• Numerous FAR clauses related to small business concerns, including set-asides and subcontracting plans, are listed and may apply.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-06.

• Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

• FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation Factors) are attached.

• The government reserves the right to cancel the solicitation at any time without obligation to reimburse offerors for costs incurred.

Solicitation / RFP / RFQ

This purchase specification establishes the minimum requirements for the procurement of a 5-axis computer numerical control (CNC) mill/lathe machine. The machine is intended for manufacturing a wide variety of components with complex geometries to support the MMIII weapon system.

• Machining Capabilities:

  • Diameter: 27" or greater
  • Length: 120" or greater

• Lathe Specifications:

  • Main Lathe: 7" bore diameter spindle, 30 HP motor, 13" chuck size.
  • Second Lathe: 5" bore diameter spindle, 30 HP motor, 13" chuck size.

• Milling Spindle:

  • Max Speed: 11,000 RPM
  • Motor Power: 30 HP
  • Compatibility: CAT 40 or CAPTO toolholders
  • Tool Magazine: 70 tools or larger

• Additional Features:

  • 3" bar work capability
  • Automatic steady rest (approx. 3"-15" capacity)
  • Long drilling attachment (35" depth or greater)
  • Side discharge chip conveyor
  • CNC software capable of 3.2 Performance requirements
  • USB port on CNC controller
  • Full coverage chip & coolant guard
  • Mist collector compatible with water-soluble coolant
  • Boring bar sockets from 5/16" ID x 1-1/2" OD to 1-1/4" ID x 1-1/2" OD

• Performance:

  • Includes a personal computer/controller with Windows 11 Enterprise, Microsoft Office, Intel I7 CPU, 16 GB RAM, 500 GB SSD, TPM 2.0 security-enabled, and read-write optical drive.
  • Requires specific STIGs for the OS (e.g., .Net, Edge, Defender, Firewall).
  • Controller must meet Air Force security requirements (DAFMAN 17-1301), prohibiting wireless or photographic/audio recording capabilities.
  • Post-processor software compatible with Esprit CAM.
  • Additional functions: Radio Work Measuring Probe, Re-Threading, Engraving (3,500 RPM or lower), Involute Interpolation control, Work Setting Error Compensation, Tool Cutting Point Control.

• Data Deliverables:

  • Site Acceptance Testing (hard copy and electronic)
  • Installation Drawings (hard copy and electronic)
  • Controller Maintenance Manuals (hard copy and electronic)
  • Controller Operations Manuals (hard copy and electronic)
  • Parts Breakdown Lists (hard copy and electronic)
  • Electrical Diagrams/Schematics (hard copy and electronic)
  • Software CNC Programming & Operations Manuals (hard copy and electronic)

• Warranty: Minimum one-year standard parts and labor.

• Delivery/Installation: Contractor shall assemble and install the system at Hill AFB. Installation is complete upon successful assembly, installation, and acceptance testing.

• Training: On-site training (4-5 days) covering operation, programming, and maintenance.

• Verification: Two-phase process: Factory Acceptance Test (FAT) and Site Acceptance Test (SAT).

  • FAT includes Quality Conformance Inspection and Performance Test.
  • SAT includes Post-Installation Inspection, Geometric Verification, and Final Runoff.

• Contract Data Requirements List (CDRL): Specific documents and reports are required throughout the process (e.g., FAT Plan, FAT Report, SAT Plan, SAT Report, COTS Manuals).

• Not explicitly stated in this document.

• Reference Documents: Compliance with specified Government Documents (e.g., DAFMAN 17-1301, 29 CFR 1910) and Non-Government Publications (e.g., ISO 9001:2015, ISO 17025, ANSI/NCSL-Z-540-1, NEC, UL 508A, NEMA 12).

• Order of Precedence: This purchase specification takes precedence over referenced documents in case of conflict.

• Environmental, Safety & Health (ESH): Machine must comply with federal, state, and local regulations, including OSHA standards. Safety guards and integrated air filtration system are required. Machine must not emit hazardous materials.

• Safety Program: Contractor must implement a safety program plan, including mishap reporting and a Safety Plan approved by OO-ALC/SE. Compliance with OSHA and other applicable laws is the contractor's responsibility.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a specific data item (A004) related to the "5 Axis Mill/Lathe" system. It outlines the requirements for submitting a "Site Acceptance Test Report."

• Data Item Number: A004
• Title: Site Acceptance Test Report
• System/Item: 5 Axis Mill/Lathe
• Authority: DI-QCIC-81891
• Contract Reference: 5.2.2.c
• Distribution Statement: D (Distribution authorized to DoD and DoD contractors only).
• Submission Timeline: The report must be submitted in editable WORD format no later than 5 business days after the final test event. The process includes government review, comment resolution, and final adjudication, with specific timeframes for each step.
• Submission Method: Electronically to the 309 MMXG/Project Manager.

This CDRL details the specific deliverable (Site Acceptance Test Report) required for the "5 Axis Mill/Lathe" system. Bidders need to understand the content, format, submission deadlines, and the iterative review process outlined for this report to ensure compliance if awarded the contract. It specifies the distribution limitations for the report.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a "Factory Acceptance Test Report" (Data Item A002) related to a "5 Axis Mill/Lathe" system.

• Data Item Number: A002
• Title: Factory Acceptance Test Report
• Authority: DI-QCIC-81891
• Contract Reference: 5.2.1.c
• Distribution Statement: D (Distribution authorized to the Department of Defense and U.S. DoD contractors only).
• Submission Requirements: The report must be submitted in editable WORD format no later than 5 business days after the final test event.
• Comment Resolution Matrix (CRM) Process: The government has specific timeframes for providing comments, contractor responses, and final adjudication.
• Submission Method: Electronically to the 309 MMXG/Project Manager.

This CDRL specifies the requirements for submitting a Factory Acceptance Test Report. Bidders need to understand the format, content, submission deadlines, and the iterative process for resolving comments to ensure compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for a "Site Acceptance Test Plan" for a "5 Axis Mill/Lathe" system.

• Data Item Number: A003
• Title: Site Acceptance Test Plan
• System/Item: 5 Axis Mill/Lathe
• Contract Reference: 5.2.2.a
• Requiring Office: 309 MMXG
• Distribution Statement: D (Distribution authorized to the Department of Defense and U.S. DoD contractors only).
• Submission Requirements: The contractor shall submit the SAT Plan in editable WORD format no later than 30 calendar days prior to acceptance testing. The document details a process for government review, contractor response, and final adjudication of the SAT Plan.
• Submission Method: Electronic submission to 309 MMXG/Project Manager and COR.

This CDRL defines a specific deliverable required under a contract: the Site Acceptance Test Plan. Bidders need to understand the requirements for developing, submitting, and adjudicating this plan, including the format (editable WORD), submission deadlines, and the review/approval process. This information is crucial for estimating the effort required to produce this deliverable and for understanding contractual obligations related to testing and acceptance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing a specific data item (Data Item No. A001) required for the "5 Axis Mill/Lathe" system. It outlines the requirements for a "Factory Acceptance Test Plan."

• Data Item Title: Factory Acceptance Test Plan
• Authority: DI-QCIC-80553
• Contract Reference: 5.2.1.a
• Distribution Statement: D (Distribution authorized to the Department of Defense and U.S. DoD contractors only).
• Submission Requirements: The contractor shall submit the FAT Plan in editable WORD format no later than 30 calendar days prior to acceptance testing.
• Government Review Process: The government will have 5 business days to provide comments, followed by a contractor response period and potential meetings for resolution.
• Final Submission: The contractor must submit the adjudicated FAT Plan (incorporating government comments) for approval.
• Delivery: Submissions are to be sent electronically to the 309 MMXG/Project Manager.

This CDRL specifies a critical deliverable: the Factory Acceptance Test Plan. Bidders need to understand the requirements for developing and submitting this plan, including the format, submission deadlines, and the iterative review and approval process with the government. This information is crucial for planning and resource allocation related to the acceptance testing phase of the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for specific data items related to the acquisition of a "5 Axis Mill/Lathe" system.

• Data Item No. A005: "Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data."
• Distribution Statement D: Indicates distribution is authorized to the Department of Defense and U.S. DoD contractors only. Other requests must be referred to the 309 MMXG PM.
• Submission Requirements: Manuals, drawings, and supplemental data are to be submitted at the time of asset delivery.
• Submission Method: Electronic submission to 309 MMXG/Project Manager via email (details TBD).
• Controlling Office: 7278 4th Street, Bldg. 100, Bay L, Rm 7, HAFB, UT, 84056.
• Destruction Notice: A standard destruction notice is included, requiring destruction by any method that prevents disclosure or reconstruction of the document.

This CDRL details a specific deliverable (COTS Manuals and Supplemental Data) required from the contractor. Bidders should note the type of data required, the distribution limitations, the submission deadline (at asset delivery), and the electronic submission method. This information is crucial for understanding the full scope of contractual data obligations.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for the acquisition of a 5-Axis CNC Mill / Lathe for Hill Air Force Base. The acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures.

• The core requirement is the supply of a 5-Axis CNC mill/lathe.

• Technical proposals must demonstrate the offeror's capability, technical expertise, experience, resources, and ability to plan and organize to meet the Government's needs.

• Proposals must clearly explain how the contractor will accomplish/satisfy the requirements, not simply restate them.

• Specific technical subfactors include: Requirements (design, development, testing), Verification, and Safety Appendix C.

• The Government intends to award one contract.

• The Government reserves the right to award no contract.

• Award will be made to the technically acceptable offeror with the lowest evaluated price.

• Technical tradeoffs will not be made.

• Technical proposals will be evaluated on an acceptable/unacceptable basis.

• Price evaluation will consider completeness, price reasonableness, and Total Evaluated Price (TEP).

• Offerors are cautioned against submitting unbalanced pricing.

• The Government intends to award without discussions; initial offers should contain the best terms.

• Not specified in this document.

• Incomplete price submissions will not be evaluated and may lead to elimination.

• Failure to meet any solicitation requirement may result in ineligibility for award.

Solicitation / RFP / RFQ

This document provides Instructions To Offerors (ITO) and instructions for proposal preparation for the procurement of a 5-Axis CNC Mill / Lathe. It outlines the requirements for submitting a proposal under a Lowest Price Technically Acceptable (LPTA) acquisition strategy.

• Proposals must adhere to the format and content specified in the ITO and the Request for Proposal (RFP).

• Offerors must address technical requirements, verification processes, and safety requirements as detailed in the Purchase Specification (PS) and Safety Appendix C.

• Any exceptions to solicitation requirements must be clearly identified with supporting rationale.

• The contract type is not explicitly stated, but the acquisition strategy is LPTA.

• Contract Line Item Numbers (CLINs) are defined for payment milestones, including support for long lead items, assembly completion, shipment, final acceptance, and data deliverables (CDRLs).

• Proposals are to be submitted in two volumes: Volume I (Completed RFP and Price Proposal) and Volume II (Written Technical Proposal).

• Volume I has no page limit and should include the completed RFP, any amendments, and a cover letter with exceptions. It also requires a price proposal detailing the Total Evaluated Price (TEP) based on the CLINs.

• Volume II has a 25-page limit and must address the technical subfactors: Requirements, Verification, and Safety Appendix C.

• Proposals can be submitted via mail, hand carry, or email (preferred). Late submissions will not be accepted.

• Evaluation will be based on technical acceptability and price, following an LPTA approach.

• Not explicitly stated in this document.

• All referenced documents are available on SAM.gov.

• Offerors are cautioned about stringent visitor control procedures for hand-carried proposals at Hill Air Force Base.

• The Contracting Officer is the sole point of contact for this acquisition.