508-24-102 | Replace AHUs 2,3,5,17, and 19

Solicitation / RFP / RFQ

This solicitation is for the "Replace AHUS 2,3,5,17, and 19" project at the Atlanta, GA VAMC. The government is procuring construction services to replace five mechanically deficient air handling units (AHUs) in Building A. This acquisition is 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• Replacement of five specific air handling units (1A-AH02, BA-AH03, 1A-AH05, 4A-AH17 with associated ERU 4A-AH26, and A4-AH19 with associated ERU 6A-AH28).

• Associated work includes limited demolition, structural modifications, and replacement of plumbing, electrical, mechanical, and controls.

• Compliance with VA Standards, PG-18-1, and applicable design guides.

• Adherence to Infection Control Risk Assessment (ICRA) Class III measures.

• Lead-based paint abatement.

• OSHA 10-hour training for all workers and 30-hour for safety manager/superintendent.

• Development and implementation of a Comprehensive Safety Plan and Contractor Quality Control Plan (CQCP).

• Provision of O&M Manuals, As-Built drawings, and training.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 Calendar Days from Notice to Proceed (NTP), including submittal phase and punch list items.

• Estimated Construction Magnitude: Between $5,000,000.00 and $10,000,000.00.

• NAICS Code: 238220; Small Business Standard: $19 Million.

• Proposals are due by 1:00 PM ET on February 18, 2026.

• Electronic proposals must be submitted via email to gregory.snyder@va.gov, with a subject line including "Company Name, RFP number, Project Title."

• Proposal file size limit is 10 MB; larger files may be rejected.

• Evaluation will be based on two factors: Past Performance (significantly more important) and Price.

• Past performance will be evaluated for relevancy and confidence levels.

• 100% Set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• SDVOSB must be 51% or more owned and controlled by service-connected veterans.

• Offerors must be registered in SAM.gov, certifications.sba.gov, and comply with VETS 4212 reporting.

• A site visit is scheduled for January 21, 2026, at 10:00 AM ET.

• Requests for Information (RFIs) are due by 1:00 PM ET on January 29, 2026, via email.

• Bid guarantee required (20% of bid price or $3,000,000.00, whichever is less).

• Offer guarantee bond is required (electronic copy acceptable).

Form / Attachment / Pricing Sheet

This document is Attachment 1, an Experience Modification Rate Form, for RFP No. 36C24726R0013. Offerors are required to complete and return this form with their solicitation response.

• Company Information: Fields for Company Name, Address, Telephone, Email, and Contact Person.
• OSHA 300 Form Data: Requires reporting of:
  • Number of man-hours (jobsite and office) for 2023, 2024, 2025.
  • Number of cases involving days away from work, restricted activity, or both (from OSHA 300, Columns H and I) for 2023, 2024, 2025.
  • Days away, restricted, or transferred rate (DART Rate) for 2023, 2024, 2025.
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years. An explanation is required for any violations, noting that four serious, one repeat, or one willful violation disqualifies the contractor.
• OSHA 300 and 300a Forms: Offerors must attach copies of their OSHA 300 and 300a Forms. A link is provided to access these forms via the OSHA publications search page.
• Insurance Experience Modification Rate (EMR): Requires the company's EMR for the past 3 years.

This form is crucial for bidders to complete accurately as the provided information, along with data from Government systems (OSHA and EPA online inspection history databases), will be used to verify that the contractor meets the Experience Modification Rate indicated in the solicitation. Failure to provide complete and accurate information may impact eligibility.

Form / Attachment / Pricing Sheet

This document, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", is a mandatory certification form for offerors. It requires the offeror to certify compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• The form includes fields for the offeror to complete, certifying their compliance and authorizing the signatory.

• It also outlines potential penalties for false certifications, including referral to suspension and debarment, fines, and prosecution.

• This certification is a mandatory requirement for proposal submission. Offers from companies that do not provide this completed certification will be deemed ineligible for evaluation and award.

• Bidders must carefully review the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

• Failure to comply with these limitations post-award can lead to remedial actions by the Government.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire (PPQ), for Solicitation RFP 36C24726R0013 (Replace AHUs 2,3,5,17, and 19). It is designed to collect feedback from previous clients regarding an offeror's performance on past contracts. Offerors are required to include this cover sheet with their proposal submission and forward the entire questionnaire to their previous clients.

Section I: Offeror Fill-In

• Offeror Name
• Name and Address of the Organization/Firm Providing Reference
• Contract Number
• Project Description
• Contract/Task Order Amount
• Performance Period
• Role of Contractor (Prime or Sub-contractor)

Section II: Evaluator Section

• Numerical ratings (1-5, N/A) for 14 performance criteria, including compliance, management, timeliness, safety, coordination, customer dealings, problem-solving, financial handling, and overall performance.
• A question asking if the evaluator would recommend or work with the contractor again.
• Evaluator's Point of Contact Information (Signature, Title, Phone, E-mail).

Section III: Evaluator Comments

• A space for the evaluator to provide additional comments, particularly to explain any low ratings.

This PPQ is a critical component for bidders to submit as part of their proposal. It requires them to identify relevant past performance references and facilitate the completion of the questionnaire by those references. The feedback collected through this PPQ will be used by the government to evaluate the offeror's past performance, which is often a significant factor in the overall evaluation of proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Itemized Cost Breakdown.xlsx", is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their proposed costs. It serves as a template for itemizing expenses across various construction divisions, categorized by material, labor, equipment, and other costs.

• The spreadsheet is organized by CSI (Construction Specifications Institute) divisions, starting from Division 01 - General Requirements and extending through various trades like Concrete, Metals, Finishes, Electrical, and Communications, as well as an 'Other' category.
• For each division, bidders are expected to break down costs into Material, Labor, Equipment, and Other categories.
• The sheet includes subtotals for each division and a grand total proposal amount.
• Fields for Overhead, Profit, and Bonds and Insurance are also included.
• All cost breakdown fields are currently populated with '0.0', indicating that bidders must input their specific cost estimates.

This attachment is critical for bidders to structure and submit their pricing information in a standardized format as required by the solicitation. It directly impacts the proposal preparation process and will likely be a key component in the government's cost evaluation.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for "BUILDING CONSTRUCTION PROJECTS" (excluding single-family homes or apartments up to and including 4 stories) in DeKalb County, Georgia. It provides the prevailing wage rates and fringe benefits required for various labor classifications on federal or federally funded construction projects in this area.

• General Decision Number: GA20260305, dated 01/02/2026.
• Geographic Area: DeKalb County, Georgia.
• Construction Type: Building Construction Projects (excluding single-family homes/apartments up to 4 stories).
• Labor Classifications & Rates: Lists specific trades (e.g., Asbestos Worker, Carpenter, Electrician, Ironworker, Laborer, Operator, Plumber, Sheet Metal Worker) with their corresponding hourly wage rates and fringe benefit rates.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use this wage determination to ensure they are complying with federal labor laws when preparing their proposals and performing work under any resulting contract. It dictates the minimum wages and benefits that must be paid to laborers and mechanics employed on the project. Failure to comply can result in penalties. Bidders should carefully review the listed classifications and rates to understand their labor cost implications.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - INVOICING," provides detailed instructions and requirements for submitting invoices for payments under the associated RFP (36C24726R0013). It outlines the mandatory electronic invoicing procedures for the Department of Veterans Affairs (VA).

• Payment Method: All payments will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).
• Invoice Submission: Invoices must comply with FAR 52.232-33, FAR 52.232-5, and VA's specific clauses (852.232-70).
• Mandatory Electronic Invoicing: The VA mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC), which has partnered with Tungsten Network e-Invoicing.
• Tungsten Network Registration: Vendors must register with Tungsten Network to submit electronic invoices. Registration is free and can be done via email to VA.Registration@Tungsten-Network.com or by calling 1-877-489-6135.
• Submission Portal: Invoices are to be submitted electronically via the VAFSC e-Invoice portal at https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors must update information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Interested parties without prior VA contracts can request a Form 10091, requiring ID.Me registration.
• Contact Information: Provided for Tungsten Network e-Invoice setup and FSC e-Invoice support.

This attachment is critical for bidders to understand the required process for receiving payment upon contract award. It details the mandatory electronic invoicing system, registration requirements, and submission procedures, which must be followed to ensure timely and accurate payment. Failure to comply with these invoicing requirements could impact payment processing.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 - Specifications.pdf", is a seals page for the project "Replace AHU 2, 3, 5, 17, and 19" at the Joseph Maxwell Cleland Atlanta VA Medical Center. It serves to record the seals, signatures, and dates of the design professionals of record.

• Project Title: Replace AHU 2, 3, 5, 17, and 19
• Project Location: Joseph Maxwell Cleland Atlanta VA Medical Center, Decatur, GA
• Project Number: 508-24-102
• Architect/Engineer: DAV Energy – 2207 Garnet Ave., Suite I, San Diego, CA 92109
• Seals and signatures from the Architect, Structural Engineer, Mechanical Engineer, and Electrical Engineer.
• Expiration dates for professional certifications.

This document is primarily administrative and serves to confirm the professional oversight and certification of the design documents. It does not contain direct requirements or deliverables for bidders but confirms the project's design integrity and compliance with professional standards.

Form / Attachment / Pricing Sheet

This document contains drawings related to the "REPLACE AHU 2, 3, 5, 17, AND 19" project at the Joseph Maxwell Cleland Atlanta VA Medical Center.

• Drawing Index: Lists all sheets included in the drawing set, categorized by discipline (General, Architectural, Haz-Mat, Structural, Mechanical, Electrical).
• Project Information: Includes project title, project number (508-24-102), location, and a brief description of the project: "REPLACE EXISTING AIR HANDLING UNITS (AHUS) AND ASSOCIATED ITEMS WITH NEW UNITS."
• Design Team: Lists the architect, mechanical, electrical, and structural engineering consultants.
• Facility Site Plan: Provides a site plan of the Atlanta VA Medical Center, indicating the location of various buildings and parking areas.
• General Notes: Contains important information for bidders, including instructions not to scale drawings, procedures for handling hazardous materials, and requirements for submittals.
• Specific Drawings: Includes detailed plans for architectural, ICRA (Infection Control Risk Assessment), fire life safety, mechanical (demolition and new installation), electrical, and hazardous materials abatement.

These drawings are critical for bidders to understand the scope of work, existing conditions, and specific requirements for the replacement of Air Handling Units (AHUs) and associated systems. They provide detailed information on the layout, specifications, and technical requirements necessary for accurate proposal development and project execution.

Form / Attachment / Pricing Sheet

This document is the VHA Infection Control Risk Assessment (ICRA) template for Construction, Renovation, and Maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. Facilities can customize this template.

• Activity Categorization: Uses Tables 1-4 to determine the level of infection prevention and control precautions (Levels I-IV) based on the activity type, affected areas, and patient risk.
• Control Measures: Details specific control measures required for each precaution level (Table 5) and upon completion of the activity (Table 6).
• Permit: Includes a fillable permit form (last page) for Level III and IV activities, which must be posted at the project site.
• Appendices: Provides an alternative to outdoor exhaust requirements.

This document outlines the infection control requirements that must be followed during construction, renovation, or maintenance activities. Bidders need to understand these requirements to ensure compliance, which may impact project planning, execution, and costs. The document specifies the level of precautions (I, II, III, or IV) that will be required, dictating the necessary containment, ventilation, and personal protective equipment (PPE) measures.

Form / Attachment / Pricing Sheet

This document is the VHA Pre-Construction Risk Assessment (PCRA) template, used as a baseline for performing risk assessments for Construction, Renovation, and Maintenance work. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Description: Details the specific project, such as "Replace Air Handling Units (AHUs) 2,3,5,17 and 19" for Project No: 508-24-102.
• Activity Location: Specifies the physical area, e.g., "Mechanical rooms, Outdoor Roofs and Outdoor Patio (next to Generators and Cooling Towers)".
• Activity Type Determination: Categorizes the work into "Inspection/upkeep," "Small scale Construction, Renovation and general maintenance/repair," or "Large-scale construction, renovation, or maintenance" based on defined criteria.
• Control Measures: Lists specific safety precautions and requirements based on the determined activity type, including communication plans, hazard analysis, safety plans, and specific procedures like LOTO or dust control.
• Affected Adjacent Area Assessment: Requires coordination with adjacent areas to prevent disruption.
• Permit Section: A fillable permit form to be posted at the site, summarizing key details and control measures.

This document outlines the safety and risk management protocols that will be enforced for the project. Bidders should review the activity type and associated control measures to understand the safety requirements, potential impacts on operations, and coordination efforts needed. The PCRA permit section provides a summary of the controls that must be in place and adhered to throughout the project duration. Understanding these requirements is crucial for planning and executing the work safely and in compliance with VHA standards.