561A4-22-104 Upgrade HVAC & Bathroom B-12

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, outlines the "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (Deviation)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified subcontractors also counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified subcontractors also counts towards this limit. Material costs are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified subcontractors also counts towards this limit. Material costs are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Non-Compliance Consequences: Details potential penalties for non-compliance, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors agree to provide documents to VA to demonstrate compliance and acknowledge that failure to do so may result in remedial action.
• Required Action: The certification must be completed, signed, and returned with the bid, quotation, or proposal. Offers without this certification will be deemed ineligible.

This is a mandatory certification for all offerors. Failure to complete and submit this form accurately will result in the offer being deemed ineligible for award. Bidders must understand the specific subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed subcontracting plan adheres to these requirements.

Solicitation / RFP / RFQ

This solicitation is for professional construction services to upgrade the HVAC system and add an ADA-compliant bathroom in Building 12 at the VA New Jersey Health Care System, Lyons Campus. The project aims to modernize systems, improve comfort, health, operational reliability, and code compliance.

• Provide Mechanical, Electrical, and Plumbing (MEP) services and construction.

• Upgrade existing HVAC systems by demolishing outdated units and installing new air handlers.

• Create three HVAC control zones for optimal comfort.

• Construct a new ADA-compliant bathroom with all necessary fixtures and finishes.

• Install required electrical circuits, panels, and lighting.

• Adhere to VA directives, federal, state, and local codes.

• Field verify existing MEP systems and prepare phased plans.

• Demolish specified components (HVAC units, ductwork, etc.).

• Install new air handling, exhaust, heating, and cooling systems.

• Remodel and complete the existing bathroom before starting the new one.

• Protect existing equipment and hospital operations from construction dust and debris.

• Coordinate work with VA facilities staff.

• Produce and submit documentation for construction phases, submittals, and performance monitoring.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 Calendar Days from Notice to Proceed.

• Estimated Magnitude: Between $250,000 and $500,000.

• Proposals will be evaluated using a "Best Value" tradeoff process.

• Evaluation Factors: Technical Capability (most important), Past Performance (most important), Schedule (less important than 1 & 2, more important than Price), and Price (significant factor).

• Proposals must be submitted in a specific order.

• Key Deadlines:

  • Site Visit: December 30, 2025, 11:00 am EST.
  • Questions Due: January 12, 2026, 12:00 pm EST.
  • Offers Due: January 26, 2026, 10:00 am EST.
  • Cost Proposal Submission: January 29, 2026, 12:00 pm EST.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM and verified/certified as SDVOSB at the time of bid/offer and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 236220, Business Size: $45 Million.

• Contractors must acknowledge all solicitation amendments.

• All questions must be submitted in writing to Dayna.Dickson-Miller@va.gov.

• Site visit is mandatory for interested contractors.

• Offerors must include a cost breakdown of their proposal.

Solicitation / RFP / RFQ

This is a solicitation for the "561A4-22-104 Upgrade HVAC & Bathroom B-12" project. The Department of Veterans Affairs is procuring services for this upgrade.

Specific details regarding the HVAC and bathroom upgrade requirements are expected to be found in the attached documents: "561A4-22-104 Specifications" and "Drawings 561A4-22-104". A "Buy American Certificate" and "Wage Determination" are also referenced, indicating compliance requirements.

Not explicitly stated in the provided text. This notice is related to Pre-Solicitation notice 36C2426Q0128.

• Response Date/Time/Zone: 01-15-2026 10:00am EASTERN TIME, NEW YORK, USA.

• Full solicitation information is available in the attached document "36C24226R0026".

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C2426R0026

• NAICS Code: 236220

• Product Service Code: Y1DA

• Contracting Office: Department of Veterans Affairs, Samuel S. Stratton VA Medical Center, Albany NY 12208-3410.

• Place of Performance: VHA New Jersey Healthcare System, East Orange Campus, East Orange NJ 07018.

• Point of Contact: Dayna Dickson-Miller, Contracting Officer, Dayna.Dickson-Miller@va.gov.

• Referenced Attachments: 36C24226R0026, 561A4-22-104 Specifications, Drawings 561A4-22-104, Buy American Certificate, 852.219-75 Limitation on Subcontracting, Wage Determination.

Specifications

This document contains project specifications for the "VA NJ HEALTH CARE SYSTEMS LYONS CAMPUS BUILDING 12 UPGRADE HVAC & BATHROOM" project, VA Project No. 561A4-22-104. It is a 100% Resubmission dated January 16, 2024, and includes a Table of Contents for "Section 00 01 10". The specifications cover various divisions, including General Requirements, Existing Conditions, Concrete, Masonry, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Conveying Equipment, Fire Suppression, Plumbing, Heating, Ventilating, and Air Conditioning (HVAC), Integrated Automation, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, Utilities, Transportation, Electrical Power Generation, and others. It also includes a List of Drawing Sheets for Architectural, Mechanical, and Electrical disciplines. The document details requirements for submittals, quality control, safety, environmental controls, construction waste management, commissioning, and various product specifications for materials and equipment.

• Division 01 - General Requirements: Outlines general project intentions, safety requirements, statement of bid items, specifications and drawings, construction security, operations and storage areas, alterations, disposal and retention, protection of existing vegetation, restoration, and physical data.

• Division 02 - Existing Conditions: Includes demolition and asbestos abatement.

• Divisions 03-06: Cover Concrete, Masonry, Metals, Wood, Plastics, and Composites.

• Division 07 - Thermal and Moisture Protection: Details thermal insulation, firestopping, and joint sealants.

• Division 08 - Openings: Covers hollow metal doors and frames, access doors and frames, aluminum windows, door hardware, and glazing.

• Division 09 - Finishes: Includes subsurface preparation, non-structural metal framing, gypsum board, acoustical ceilings, painting, and tile.

• Division 10 - Specialties: Covers signage and toilet accessories.

• Division 22 - Plumbing: Details common work results, valves, plumbing fixtures, HVAC, plumbing, and boiler plant insulation.

• Division 23 - HVAC: Covers common work results, noise and vibration control, HVAC fans, air outlets and inlets, energy recovery equipment, HVAC terminal units, decentralized unitary HVAC, unitary heat pumps, humidity control, hydronic distribution, facility fuel systems, geothermal energy, and direct use heating.

• Division 26 - Electrical: Includes requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, panelboards, circuit breakers, interior lighting, and lighting controls.

• Division 28 - Electronic Safety and Security: Covers common work results, conductors and cables, grounding and bonding, conduits and backboxes, and fire detection and alarm systems.

• Division 01 33 23 - Shop Drawings, Product Data, and Samples: Details submittal procedures.

• Division 01 35 26 - Safety Requirements for Major Projects: Outlines applicable publications, definitions, submittal requirements, regulatory requirements, accident prevention plan, activity hazard analyses, preconstruction conference, safety meetings, site safety and health officer, training, inspections, mishaps, OSHA logs, man-hours, and personal protective equipment.

• Division 01 42 19 - Reference Standards: Lists available specifications and standards.

• Division 01 45 00 - Quality Control: Specifies requirements for contractor quality control.

• Division 01 57 19 - Temporary Environmental Controls: Details control of environmental pollution and damage.

• Division 01 74 19 - Construction Waste Management: Specifies requirements for management of non-hazardous building construction and demolition waste.

• Division 01 91 00 - General Commissioning Requirements: Outlines the commissioning process for HVAC systems.

• Bidders should pay close attention to the "General Requirements" (Division 01) for overarching project rules and procedures.

• Safety requirements (Section 01 35 26) are extensive and critical.

• Specific requirements for HVAC, Plumbing, Electrical, and Electronic Safety and Security systems are detailed in their respective divisions.

• Coordination with other trades is emphasized throughout the specifications.

• All submittals must comply with Section 01 33 23.

• The project is located at the VA NJ Health Care Systems, Lyons Campus, Building 12.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determination for building construction projects in Somerset County, New Jersey. It outlines the prevailing wage rates and fringe benefits for various construction trades. It also details the applicability of Executive Orders 14026 and 13658 regarding minimum wage rates for federal contracts.

This document is crucial for bidders as it specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered federal construction projects in the specified geographic area. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws. It helps determine the overall cost of labor for the opportunity and assess the feasibility of the project from a cost perspective.

Forms / Attachments / Pricing Sheets

This document contains a comprehensive set of architectural and mechanical drawings for the "Upgrade HVAC & Bathroom Building 12 VA Lyons Medical Center" project. It serves as the primary visual guide for construction.

• Architectural Drawings (AS-series): Detail floor plans, demolition plans, construction plans, reflective ceiling plans, interior elevations, ADA details, wall types, partition details, and general architectural notes, symbols, and abbreviations.
• Mechanical Drawings (MH-series): Include HVAC symbols, abbreviations, notes, demolition plans, and construction plans for the first floor.
• Plumbing Drawings (PL-series): Provide plumbing symbols, abbreviations, notes, demolition plans, construction plans, and detailed plumbing diagrams.
• Electrical Drawings (ES-series): Cover electrical symbols, abbreviations, notes, demolition and construction plans for power and lighting, as well as electrical details and schedules.
• Site Plan (GI-002): Shows the campus layout and relevant site information.
• ICRA Plan & Phasing Notes (GI-003): Outlines infection control risk assessment and project phasing.

These drawings are critical for bidders to understand the full scope of work, including demolition, new construction, HVAC system upgrades, bathroom renovations, and all associated architectural, mechanical, plumbing, and electrical requirements. They provide the detailed specifications necessary for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (OCT 2022) provision, which requires offerors to certify the domestic content of end products proposed for this opportunity. It is used to ensure compliance with the Buy American Act.

• Certification: Offerors must certify that end products are domestic, and that domestic end products contain critical components.
• Foreign End Products: A table is provided to list foreign end products, their country of origin, and whether they exceed 55% domestic content.
• Domestic End Products with Critical Components: A section to list line items of domestic end products that contain a critical component.
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the solicitation's "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their proposal. Failure to provide accurate information may impact the evaluation of offers, as the Government will evaluate offers in accordance with FAR Part 25.