5660--36C255-26-AP-0825/589-26-1-4736-0014 589A7 WI/RJDVAMC WEST PERIMETER WI FENCE/AMERICAN FENCE CO.

Other / Unclassified

This document is a Justification and Approval (J&A) for a brand name justification. It provides the rationale for procuring goods or services using a brand name, indicating that a specific brand is required and why alternatives are not suitable.

For bidders, this document signifies that the opportunity is likely being awarded on a sole-source or limited competition basis due to the brand name requirement. It explains the government's justification for this approach, which may impact the ability of other vendors to compete unless they can offer the specified brand or an approved equivalent. The document is essential for understanding the procurement's basis and potential limitations on competition.

Other / Unclassified (Justification for Single Source)

This document is a Justification for Single Source Awards (J&A) prepared by the Department of Veterans Affairs, VISN 15, Robert J. Dole VA Medical Center. It justifies the procurement of specific materials via a single-source award, citing FAR 13.106-1.

The purpose of this J&A is to explain the rationale for acquiring 1,151 feet of Ameristar 3-rail Impasse II Anti-Climb Gauntlet style ornamental iron fence as a brand-name, sole-source procurement. The estimated value of this materials-only procurement is $199,425.00.

The justification is based on the need to match existing Ameristar fencing (approximately 1,250 feet) already installed at the facility. Using a different brand would necessitate replacing the entire 2,401 feet of fence, causing delays and shifting installation costs from the City of Wichita to the VA. The procurement includes specific quantities of Ameristar panels, posts, a single swing gate, and privacy slat panels.

Market research, including a Sources Sought Notice published on January 5, 2026, indicated that a brand-name sole source award is in the government's best interest. While two responses were received, neither demonstrated the ability to provide the required brand-name product from an authorized distributor. The OEM (Ameristar) is a small business. This document signifies that the government has approved a non-competitive procurement for this specific requirement, meaning this opportunity is not open for competitive bidding for the specified Ameristar fencing materials.

Sources Sought Notice

This is a Sources Sought Notice for market research purposes only. The Department of Veterans Affairs (VA) is seeking information from potential qualified contractors to gauge interest and capability in providing BRAND NAME PERIMETER FENCING MATERIALS AMERISTAR IMPASSE II for the Robert J Dole VA Medical Center in Wichita, KS. This notice does not constitute a solicitation or an obligation to award a contract.

• Product: 1,151 linear feet of 10’ tall Ameristar 3-rail Impasse II anti-climb gauntlet (curved top) style ornamental iron fencing materials.

• Specific Materials:

  • 120 x 10’ tall x 8’ wide Ameristar Impasse II anti-climb gauntlet panels
  • 117 x 4 7/16” x 2 ¾” x 12’ long 6-hole 12-ga I-beam style posts
  • 1 x 4’ opening x 10’ tall single swing gate (with hardware for double gate conversion)
  • 18 x Impasse II privacy slat panels (94 5/8” long)

• Technical Requirements: Must seamlessly connect to existing Ameristar Impasse II fencing. Brand name is Ameristar Impasse II; substitutions are not permitted.

• Installation: The City of Wichita will cover the cost of labor and installation.

• NAICS Code: 332618 (Other Fabricated Wire Product Manufacturing), size standard 500 employees.

• Anticipated Set-Aside: Currently anticipated as a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms, per Public Law 109-461. If SDVOSB response is inadequate, other set-asides or full and open competition may be considered.

• Response Deadline: Monday, January 12, 2026, at 10:00 AM CST.

• Submission Method: Email to lisa.buchanan1@va.gov.

• Required Information: Company Name, Address, POC, Contact Info, UEI, Cage Code, Tax ID, Business size status (SDVOSB, VOSB, Hubzone, WOSB, Large, etc.), manufacturer/distributor status, subcontracting plans, existing contract information (FSS, NASA SEWP, etc.), general pricing, and a capability statement addressing qualifications for the work.

• This is for market research only. Responses do not guarantee inclusion on a bidders list or receipt of a future solicitation.

• Delivery Location: Robert J. Dole Medical Facility, Building 34 Logistics, Attn: Facilities Management Service, 5500 East Kellogg, Wichita, Kansas, 67218.