5836--PATIENT RECORD CD BURNERS AND SOFTWARE

SOL #: 36C26226Q0296Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

262-NETWORK CONTRACT OFFICE 22 (36C262)

Gilbert, AZ, 85297, United States

Place of Performance

Phoenix, AZ

NAICS

Audio and Video Equipment Manufacturing (334310)

PSC

Video Recording And Reproducing Equipment (5836)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8634cb4161d84ad2a51cedf3502ebe11/view

Timeline

Posted

Jan 20, 2026

Last Updated

Feb 25, 2026

Submission Deadline

Jan 27, 2026, 8:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 22, is soliciting proposals for Patient Record CD Burners and Software for the Phoenix VA Healthcare System in Phoenix, AZ. This 100% Small Business Set-Aside opportunity seeks six (6) units of DMC-EZ 250TRF Epson PP100iii Patient Record CD Burners and DMC-EZ Version 3X Software, or equivalent. Offers are due January 27, 2026, by 12:00 PM PST.

Scope of Work

The requirement includes the procurement, installation, and training for six (6) patient record CD burner systems. Key hardware specifications include desktop compatibility, Windows 11 OS, Intel i5+ processor, 16GB+ RAM, 512GB+ SSD, 19-24 inch monitor, keyboard, mouse, and CD/DVD burners capable of processing at least four disks simultaneously with a disk label printer. Required software must import images from VISTA Imaging and AGFA PACS via DICOM, compress images, burn multiple disks concurrently, print customizable labels, and utilize a web portal for multiple users. The software must also have an existing Enterprise Risk Assessment by VHA for VA network connection. Services include installation, application training, and a first-year advance exchange hardware warranty with same-day software maintenance.

Contract Details

Contract Type: Firm Fixed Price
Set-Aside: 100% Small Business Set-Aside
NAICS Code: 334310 (Audio and Video Equipment Manufacturing)
Delivery: Within 90 Days After Receipt of Order (ARO)
Place of Performance: Phoenix VA Healthcare System, Phoenix, AZ

Submission & Evaluation

Questions Due: January 23, 2026, by 12:00 PM PST
Offers Due: January 27, 2026, by 12:00 PM PST
Submission Method: Email offers in PDF format (max 10MB) to Israel.Garcia2@va.gov.
Required Documents: Written offers with spec-sheets of proposed items, a statement regarding acceptance or exceptions to terms and conditions, and a copy of an authorized distributor letter from the OEM.
Evaluation: Award will be based on a Lowest Priced Acceptable methodology. Offers will first be evaluated for Acceptability (meeting Salient Characteristics and Statement of Work), followed by price. The award will be made to the lowest priced acceptable offer.