N065--Installation of OR and Prosthetics Automatic Door Closures

Solicitation / RFQ

This is a combined synopsis/solicitation for commercial products and services to procure the installation of OR automatic door closures and Prosthetics automatic door closures at the East Orange VA Medical Center in East Orange, New Jersey. The procurement is being conducted using streamlined procedures for commercial items.

• Installation of one (1) OR automatic door closure (ED100 Operator - Narrow 4"× 6" Header Surface Applied Pair).

• Installation of one (1) Prosthetics automatic door closure (ED100 Operator - Narrow 4"× 6" Header Surface Applied Single).

• Both installations require wave plates.

• Contractor must supply all labor and materials.

• Upon completion, provide a written work report detailing tasks, corrective actions, parts used, and recommendations for prolonging door life. The report is due within five days of completion.

• All personnel must be AAADM Certified Swing/Slide/Fold Automatic Pedestrian Door Inspectors.

• Work must be completed outside of normal working hours (8:00 am - 4:30 pm EST), except on Sundays and federal holidays.

• Performance Period: 14 calendar days or less from the date of award.

• Contract Type: Not specified, but issued as an RFQ.

• Period of Performance: Base Period 4/27/2026 - 4/26/2027. Work completion within 14 days of award.

• Estimated Value: Not specified.

• Submission Deadline: April 21, 2026, 3:00 pm EST.

• Submission Method: Email to Yasmin.Moses@va.gov with subject RFQ 36C24226Q0349.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Award will be made to the most advantageous offer.

• Technical Capability: Requires a clear plan demonstrating ability to perform the services, including information flow, delegation of authority, AAADM certification, and evidence of experience with similar projects (3 contract examples).

• Past Performance: Assessed via CPARS, customer surveys, or other reasonable basis.

• Price: Evaluated for fairness, reasonableness, and understanding of the work.

• This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 238290 (Small Business Size Standard: $22.0 million).

• FSC/PSC: N065.

• Questions due by April 17, 2026, 2:00 pm ET.

• Offerors must acknowledge terms and conditions or list exceptions.

• SAM registration is required.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division, "Register of Wage Determinations Under the Service Contract Act." It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and fringe benefits for specific geographic areas. The document includes detailed information on wage rates for a wide range of occupations, including administrative, clerical, automotive, health, technical, and service industry roles.

This document is relevant to bidders as it establishes the minimum wage rates and benefits that must be paid to service employees working under a contract covered by the Service Contract Act. Bidders must consult this determination to ensure their proposed labor costs and compensation packages comply with federal requirements for the specific geographic area and occupations involved in the opportunity. It also outlines provisions for paid sick leave (EO 13706) and minimum wage rates (EO 13658), as well as details on vacation and holiday pay. The document also describes the process for requesting additional classifications and wage rates if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Limitation: For contracts for services (excluding construction), the contractor must certify that they will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• Construction Limitation: (Implicitly covered by the "Services and Construction" title, though the detailed clause focuses on services). The offeror must comply with limitations on subcontracting as provided in the solicitation and resultant contract.
• Certification Acknowledgement: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The VA may require documentation (invoices, subcontracts, task values) to verify compliance during or upon completion of the contract.
• Cooperation: Offerors must cooperate fully and provide requested documents to the VA for compliance determination.
• Required Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This form is mandatory for all offerors. Failure to provide the completed and signed certification will render the offer ineligible for award. Bidders must understand and agree to the subcontracting limitations and the potential consequences of non-compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To install automatic door closures on the Operating Room (OR) main entryway and the Prosthetics main entryway at the East Orange VA Medical Center.

• Provide all labor and materials for the installation of automatic door closures on the OR doors (Building 1, Floor 2, C Wing) and the Prosthetics door (Building 1, Floor A, A-700).

• Install specific models: ED100 - Narrow 4"× 6" Header Surface Applied Pair for OR doors, and ED100 - Narrow 4"× 6" Header Surface Applied Single for Prosthetics door. Proprietary materials and parts as per quote must be used and cannot be substituted.

• Ensure operators are compatible with existing automatic doors.

• Upon completion, provide a written work report detailing completed tasks, functionality of new electronic door operators, corrective actions taken, parts used, and recommendations for prolonging door life. This report is due no later than five days from project completion.

• New electronic door operators must be functional upon completion.

• A written work report must be submitted within five days of completion.

• Place of Performance: East Orange VA Medical Center, 385 Tremont Ave, East Orange, NJ 07018.

• Performance Period: 14 calendar days or less from the date of award.

• Staffing/Certification: All personnel must be AAADM Certified Swing/Slide/Fold Automatic Pedestrian Door Inspectors.

• Scheduling: All work must be completed outside of standard working hours, except on Sundays and federal holidays.

• Contract Modifications: Any work outside the SOW requires a modification approved by the Contracting Officer (CO). Unauthorized work will not be paid.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs, VISN 2 Contracting Office, for market research purposes to gather information on the installation of OR and Prosthetics Automatic Door Closures at the East Orange VA Medical Center. The VA anticipates this requirement will be needed around March 2026.

The core requirement involves the installation of automatic door closures for Operating Rooms (OR) and Prosthetics. A detailed Statement of Work (SOW) is attached to this notice.

This is a Sources Sought Notice, not a solicitation. Responses will be used for market research and to inform future procurement strategies, potentially including a set-aside for specific socio-economic categories. The government is not soliciting proposals at this time.

• Company/individual name

• Capability statement

• Examples of similar work performed

• SAM UEID number (Prime and Subcontractor)

• Address

• Point of contact

• Applicable Federal Supply Schedules

• Two to three instances of relevant experience (including subcontractors if applicable)

• Listing of any teaming agreements

• Proof of applicable certifications or training

• Relevant comments on attachments

• Nearest site location and supporting documentation

• Plan for self-performance vs. subcontracting

• Tasks to be subcontracted and reasons why

• Years of company experience with similar tasks

• Years of experience for proposed technicians and subcontractors

• Number of similar jobs performed in the past five years

• Number of certified/licensed technicians employed

• Response Date: February 17, 2026, 3:00 PM Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx NY 10468-3904.

• Point of Contact: Yasmin Moses, Contract Specialist, Yasmin.Moses@va.gov.

The government is assessing the viability of setting this requirement aside for specific socio-economic categories (SDVOSB, VOSB, WOSB, HUBZone, 8(a), Small Business). Responses are crucial for this determination.

• NAICS Code: 238290 (Other Building Equipment Contractors)
• Size Standard: $22.0M
• Place of Performance: East Orange VA Medical Center, 385 Tremont Ave, East Orange, New Jersey 07018.
• Assistance with responding is available through the Apex Accelerator Team.