633 CEF Emergency Control Center (ECC) Furniture

Statement of Requirement (SOR)

To acquire and install ergonomically sound, technologically integrated, and durable console furniture for the Fire Department 911 dispatch (Emergency Control Center - ECC) at Joint Base Langley-Eustis. The goal is to enhance dispatcher efficiency, comfort, and communication capabilities, thereby improving service to the community.

• Procurement and installation of 5 height-adjustable modular console workstations.
• Procurement and installation of 5 ergonomic dispatch chairs.
• Procurement and installation of 1 power-enabled island/map holder/workstation/table.
• Workstations must be heavy-duty, ADA compliant, and designed for 24/7 use.
• All workstations and furniture components to be GREY in color.
• Vendor to provide complete installation, including delivery, assembly, cabling management, quality checks, and disposal of packaging materials.
• Vendor to ensure the dispatch center is returned to an operational state post-installation.
• Vendor to provide on-site training to dispatch personnel on the proper use and adjustment of the console furniture.

Modular Console Workstations (5 total):

• Fire Dispatch Workstations (1 & 2): Must fit within a 27'10" x 10' area, separated by a shared storage cabinet. Must accommodate specific computer equipment (NPIR laptop, VESTA 911 computer, Motorola radio console, MONACO D-21 system, and potential new alert/PA system). Require privacy panels and end panels.

• Fire Dispatch Supervisor Workstation (3): Must fit within a 9' x 7' interior office area.

• Security Forces Workstations (4 & 5): Must be smaller than Workstations 1 & 2, with a panel divider wall between them and Workstations 1 & 2. Must have a shared static worksurface.

• Common Features for all Workstations:

  • Height adjustable (min. 25" leg clearance, min. 50" standing height).
  • Powered and quiet adjustment.
  • High-pressure laminate, durable, scratch-resistant, non-glare GREY work surface.
  • Acoustic design for noise reduction and sound dampening.
  • Monitor mounts to support a minimum of six (6) 24" monitors per workstation (2 rows, 3 columns).
  • Comprehensive cable management systems.
  • Ambient task lighting with dimming capabilities.
  • Ergonomic keyboard trays & wrist rests (required for Workstations 1-3).
  • Personal Storage: One lockable Box Box File Pedestal per workstation.
  • Shared Storage (between WS 1 & 2): Adjustable shelving.
  • Monitor Extension Cables: Six (6) DisplayPort cables per workstation (30 total). Ergonomic Dispatch Chairs (5 total):

• Adjustable height, lumbar support, armrests, and back tilt.

• Upholstered in durable, breathable fabric.

• Minimum 300 lbs weight capacity.

• Minimum 1-year warranty.

• BLACK color. Island/Map Holder/Workstation/Table (1 total):

• Dimensions: 3'6" height x 6' length x 3' width.

• Power-enabled with one duplex outlet.

• Open storage area for chair access.

• Features two pull-out drawers (min. 15" depth) on one end.

• Features a binder shelf (for 12"x12" binders) and a 4x4 cubby unit on the other end.

• Matches other furniture.

• Delivery and installation must be completed within 45 days ARO (After Receipt of Order) or the best possible delivery schedule. Installation should not exceed 3 days.

• Location: Joint Base Langley-Eustis.

• Minimum 7-year warranty on all console furniture components (including the island), covering defects in materials and workmanship.

• On-site repair or replacement services required within 10 business days of warranty claim notification.

• Vendors are encouraged to submit quotes with their best possible delivery schedule, as award will be based on best value.

• Expedited costs should be itemized separately if lead times are shortened.

• Security: Contractors must be familiar with Operational Security (OPSEC) requirements and report any mishaps or injuries promptly.

• Access: Personnel requiring installation access must obtain valid installation access passes. The Government will provide necessary information upon award. Contractor is responsible for managing access passes.

• Hours of Work: Monday - Friday, 0700-1600 local Eastern Standard Time, excluding US federal holidays.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure furniture for the 633d Civil Engineering Squadron Fire & Emergency Services (633 CES/CEF) Emergency Control Center (ECC). The U.S. Air Force anticipates a firm fixed-priced purchase order.

• Procurement of dispatch furniture for the ECC.

• Installation of new furniture as identified in the Statement of Requirement (SOR).

• Delivery/Installation is required within 45 days After Receipt of Order (ARO).

• Contract type: Firm Fixed Price Purchase Order.

• Period of Performance: Delivery within 45 days ARO.

• Estimated Value: Not explicitly stated, but the acquisition is for commercial items.

• Submission Method: PDF quote via email to the points of contact.

• Response Deadline: 12 February 2026, not later than 10:00 AM EST.

• Evaluation Criteria: Best Value, considering Price and Technical Capability. The Government may consider offers that provide benefits exceeding minimum requirements. The Government may also award to the lowest priced offer that meets minimum requirements if no quotes exceed them. The Government reserves the right to conduct exchanges after quote submission.

• Set-Aside: 100% set aside for small business.

• NAICS Code: 337214, Office Furniture (except wood) Manufacturing.

• Size Standard: 1100 employees.

• A site visit is scheduled for 2 February 2026 at 1:00 PM EST at 87 Sweeney Blvd, Building 367, JBLE-Langley, VA 23665. Base access requires completing page 3 of Attachment 3 and submitting via email by 29 January 2026.

• Real ID is required for base access.

• No additional site visits will be held.

• Incorporated provisions and clauses are those in effect through FAC 2025-04, DFARS Change 01/17/2025, and DAFFARS Change 10/16/2024.

• Attachments include SOR, Applicable Clauses and Provisions, and Base Access Request.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "633 CEF ECC Furniture" contract opportunity, clarifying requirements and submission details.

• Quote Due Date: Extended to 12 February 2026, 10:00 AM EST.
• Procurement Method: This is an open market RFQ, not a GSA Schedule procurement. Awards will be made via purchase order.
• Site Visit: The site visit scheduled for Monday, 2 February 2026, will be canceled if the base is closed due to snow. SAM.gov will be updated, and the quote due date will be extended.
• Delivery Timeline: While a 45-day delivery is desired, contractors are encouraged to submit quotes with their best possible delivery schedule, including expedite costs if applicable. Priority will be given to quotes with the most favorable delivery schedules.
• Workstation Configuration: Workstations can be dual or single surface, but must have height-adjustable capabilities. Monitor configuration must be 2 rows and 3 columns. Specific equipment for each console is detailed (NPIR laptop, VESTA 911 computer, Motorola radio, MONACO D-21 Fire Alarm Reporting System, Bryx system).
• Storage: The island will feature two pull-out drawers (min. 15-inch depth) and a dedicated storage area with a binder shelf and a cubby unit.
• Workstation Placement: Workstations 4 & 5 can be situated together and placed facing West, South, or in a corner. They must be smaller than workstations 1 & 2 and require a panel wall divider.
• Grounding: Grounding is not required for workstations.
• Monitor Array: A fixed system for monitors is required; a focal depth adjustment platform is not.
• Rack Mounts: One 19" standalone rack per workstation (total of 3) is required for a Motorola relay; direct mounting to furniture is not desired.
• Monitor Extension Cables: Six monitor extension cables per workstation (30 total) are required, with DisplayPort connection type.

Key deadlines have been adjusted, and specific requirements for workstation configuration, equipment, storage, and placement have been clarified. Bidders should ensure their quotes reflect these details and their best possible delivery schedule. The anticipated award date is NLT 17 February 2026.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Contract Opportunity – 633 CEF ECC Furniture, dated January 29, 2026. The answers are intended to clarify requirements and are to be reflected in the Statement of Requirement (SoR).

• Site Visit Cancellation: If the base is closed due to snow on Monday, February 2, 2026, the site visit will be canceled. The SAM.gov posting will be updated, and a new date will be established. Quote due dates will be extended accordingly.
• Government Shutdown POCs: In case of a government shutdown, new POCs will be 1st Lt Hannah McCollom (hannah.mccollom.1@us.af.mil) and 2nd Lt Matthew Knoll (matthew.knoll.2@us.af.mil).
• Delivery Schedule: While 45 days ARO is desired, contractors should quote their best possible delivery schedule, even if it exceeds 12 weeks. Expedite costs should be a separate line item. Best value will be awarded based on the most favorable delivery schedules.
• Computer Storage: Each console requires space for one NPIR laptop, one VESTA 911 computer, one Motorola radio console computer, and one MONACO D-21 Fire Alarm Reporting System, plus any additional equipment for new alert/PA systems. "Small" form factor storage is anticipated.
• Vendor Eligibility: Companies with an ACTIVE SAM.gov registration and qualifying as a small business under the applicable NAICS code may quote directly as the prime contractor. Assistance can be provided to other eligible quoters.
• Seated Position Height: 28.5 inches is acceptable for the lowest seated position, as the original 25-inch minimum was for leg clearance under the desk.
• Pricing: This is an OPEN MARKET requirement. GSAeBuy! RFQ is invalid. Contractors can quote as they see fit unless their schedule terms restrict open market pricing. The resulting contract will be a purchase order.
• Award Timeline: Anticipated award is no later than February 12, 2026, if the site visit proceeds as scheduled. If rescheduled, award is expected within 5-7 days after quote receipt.

These clarifications may affect delivery timelines, POCs, and pricing strategies. Bidders should ensure their quotes reflect these updated understandings. The award timeline is contingent on the site visit date.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure furniture for the 633d Civil Engineering Squadron Fire & Emergency Services (633 CES/CEF) Emergency Control Center (ECC). The U.S. Air Force anticipates a firm fixed-priced purchase order.

• Procurement of dispatch furniture for the newly constructed ECC.

• Installation of new furniture as identified in the Statement of Requirement (SOR).

• Delivery/Installation is required within 45 days After Receipt of Order (ARO).

• Contract type: Firm Fixed Price Purchase Order.

• Period of Performance: Delivery/Installation within 45 days ARO.

• Estimated Value: Not explicitly stated, but it is a 100% set-aside for small business.

• Submission Deadline: 9 February 2026, not later than 10:00 AM EST.

• Submission Method: A PDF quote must be submitted via email to the points of contact.

• Evaluation Criteria: Best Value. The Government will evaluate based on comparative evaluations, considering price and technical capability. The award will be made to the responsible vendor whose offer is most advantageous to the Government. The Government may consider offers that exceed minimum requirements and reserves the right to make award without exchanges.

• This acquisition is a 100% set-aside for small business.

• NAICS Code: 337214, Office Furniture.

• Size Standard: 1100 employees.

• A site visit is scheduled for 2 February 2026 at 1:00 PM EST at 87 Sweeney Blvd, Building 367, JBLE-Langley, VA 23665. Base access requires completion of Attachment 3.

• Key provisions and clauses are incorporated by reference and detailed in Attachment 2.

• Points of Contact for questions are Sharmayne Brown and AnnMarie Shields.

Statement of Requirement (SOR)

To acquire and install ergonomically sound, technologically integrated, and durable console furniture for the Fire Department 911 dispatch (ECC) Center at Joint Base Langley-Eustis. The goal is to enhance dispatch efficiency, comfort, and communication capabilities, thereby improving service to the community.

• Procurement and installation of 5 modular console workstations and 5 ergonomic dispatch chairs.

• Workstations include:

  • Two Fire Dispatch Workstations (1 & 2) to be situated together with a shared storage unit.
  • One Fire Dispatch Supervisor Workstation (3).
  • Two Security Forces Alternate Workstations (4 & 5) to be situated together.

• Provision of one power-enabled Island/Map Holder/Workstation/Table.

• Installation includes delivery, assembly, cabling management, quality checks, and disposal of packaging materials.

• On-site training for dispatch personnel on the use and adjustment of the console furniture.

• Workstations:

  • Must be heavy-duty, capable of 24/7 use, and ADA compliant.
  • All workstations to be GREY in color and match in design and height adjustability.
  • Height adjustable (minimum 25-50 inch range), powered and quiet.
  • High-pressure laminate work surface (minimum 1 inch thick), durable, scratch-resistant, and non-glare.
  • Designed for noise reduction and sound dampening.
  • Monitor mounts to support a minimum of six (6) 24" monitors per workstation, fully adjustable.
  • Comprehensive cable management systems.
  • Minimum one lockable Box Box File Pedestal for personal storage (except for Workstations 4 & 5).
  • Ambient task lighting with dimming capabilities.
  • Ergonomic keyboard trays & wrist rests (required for Workstations 1-3).

• Island/Map Holder/Workstation/Table:

  • Power-enabled with one duplex outlet.
  • Multipurpose functionality: storage area with map holders and shelves.
  • Dimensions: 3'6" height x 6' length x 3' width.
  • Open storage area in the middle to allow chair access from either side.
  • Must match the rest of the furniture.

• Dispatch Chairs:

  • Adjustable height, lumbar support, armrests, and back tilt.
  • Upholstered in durable, breathable fabric.
  • Weight capacity of at least 300 lbs.
  • Minimum 1-year warranty.
  • BLACK color.

• Delivery and installation must be completed within 45 days ARO (After Receipt of Order).

• Installation schedule must not exceed 3 days.

• Location: Joint Base Langley-Eustis.

• Warranty: Minimum 7-year warranty on all console furniture components and the Island, covering defects in materials and workmanship. On-site repair or replacement services within 10 business days of notification.

• Security & Safety: Contractor must comply with OPSEC and safety reporting requirements.

• Installation Access: Contractor employees may be subject to searches. Required documentation for installation access passes must be provided.

• Government Furnished Material: None.

• This document is Revision 1, dated 22 January 2025.

• Exhibits include a floor plan, example workstation, example island, and a workstation & island combo.

Forms / Attachments / Pricing Sheets

This document, "Attachment 2_Provisions and Clauses FA480026Q0014.pdf," lists clauses and provisions that are incorporated by reference into a contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clauses Incorporated by Reference: A table listing numerous FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses, along with their Alternate/Development (Alt No/Dev No) and Year/Month.
• Clauses in Full Text: Provides the full text for specific clauses, including:
  • 52.204-29: Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.
  • 252.211-7003: Item Unique Identification and Valuation.
  • 252.232-7006: Wide Area WorkFlow Payment Instructions.
  • 52.212-2: Evaluation-Commercial Products and Commercial Services.
  • 52.212-3: Offeror Representations and Certifications-Commercial Products and Commercial Services.
  • 52.212-5: Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services.

Bidders must review this document to understand all applicable contract clauses and provisions. This includes requirements related to:

• Supply chain security (e.g., FASCSA orders)
• Item unique identification and valuation
• Payment processing (e.g., WAWF)
• Offeror representations and certifications
• Compliance with various statutes and executive orders (e.g., Buy American, Service Contract Labor Standards, prohibitions on certain foreign entities). Failure to understand and comply with these clauses can impact proposal submission and contract performance.

Form / Attachment / Pricing Sheet

This document, "BASE ACCESS REQUEST" (JBLE Form 1), is used to request installation access for visitors to Joint Base Langley-Eustis (JBLE). It is utilized by security personnel for identity proofing and vetting to establish fitness for access. The information collected is for the purpose of granting guest installation access passes for unescorted access or for special one-time events.

• Sponsor Information: Details about the individual or organization sponsoring the access request, including title, name, duty phone, alternate phone, DoD ID, organization/home address, and email.
• Access Details: Specifies the category of access (Contractor, Visitor, Foreign National, etc.), requested location(s) within JBLE, time frame (start/end dates and times), and the specific reason for access.
• Contractor/Subcontractor Information: Fields for company name, contract number, and confirmation of eVerify completion if applicable.
• Visitor List: A table to be completed by the sponsor listing the full name, date of birth, citizenship, ID type and number, and other relevant details for each visitor.
• Visitor Center Use Only: Fields for internal processing, including date received, date vetted, search parameters, and approval status.
• Foreign Disclosure Office (FDO) and AFOSI Use Only: Sections for specific review and approval by these offices.

If this opportunity involves work on Joint Base Langley-Eustis, potential bidders and their personnel will likely need to complete this form to gain access to the installation. Understanding the required information and the process for submission (e.g., submitting scanned copies of passports and sponsor's ID, advance notice requirements for foreign nationals) is crucial for planning and proposal preparation. Contractors must provide their contract number and confirm eVerify completion.