6515--663 | Medical Furniture and Installation | Auburn

Solicitation / RFP / RFQ

This solicitation is for the procurement of medical furniture, specifically examination tables and chairs, along with "white glove" installation services for the new Auburn Primary Care Clinic at the VA Puget Sound Healthcare System in Auburn, WA. The goal is to equip the clinic to function effectively for medical personnel during examinations, treatments, and procedures.

• Products: Examination tables (various types including those with digital scales, programmable features, and bariatric options), examination chairs (barrier-free, bariatric side), mobile carts for vital signs devices, wall mounts for vital signs devices, digital vital signs devices with touchscreen capabilities, wall systems, tip dispensers, instrument panels, procedure lights, basic stools, and workstations.

• Installation: "White glove" installation service is required, encompassing planning, operations, delivery, manpower, and installation. This includes offloading, moving, uncrating, and trash removal.

• OEM Authorization: Contractors must provide OEM authorization for products if they are not the manufacturer, ensuring warranty validity.

• Documentation: A "COST PRICE/ SCHEDULE", manufacturer's letter of authorization (if applicable), FAR 52.212-3, FAR 52.225-2 Buy American Certificate, and two (2) current or prior contract references are required.

• Salient Characteristics: Detailed specifications for each item are provided, focusing on physical, functional, and performance requirements, including safety features (e.g., lockable casters, safety switches, obstruction detection) and maintenance guidelines.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery is expected within 40 days after receipt of order (ARO), with a delivery window between 03/24/2026 and 05/03/2026.

• Estimated Value: Not explicitly stated in this section.

• Submission Deadline: Quotes are due by 03/23/2026 at 9:00 AM CDT.

• Submission Method: Email quotes to angela.kyte@va.gov and robert.clark15@va.gov.

• Evaluation Criteria: Offers will be evaluated using a comparative evaluation process based on three factors in descending order of importance:

  1. Technical Capability
  2. Past Performance
  3. Price Technical and Past Performance combined are equal to Price.

• This acquisition is UNRESTRICTED.

• Vendors must be registered under NAICS 339112 to be eligible for award.

• The Buy American Certificate must be filled out correctly.

• Documentation confirming OEM authorization for installation is mandatory to ensure warranty validity.

• Late quotes or documentation may be accepted if advantageous to the Government.

Form / Attachment / Pricing Sheet

This document details the technical specifications for various medical equipment, including chairs, procedure lights, workstations, and vital signs devices. It serves as a reference for potential bidders to understand the required features, dimensions, performance standards, and safety requirements for each item.

• Barrier-Free Examination Chair: Patient weight capacity (650 lbs), adjustable height (15.5-37 inches), powered adjustments, Clean Assist Roller System, optional IQscale, heated upholstery/drawer, hospital-grade receptacles.
• Bariatric Side Chair: Weight capacity (650 lbs), seat dimensions (18" H x 30" W x 20" D), steel frame, wall-saver design, upholstered cushioning, plastic arms.
• LED Wall Mount Procedure Light: Illumination (at least 39" (1m)), focal length (7,500 fc), color temperature (4,400 K), LED count (16), CRI (>95).
• Light, Exam LED Extended Spline Mount System: Illumination (1,700 foot-candles), color temperature (4,250-4,750 K), adjustable spot size (4-12 inches), flex arm (54.5 inches), electrical requirements (110-240 VAC).
• Basic Stool, Pneumatically Adjustable: Seat height (18-24.5 inches), seat diameter (16.25 inches), weight capacity (300 lbs), pneumatic height adjustment, five-leg caster base, ergonomic backrest, options for casters/glides.
• Procedures Table Programmable w/Receptacle w/o Top: Patient weight capacity (650 lbs), adjustable height/back/foot/tilt, surface length (72-76 inches), minimum height (18 inches), built-in stirrups, optional 350° rotating base, hospital-grade outlets.
• Mobile Cart for Digital Vital Signs Device: Measures NIBP, SpO2, temperature, pulse rate. Weight (approx. 4 lbs), dimensions (12" L x 4" W x 8" H), rechargeable battery, touchscreen display.
• Workstations, Standard Duty Wall Mount: Monitor height adjustment (9.5"), tilt/rotation (45°/180°), weight capacity (5-20 lbs), tray dimensions (25" W x 10" D x 2.1" H).
• Wall System: For BETA200 LED Otoscope and Ophthalmoscope, CRI (>97).
• Patient Support Rails: Length (15.5"), diameter (1.5"), height (8").

This document is critical for bidders to understand the precise technical requirements and specifications for the medical equipment being procured. It directly informs product selection, customization, and proposal development to ensure compliance with government needs.

Form / Attachment / Pricing Sheet

This document is a provision titled "Buy American Certificate" (Oct 2022). It requires offerors to certify compliance with the Buy American Act. Bidders must complete this form to indicate whether their end products are domestic or foreign, and if they contain critical components.

• Domestic End Product Certification: Offerors must certify that each end product, unless listed as foreign, is a domestic end product and contains a critical component.
• Foreign End Product Identification: Offerors must list foreign end products and, for those not primarily iron or steel, indicate if they exceed 55% domestic content (unless COTS).
• Critical Component Listing: Offerors must separately list domestic end products that contain a critical component.
• Definitions: The terms "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined in the "Buy American-Supplies" clause.
• Required Information: Vendors are required to complete the Line-Item No. and Country of Origin for ALL Domestic and Foreign End Products.

Completion of this certificate is mandatory for all offerors. It directly impacts the evaluation of offers under Federal Acquisition Regulation (FAR) Part 25. Failure to properly complete this form may affect proposal eligibility and evaluation.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Medical Furniture and Installation services for the Department of Veterans Affairs (VA) Puget Sound Healthcare System, Auburn CBOC, located at 1002 15th Street SW, Auburn, WA 98001.

• Procurement of medical furniture.

• Installation services for the medical furniture.

• Technical specifications are provided in an attached document.

• Product Service Code: 6515

• NAICS Code: 339112

• Contracting Office Address: Department of Veterans Affairs, Regional Procurement Office West (RPOW), 3237 Peacekeeper Way, Building 200 Suite 204, McClellan Park CA 95652.

• Response Date/Time/Zone: 03-23-2026 09:00 CENTRAL TIME, CHICAGO, USA.

• Point of Contact: Angela Kyte, Contract Specialist, angela.kyte@va.gov (email only).

• Not specified in the provided text.

• Bidders are instructed to read all attachments.

• Referenced attachments include: S02 Solicitation 36C24W26Q0092 - Medical Furniture and Installation, Buy American Certificate, and Technical Specifications.