6515--Audiometric Sound Room, Greenville VA Medical Clinic

Solicitation / RFP / RFQ

This solicitation is for the procurement of a custom audiometric sound room, including installation services, for the Department of Veterans Affairs. The requirement is for a modular, sound-treated enclosure designed for hearing tests and related clinical applications.

• Custom Audiometric Sound Room: Must meet specific salient characteristics including dimensions, door/window specifications, ventilation (80-120 CFM), and electrical provisions (12x ¼" phone jacks, 2x USB ports, 1x 1¾" pass-through). Floor configuration must be LP2 (2" Isolated Floor) with a 3-sided ramp for wheelchair access. Includes standard carpet finish and 3" diameter sprinkler access holes.

• Installation Services: Comprehensive installation of the sound room.

• Ancillary Services: Crating, material removal, and offsite disposal.

• Shipping: Freight for the sound room.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period (specific dates not detailed in this section).

• Estimated Value: Not explicitly stated.

• Submission Method: Quotes must be submitted via email to Kenya Robinson at kenya.robinson@va.gov.

• Deadline: 8:00 AM EST on August 24, 2023.

• Offer Format: SF 1449 (Offer Form), Pricing (Section B), and Offeror Representations and Certifications (Section C).

• Evaluation Factors: Price alone is the sole evaluation factor. The award will be made to the responsible offeror with the lowest priced, reasonable quote that does not exceed available funding.

• Documentation: For "equal to" items, sufficient documentation must be provided to demonstrate compliance with salient characteristics.

• Set-Aside: This acquisition is a Small Business Set-Aside.

• NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing).

• Size Standard: 1250 Employees.

• Registration: Offerors must be registered and current in the System for Award Management (SAM).

• FAR Part 13 procedures will be used.

• Amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

• The document also details specific requirements for evidence lockers, pistol lockers, ammunition storage, and long gun storage, which appear to be separate items or related equipment being procured under this solicitation, with detailed specifications for each.

Sources Sought Notice

This notice is for market research purposes to gather information regarding the procurement of an audiometric room and its installation at the Greenville VA Medical Clinic. It is not a solicitation, and responses will not be considered offers. The government may use this information to determine if a future solicitation is necessary and to decide on set-aside requirements.

• Provision and installation of an audiometric room.

• Location: Greenville VA Medical Clinic, 401 Moye Blvd, Greenville, NC 27834.

• Not applicable at this stage, as this is a market research notice.

• Interested companies should respond via email to Monique.Cordero@va.gov.

• Required information includes:

  • Company point of contact details (name, title, phone, email).
  • Company name, SAM UEI number, small business/socioeconomic status, and office address.
  • Relevant certifications and/or licenses.
  • Capabilities statement.
  • Any additional information requested by the Contracting Officer.

• Responses will be reviewed from all firms, including large businesses.

• Information gathered will support the determination of set-aside requirements, potentially including SDVOSB/VOSB set-asides if the "rule of two" is met.

• Small businesses must be registered in the SBA Small Business Search (SBS).

• Firms eligible for SDVOSB/VOSB set-asides must be registered in the SBA Dynamic Small Business Search (DSBS).

• Potential sources must be registered in SAM.gov and have satisfactory past performance information.

• Response Date: January 27, 2026, 10:00 AM Eastern Time.

• Contracting Specialist: Monique Cordero (monique.cordero@va.gov).

• NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing).