6515--Brand Name or Equal to the VisualEyes 505 Frenzel Videonystagmographs Goggles System for Multiple Locations in VISN 23

Amendment / Modification

This amendment addresses vendor questions, edits the Statement of Work (SOW), and modifies the Price/Cost Schedule for Solicitation 36C26326Q0596.

Key changes include:

• Clarification on the "VORTEQ Diagnostic Module or Equal" versus "VORTEQ Assessment Package or Equal." The "VORTEQ Diagnostic Module or Equal" has been removed from the SOW qualifications. The "VORTEQ Assessment Package or Equal" is now specified for nine specific sites (Iowa City Main, Cedar Rapids, Davenport, Minneapolis x 3, Central Iowa Main, Fort Dodge, and Marshalltown).

• The term "VORTEQ Diagnostic Module" in Line Item 1 has been corrected to "VORTEQ Assessment Package" in the Price/Cost Schedule.

• Qualification #7 in the SOW, which previously mentioned "System with VORTEQ Diagnostic Module or Equal for Specific Sites Listed Below," has been removed.

• The Price/Cost Schedule has been updated to reflect these changes, with specific line items for the "Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Assessment Package or Equal" and "OtoAccess Database or Equal" for various VA locations.

• Statement of Work (B.4 Qualifications and specific site descriptions)

• Price/Cost Schedule

• The amendment clarifies the requirements for the VORTEQ Assessment Package, impacting how bidders should price and configure their offerings for the specified sites.

• No changes to proposal deadlines or submission instructions were mentioned.

Solicitation / RFP / RFQ

This solicitation is for the procurement of VisualEyes 505 Frenzel Videonystagmographs Goggles Systems, or equal, for multiple Department of Veterans Affairs (VA) locations within VISN 23. The equipment is intended for use as a diagnostic tool in Physical Therapy, Rehabilitation, and Extended Care to evaluate involuntary eye movement.

• Equipment: VisualEyes 505 Frenzel Videonystagmographs Goggles System or equal, including video goggles with dual USB cameras, wireless remote control, room camera with microphone, VisualEyes 505 Software or equal, Oto Access Database or equal, and VORTEQ Assessment Package or equal. Specific sites require the VORTEQ Diagnostic Module.

• Included Components: A laptop with the latest operating system supporting the system is required.

• Services: Installation services, project management, product upgrade, implementation services, training (onsite or remote depending on location), and system maintenance instructions.

• Testing Capabilities: The system must be capable of performing Dynamic Visual Acuity, Gaze Stabilization Test, Functional Vision Head Impulse Test, and Video Frenzel Spontaneous Nystagmus Test. It must also include an education or clinical package for assessing, diagnosing, and treating Benign Paroxysmal Positional Vertigo (BPPV).

• Technical Specifications: System must operate in dark and lighted rooms, measure and record binocularly, feature automatic (software enabled) eye centering, be standalone (no network connection required), save test results, be portable, and include a laptop.

• Warranty: Minimum one-year warranty required, with extended parts warranty options to be indicated.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 07-15-2026 to 12-15-2026.

• NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing.

• Submission Method: Offers must be submitted electronically via email to Theresa.Thunder@va.gov in Microsoft Word or Adobe PDF format for text documents and Microsoft Excel for spreadsheets. Zip files or linked documents are not accepted.

• Offer Structure: Offers must be divided into Volume I (Pricing) and Volume II (Technical).

• Evaluation: Lowest Price Technically Acceptable (LPTA) process. Quotes must meet minimum requirements. Technical evaluation will be based on the ability to satisfy the Statement of Work, including "brand name or equal" compliance, specification sheets, and proof of distributorship.

• Deadline: Offer Due Date is May 18, 2026, 17:00 CDT. Questions are due by May 8, 2026, 5:00 PM CT.

• This acquisition is unrestricted.

• Offerors must review all documentation, including Section E.2 (Addendum to 52.212-1) for detailed submission requirements and Section D for VA Handbook 6500.6.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, 52.212-5, and others listed.

• Trade Agreements apply to this acquisition.

Solicitation / RFP / RFQ

This document, "S02 Solicitation VA Security 6500.6 Handbook Attachment.docx," is an addendum to a solicitation, specifically "ADDENDUM B – VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE." It details the extensive security and privacy requirements that contractors must adhere to when handling VA information and information systems. These requirements are applicable to all acquisitions requiring such language and are tailored from VA Handbook 6500.6, Appendix C.

Contractors and their personnel will be subject to the same federal laws, regulations, standards, VA directives, and handbooks as VA personnel regarding information security and privacy. Key areas covered include:

• Data Rights: Government receives unlimited rights to data produced under the contract, governed by FAR 52.227-14 and FAR 52.227-19.
• Information Use & Segregation: VA information must only be used for contract purposes, not commingled with other data, and protected according to Federal and VA requirements (encryption, segregation, classification, sanitization).
• Audits & Access: VA reserves the right to audit contractor IT resources. Contractors must provide necessary access to records and personnel.
• Data Destruction & Return: Contractors must have a plan for VA data destruction according to NARA and NIST standards, and return or securely destroy all VA data upon contract termination.
• Encryption: VA sensitive information must be stored and transmitted using VA-approved encryption tools (FIPS 140-2 validated) and TLS configurations (NIST 800-52).
• System Security: Contractor firewalls and web services must meet or exceed VA minimum requirements.
• Information System Access: Access to VA information and systems is restricted to the extent necessary for contract performance. Contractors must sign the VA Information Security Rule of Behavior (ROB) and undergo background investigations per VA Directive and Handbook 0710.
• Training: All personnel requiring access must complete VA Privacy and Information Security Awareness training annually.
• Incident Reporting: Suspected security/privacy incidents must be reported immediately to the VA Enterprise Service Desk (ESD) and the COR/CO.
• System Design & Development: Information systems must comply with Federal laws, VA policies, FIPS standards, and undergo VA Assessment and Authorization (A&A) processes. Compliance with OMB M-22-18, M-23-16, EO 14028, and NIST guidance for secure software development is required.
• Hosting, Operation, Maintenance: Systems hosted at non-VA facilities must comply with Federal laws, VA policies, and undergo A&A. Cloud systems must comply with FedRAMP and VA Directive 6517.
• Product Integrity: Contractors must ensure the integrity, authenticity, and provenance of procured hardware, software, and firmware, adhering to supply chain risk management practices and providing SBOMs.
• Viruses/Malware: Contractors must ensure provided software is free of viruses and malware and warrant no malicious code has been inserted.
• Cryptographic Requirements: Use of FIPS 140-2 validated cryptographic methods is mandatory.
• Patching: Contractors must detail patch management processes and provide updates for vulnerabilities within specified timelines.
• Specialized Devices: Medical devices, SPS-OT, and research scientific computing devices must comply with specific VA directives and cybersecurity requirements.

This document outlines contractual obligations related to information security and privacy. Specific contract type, period of performance, and value are not detailed within this attachment but are presumed to be in the main solicitation document.

While this attachment focuses on requirements, bidders must ensure their proposals demonstrate a clear understanding and capability to meet all outlined security and privacy mandates. Compliance with these requirements will likely be a significant factor in proposal evaluation.

No specific set-aside or eligibility requirements are mentioned in this security addendum. However, the stringent security requirements may influence the types of companies best suited for this opportunity.

This document is critical for any bidder seeking to understand the comprehensive security and privacy obligations associated with this VA opportunity. Failure to comply with these requirements can lead to contract termination.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the procurement of a Brand Name or Equal to the VisualEyes 505 Frenzel Video Goggles System. The system is required for multiple locations within VISN 23 (VA Midwest Health Care System).

• Procurement of a VisualEyes 505 Frenzel Video Goggles System.

• The system must be either the specified brand name or an equal product.

• Not specified in this notice.

• Potential offerors must monitor SAM.gov for the release of the official solicitation package.

• All amendments will be posted on SAM.gov; offerors are responsible for obtaining them.

• All questions must be submitted in writing to the Contracting Specialist, Theresa Thunder, at theresa.thunder@va.gov. No telephone inquiries will be accepted.

• NAICS Code: 339112 – Surgical and Medical Instrument Manufacturing (Size Standard: 1000 employees).

• All interested parties must be registered in the System for Award Management (SAM) to be eligible for award.

• This notice does not obligate the Government to award a contract or pay for proposal preparation costs.

• The Government is not obligated to issue a solicitation as a result of this notice.

• No further information is available until the solicitation is issued.

• Place of Performance: VISN 23: VA Midwest Health Care System, 2805 Dodd Road, Suite 250, Eagan MN 55121.

• Response Date/Time/Zone: 05-08-2026 17:00 CENTRAL TIME, CHICAGO, USA.